Meetings and Procedures. The chairman shall convene the meetings of the management committee. Meetings shall be held at least once every three (3) months, unless the Members unanimously otherwise decide. A Member may himself convene a meeting if the chairman does not comply with a request to do so. A notice of a meeting shall be received by the Members at least ten (10) working days in advance of the meeting. The notice shall at least state the time and place for the meeting and the agenda as well as draft decisions along with requisite background materials. A Member may, on at least five (5) working days' notice to the chairman and the other Members, demand that other matters be added to the agenda for the meeting. Matters not included in the agenda may only be acted upon at the meeting provided that all Members agree. A Member of the management committee may be accompanied by the necessary expert personnel. Their number may be limited by the management committee. The management committee may also determine that members only shall be present when a proposal is to be voted on. The chairman shall see to it that minutes of the meetings are made. Copies of the minutes of meetings shall be submitted to the Members within fourteen (14) working days. Each Member shall with no undue delay inform the chairman whether the minutes are approved and shall, as appropriate, specify such corrections or additions as he proposes. Information concerning corrections and additions shall at the same time be given to the other Members. If the chairman has not received any notification from a Member within fourteen (14) working days following his receipt of the minutes, that Member shall be assumed to have approved the minutes. The chairman shall ensure that approved minutes are signed by the Members, and that copies of the original are submitted to the Members within 14 working days after it was signed. The management committee may decide that a confirmation by the parties shall have the same effect as signature. In such a case, the chairman shall note on the minutes that such confirmation has been given. If, as a result of an unexpected occurrence there is no time to convene a meeting, the chairman may by electronic communication, telefax or other notices in writing to the Members submit a motion for a decision in the management committee. The same procedure may also be applied if the chairman determines that it is not necessary to convene a meeting in order to adopt a decision. Such notice from the c...
Meetings and Procedures. 2.1 The chairman shall convene the meetings of the management committee. Meetings shall be held at least once every three (3) months, unless the Members unanimously otherwise decide. A Member may himself convene a meeting if the chairman does not comply with a request to do so. A notice of a meeting shall be received by the Members at least ten (10) working days in advance of the meeting. The notice shall at least state the time and place for the meeting and the agenda as well as draft decisions along with requisite background materials. A Member may, on at least five (5) working days' notice to the chairman and the other Members, demand that other matters be added to the agenda for the meeting. Matters not included in the agenda may only be acted upon at the meeting provided that all Members agree.
Meetings and Procedures. A. Regular Association meetings shall be held as agreed upon by the members. Upon the request of at least two (2) members and upon forty-eight (48) hours notice, the Administrator shall call special meetings. In all other respects, the Association shall determine notice for other meetings, contents of agenda, and meeting procedures.
Meetings and Procedures. 1.3.1 The SIS Steering Group shall meet as required, including by teleconference, video conference, or other electronic means. It shall meet in person at least twice per year. It shall normally meet within six to eight weeks prior to the Financial Committee meetings to enable reporting to the FinAC (Industry Financial Advisory Council).
Meetings and Procedures. (i) The Development Committee shall meet at least once per calendar quarter, and more frequently at the reasonable request of either Party or as required to discuss and make efforts to resolve disputes, disagreements or deadlocks of the Development Committee, on such dates, and at such places and times, as the Parties shall agree; provided, however, that the Parties shall use their Commercially Reasonable Efforts to cause the first meeting of the Development Committee to occur within thirty (30) days after the Effective Date. The two Co-Chairs shall cooperate to send a notice and agenda for each meeting of the Development Committee to all members of the Development Committee reasonably in advance of the meeting. The location of regularly-scheduled Development Committee meetings shall alternate between the offices of the Parties, unless otherwise agreed. The members of the Development Committee also may convene or be polled or consulted from time to time by means of telephone conference, video conference, electronic mail or correspondence and the like, as deemed necessary or appropriate by the Co-Chairs. The Party hosting any Development Committee meeting shall appoint one person (who need not be a member of the Development Committee) to attend the meeting and record the minutes of the meeting in writing. Such minutes shall be circulated to the members of the Development Committee promptly following the meeting for review and comment.
