Project Delivery Order Procedures. The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may make a request of the awarded vendor under this Agreement when the TIPS Member has services that need to be undertaken. Notification may occur via phone, the web, email, fax, or in person. Upon notification of a pending request, the awarded vendor shall make contact with the TIPS Member as soon as possible, but must make contact with the TIPS Member within two working days. Scheduling of Projects Scheduling of projects (if applicable) may be accomplished when the TIPS Member issues a Purchase Order and/or an Agreement or Contract that will serve as “the notice to proceed” as agreed by the Vendor and the TIPS Member. The period for the delivery order will include the mobilization, materials purchase, installation and delivery, design, weather, and site cleanup and inspection. No additional claims may be made for delays as a result of these items. When the tasks have been completed the awarded vendor shall notify the client and have the TIPS Member or a designated representative of the TIPS Member inspect the work for acceptance under the scope and terms in the Purchase Order and/or Agreement or Contract. The TIPS Member will issue in writing any corrective actions that are required. Upon completion of these items, the TIPS Member will issue a completion notice and final payment will be issued per the contractual requirements of the project with the TIPS Member. Any Construction contract prepared by the TIPS Member’s Legal Counsel may alter the terms of this subsection, “Scheduling of Projects”.
Project Delivery Order Procedures. The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may make a request of the awarded vendor under this Agreement when the TIPS Member desires goods or services awarded to the Vendor. Notification may occur via phone, the web, courier, email, fax, or in person. Upon notification of a pending request, the awarded vendor shall acknowledge the TIPS Member’s request as soon as possible, but must make contact with the TIPS Member within two working days. Status of TIPS Members as Related to This Agreement TIPS Members stand in the place of TIPS as related to this agreement and have the same access to the proposal information and all related documents. TIPS Members have all the same rights under the awarded Agreement as TIPS.
Project Delivery Order Procedures. The client member, having approved and signed interlocal agreement, may make a request of the contractor under this contract when the member has services that need to be undertaken. Notification may occur via phone, the web, email, fax, or in person. Upon notification of a pending request, the contractor shall make contact with the client as soon as possible, but must make contact with the client member within two working days. Contractor shall visit the member’s site and conduct a walk-through/project scoping with the member’s representative to define the scope. Contractor’s representative shall perform due diligence to request and gather all available project relevant existing conditions and record documents from client member to include, but not limited to, hazardous materials survey and other relevant documents. The contractor and the member will agree on the time when the job order proposal will need to be reviewed for approval by the client member. The contractor will then prepare a job order proposal including a written scope of work using an automated software system that will provide a line item estimate of the individual tasks, the quantities, the city cost index, his bid coefficient, and any applicable cost additions including any possible division one line items and design work that may be required and in need of approval. Information on those division one items that may be included can be found in information for offerors. Contractors will be required to submit Job Order proposals and shall provide a line estimate based upon their coefficient and the UPB for that SOW which must be reviewed and agreed to by the client member prior to their issuance of a PO and DO. When design work is necessary, the A/E selection shall confirm and be based upon qualifications of the design personnel according to applicable state law for selection. The client member may select an architectural consultant or use their own design capabilities providing the plans to the contractor. The line items taken from the UPB and the estimated quantities totaled will be modified with the application of the city cost index and the contractor’s coefficient. Any adjustment factors from division one will be added to establish the final price agreed to for the project. Cost adjustment factors, as allowed, must clearly identify those individual tasks (line items) to which they are applicable and include corresponding percentage. The client member will then review the proposal and if...
Project Delivery Order Procedures. The EPIC6 member having approved and signed an interlocal agreement, or other EPIC6 membership document, may make a request of the awarded vendor under this Agreement when the EPIC6 member has services that need to be undertaken. Notification by member to awarded vendor may occur via phone, email, fax or in person. Upon notification of a pending request, the awarded vendor shall make contact with the EPIC6 member as soon as possible, but must make contact with the EPIC6 member within two working days. DO NOT PROCEED WITH AN ORDER UNLESS YOU HAVE AN ORDER IN WRITING FROM THE EPIC6 MEMBER OR EPIC6. Verbal orders are not acceptable and not enforceable. The vendor shall be compensated for work performed or delivered under a written order by the entity that placed the order unless the entity contests the claim of the awarded vendor, in which case the parties shall utilize the agreed conflict resolution methods. Conflict Resolution with Member Prior to filing of litigation, the parties may select non-binding mediation as a method of conflict resolution for issues arising out of or relating to this procurement process or any contract resulting from or any contemplated transaction. The parties agree that if non-binding mediation is chosen as a resolution process, the parties must agree to the chosen mediator(s) and that the mediation venue shall be at a location in county of the EPIC6 or its member at the discretion of the member. The parties agree to share equally the cost of the mediation process and venue cost. Scheduling of Projects Scheduling of projects (if applicable) will be accomplished when the EPIC6 member issues a purchase order that will serve as “the notice to proceed”. The period for the delivery order will include the mobilization, materials purchase, installation and delivery, design, weather, and site cleanup and inspection. No additional claims may be made for delays as a result of these items. When the tasks have been completed the awarded vendor shall notify the client and have the EPIC6 member inspect the work for acceptance under the scope and terms in the PO. The EPIC6 member will issue in writing any corrective actions that are required. Upon completion of these items, the EPIC6 member will issue a completion notice and final payment will be issued.
Project Delivery Order Procedures. The TIPS Member having approved and signed an interlocal agreement, or other TIPS Membership document, may make a request of the awarded Vendor under this Agreement when the TIPS Member desires goods or services awarded to the Vendor. Notification may occur via phone, the web, courier, email, fax, or in person. Upon notification of a pending request, the awarded Vendor shall acknowledge the TIPS Member’s request as soon as possible, but must make contact with the TIPS Member within two (2) working days. Status of TIPS Members as Related to This Agreement TIPS Members stand in the place of TIPS as related to this agreement and have the same access to the proposal information and all related documents. TIPS Members have all the same rights under the awarded Agreement as TIPS. Vendor’s Resellers as Related to This Agreement Vendor’s Named Resellers (“Resellers”) under this Agreement, if any are authorized by Vendor during the life of the Agreement, shall comply with all terms and conditions of this agreement and all addenda or incorporated documents. All actions related to sales by Authorized Vendor’s Resellers, if any are authorized by Vendor during the life of the Agreement, are the responsibility of the awarded Vendor. If Resellers, authorized by Vendor during the life of the Agreement, fail to report sales to TIPS under your Agreement, the awarded Vendor is responsible for their contractual failures and shall be billed for the fees. The awarded Vendor may then recover the fees from their named reseller. Support Requirements If there is a dispute between the awarded Vendor and TIPS Member, TIPS or its representatives may, at TIPS sole discretion, assist in conflict resolution if requested by either party. TIPS, or its representatives, reserves the right to inspect any project and audit the awarded Vendor’s TIPS project files, documentation and correspondence related to the requesting TIPS Member’s order. If there are confidentiality requirements by either party, TIPS shall comply to the extent permitted by law. In the event of a contract dispute, TIPS or must submit the dispute in writing to Windstream at the following address: Windstream, Attn: Correspondence Division, 1720 Galleria Blvd., Charlotte, NC 28270 or windstream.business.support@windstream.com. TIPS shall attempt to negotiate in good faith and acceptable resolution. However, if TIPS and Windstream are unable to resolve the dispute after sixty (60) days from the date of receipt of the written di...