Meetings and Notices. The Task Force will meet at least four (4) times (approximately quarterly) per year, but may meet more frequently when appropriate for selection of consultants, for decision making, for review of project recommendations, review of work plans, for review of data and results, or other activities. It is expected that the Task Force will meet more frequently during the first several years. The Task Force may adjust the frequency or schedule of meetings; however, all members must be notified prior to a change in the meeting schedule or if additional meetings are implemented. All Task Force members will strive to participate in the Task Force meetings in person. If the primary or alternate member is unavailable to attend in person, and if they provide advance notice to the meeting facilitator, participation through electronic means will be allowable if available. The Task Force will be as open and transparent as possible. A person will be selected to take notes at the meeting and meeting notes will be sent out to those present for edit/comment. Once meeting notes are finalized, they will be made available. The Task Force will provide a document review process and will identify a mutually agreeable entity to serve as a clearing house for data, reports, minutes, and other information gathered or developed by the Task Force. This information shall be made publicly available by means of a website and other appropriate means. The Task Force will strive to meet the following: All meetings open to the public. Task Force can’t require members of public to “register” name, affiliation, or other information in order to attend meeting. Task Force can remove disruptive members of the public who interfere with orderly conduct of a meeting. No voting by secret ballot. The public is not entitled to speak at meetings (although usually opportunity is provided, with specific/consistent procedural guidelines). Task Force is held to the following specific procedure for meeting notices: Contents of notice: The time and place. The business to be transacted. Timing of notice - written notice must be delivered personally, by mail, by fax, or by e-mail at least five business days before the time of the meeting to all members of the Task Force. A special meeting may be held with 24 hours’ notice, but no decisions will be made at special meetings. Notice of change in date, location, time of meetings. The Task Force may take final action only concerning matters identified in the notice of ...
Meetings and Notices. 1. Except in the case of valid emergencies, Associations must provide at least 48 hours’ notice of board and committee meetings, posted conspicuously on the association property.
Meetings and Notices. 4a. The Committee shall meet monthly, unless there is no case to be heard. Such regular meeting call is held on a specific day of the month, to be established at the first meeting of the Committee, at specific time and place designated by the Chairman. Special meetings may be called upon joint approval of the Chairman and the Secretary at a time and place designated by the Chairman. The Secretary shall notify the Committee members at least ten (10) days prior to each regular meeting of the time and place of such meeting. The Secretary shall notify the Committee members at least five (5) working days prior to each Special meeting. Notification of such Special meeting shall be first by telephone and second by a follow-up written notice including information on the Special Case to be heard. 4b. Complaints, together with five (5) copies thereof are to be filed with the Committee and be in the hands of the Secretary at least ten (10) working days prior to the regular meeting date. If a Special meeting is requested and deemed necessary by the Chairman and Secretary the complaint must be filed with the Secretary at least five (5) working days from the date of the Special meeting. It is agreed by the Parties that Special meeting shall be requested only on incidents of serious or urgent nature. 4c. Complaints shall contain at least the following basics information: name and address of the company involved; name and address of the Union involved; location of the project on which the alleged violation occurred (if appropriate); the name or names of persons involved in the complaint; date of alleged violation; the specific section of the contract of which violation is charged; and the particulars of the incident or complaint. Complaints not containing the required information may be returned to the sender by the Secretary for further information.
Meetings and Notices. Subject to the provisions of this Article, an employee may request from the Chief of Police, unpaid leave to attend Association meetings, hearings or other Association business. The Chief of Police shall grant such leave if it is in compliance with this Article and does not interfere with the effective and efficient operational requirements of the Detachment. Applications for leave shall be from the Association, in writing, communicated by e-mail to the Chief of Police and shall provide the Chief of Police with three (3) weeks’ notice of the request and shall the employee’s name. Employees shall not use the Board’s vehicles, equipment, uniforms, or supplies without the permission of the Chief of Police in relation to attending Association meetings, hearings or other Association business, except for limited communication by a fax telephone. Employees shall be entitled to receive leave under this Article without pay unless otherwise stipulated herein or elsewhere in this Collective Agreement. The total amount of leave in each Division during a calendar year shall not exceed five (5) person days (8 hour shifts). Should an employee be a member of the Executive Board of the Association, such employee shall be granted leave of without pay for Association business. Such leave of will only be granted when they will not interfere with the effective and efficient operations of the Detachment and such leave shall not be unreasonably withheld by the Board. Should an employee be a member of the Clothing Committee, such employee shall be entitled to attend a minimum of one (1) meeting per year, as may be scheduled by the Chief of Police, where a minimum for each meeting shall be (1) day (8 hour shift) for each such employee with The Association shall have the right to post Association notices in each building occupied by the Board at locations satisfactory to the Chief of Police, and accessible to the employees. Six (6) months prior to the expiry of this Collective Agreement, the parties will meet to discuss the amount of leave with pay to be provided to employee representatives on the Bargaining Committee of the Association for meetings to negotiate the renewal of the Collective Agreement. The Chief of Police shall allow an employee to attend Association Meetings held in the employee’s Detachment area while on duty provided that:
Meetings and Notices. 17 Communications ..................................................................................................................................... 18 Committees............................................................................................................................................. 19
Meetings and Notices. A. The Association shall have regularly allocated space on the bulletin board for its use. Notices must be signed by at least one (1) officer of the Association~
Meetings and Notices. (i) Meetings of the Management Committee, which shall be led by the Chairman of the Management Committee, shall be held at the principal offices of the Company or at such other place as may be determined by the Management Committee. A meeting of the Management Committee may be held by conference telephone or similar communications equipment by means of which all members participating in the meeting can be heard by all other participants. Regular meetings of the Management Committee shall be held at least semi-annually on such dates and at such times as shall be determined by the Management Committee. Notice of any regular meeting shall be given to each member of the Management Committee by the Company or any Member at least five Business Days prior to such meeting. Special meetings of the Management Committee may be called by any Member on at least five Business Days' notice to each member and alternate member thereof, which notice shall state the purpose or purposes for which such meeting is being called. The failure to identify specifically any action to be taken or business to be transacted at a special meeting shall not invalidate any action taken or business transacted at such special meeting.
Meetings and Notices. Meetings of a committee may be called by the president or the chairman of the committee. Each committee shall meet as often as is necessary to perform its duties. Notice may be given at any time and in any manner reasonably designed to inform the members of the time and place of the meetings. Each committee shall keep minutes of its proceedings.
Meetings and Notices. Meetings of the Board of Directors shall be held at times fixed by resolution of the Board, or upon the call of the President or the Secretary, or upon the call of a majority of the members of the Board of Directors. Notice of any meeting not held at a time fixed by a resolution of the board shall be given to each Director at least 24 hours before the meeting at his resident or business address or by delivering such notice to him or by telephoning or telegraphing it to him at least 24 hours before the meeting. Any such notice shall contain the time and place of the meeting, but need not contain the purpose of any meeting. Meetings may be held without notice if all of the Directors are present or those not present waive notice before or after the meeting.
Meetings and Notices. (a) Unless all the Members otherwise agree, the Committee must meet at regular intervals not exceeding three months.