Meetings and Procedures. The JRC shall convene its first meeting within thirty (30) Business Days after the Effective Date. Subsequently, JRC meetings shall be held at least every Calendar Quarter until the JRC disbands as indicated under Section 2.3. Other meetings may be held from time to time upon written request by either Party (but not more frequently than quarterly except under exceptional circumstances). JRC meetings may be held in person or by videoconference or teleconference, as the Parties may agree, except that at least one (1) meeting per year shall be in person. In-person meetings shall alternate between the Parties’ respective facilities unless otherwise mutually agreed by the Parties. In addition to its JRC representatives, a Party may have other representatives, consultants or personnel attend JRC meetings. The JRC shall be chaired by [***]. The chairperson of the JRC shall be responsible for providing an agenda for each meeting and for preparing written minutes of each meeting for approval by each Party’s JRC representatives. JRC meeting minutes for any particular meeting shall be effective only after they are signed by both Parties’ JRC members. Each Party shall be responsible for all of its own expenses incurred in connection with participating in all such meetings. Each Party’s representatives and consultants participating in a JRC meeting must be bound by a written agreement to comply with confidentiality obligations substantially the same as those set forth in Article 6.
Meetings and Procedures. 4.4.1. Each Committee shall meet at least once during each Calendar Quarter, or as otherwise agreed to by the Parties, at a location designated by the chairperson of such Committee. The chairperson of each Committee shall be responsible for calling meetings and preparing and circulating an agenda in advance of each meeting of each Committee.
Meetings and Procedures. 3.1.2.1 The Executive Committee shall meet at least once per calendar quarter, and more frequently at the request of either Party or as required to resolve disputes, disagreements or deadlocks, on such dates, and at such places and times, as the Parties shall agree; provided that the Parties shall use their Commercially Reasonable Efforts to cause the first meeting of the Executive Committee to occur within thirty (30) days after the Effective Date. The two Co-Chairs shall cooperate to send a notice and agenda for each meeting of the Executive Committee to all members of the Executive Committee reasonably in advance of the meeting. The location of regularly-scheduled Executive Committee meetings shall alternate between the offices of the Parties, unless otherwise agreed. The members of the Executive Committee also may convene or be polled or consulted from time to time by means of telephone conference, video conference, electronic mail or correspondence and the like, as deemed necessary or appropriate by the Co-Chairs. The Party hosting any Executive Committee meeting shall appoint one person (who need not be a member of the Executive Committee) to attend the meeting and [***] INDICATES MATERIAL THAT HAS BEEN OMITTED AND FOR WHICH CONFIDENTIAL TREATMENT HAS BEEN REQUESTED. ALL SUCH OMITTED MATERIAL HAS BEEN FILED WITH THE SECURITIES AND EXCHANGE COMMISSION PURSUANT TO RULE 24b-2 UNDER THE SECURITIES EXCHANGE ACT OF 1934, AS AMENDED. record the minutes of the meeting in writing. Such minutes shall be circulated to the members of the Executive Committee promptly following the meeting for review and comment.
Meetings and Procedures. (i) The Development Committee shall meet at least once per calendar quarter, and more frequently at the request of either Party or as required to resolve disputes or disagreements with respect to matters assigned to the Development Committee under Section 2.1, on such dates, and at such places and times, as the Parties shall agree; provided, however, that the Parties shall use their reasonable efforts to cause the first meeting of the Development Committee to occur within thirty (30) days after the HSR Date. The two Co-Chairs shall cooperate to send a notice and agenda for each meeting of the Development Committee to all members of the Development Committee reasonably, but no less than one (1) week (unless otherwise agreed to by the Parties), in advance of the meeting. The location of regularly-scheduled Development Committee meetings shall alternate between the offices of the Parties, unless otherwise agreed. The members of the Development Committee also may convene or be polled or consulted from time to time by means of telephone conference, video conference, CONFIDENTIAL TREATMENT REQUESTED WITH RESPECT TO CERTAIN PORTIONS HEREOF DENOTED WITH “***” electronic mail or correspondence and the like, as deemed necessary or appropriate by the Co-Chairs. The Party hosting any Development Committee meeting shall appoint one person (who need not be a member of the Development Committee) to attend the meeting and record the minutes of the meeting in writing. Such minutes shall be circulated to the members of the Development Committee within two (2) weeks following the meeting for review and comment.
Meetings and Procedures. The Steering Committee meetings shall take place at such times and places as determined by the Steering Committee, but no less frequently than twice per Contract Year. The Steering Committee meetings shall be held alternately at the respective facilities of the parties in the Commonwealth of Massachusetts, or at such other convenient locations as agreed, or by teleconference or videoconference.
