Personnel File. An employee or the President of the Union or his/her designate with the written authority of the employee, shall be entitled to review the employee's personnel file(s), both paper and, if applicable, electronic, in the office in which the file is normally kept, in order to facilitate the investigation of a grievance. The employee or the President, as the case may be, shall give the Employer adequate notice prior to having access to such file(s).
Personnel File. An employee, or the Senior Union Official (or her/his designated representative), with the written authority of the employee, shall beentitled to review the employee’s personnel file, in the office in which the file is normally kept, in order to facilitate the investiga- tion of a grievance or an employee may review her/his file for per- sonal reference.The employee or the Senior Union Official, as the case may be, shall give the Employer seven (7) days’ notice prior to examining the file.The personnel file shall not be made public or shown to any other individual without the employee’s written consent, except in the proper operation of the Employer’s business and/or for the purpos- es of the proper application of this Agreement.ARTICLE 13 - PROBATIONARY PERIOD
Personnel File. Section 8.1. Location and Review of File. The official personnel file, both paper and electronic, shall be maintained in the Human Resources Office and is solely the property of Josephine County. Upon reasonable request, an employee or, upon written authorization from the employee, the Union Representative may review or copy her or his paper and electronic personnel and/or unofficial personnel file, except for references from previous employers and other materials as prescribed by law, e.g., workers' compensation claims documents, medical information, etc. Section 8.2. Critical Material. No material reflecting critically upon the employee shall be placed in her or his personnel file without her or his signature or the opportunity to sign the material. Signature by the employee does not necessarily indicate agreement with the material. If the employee refuses to sign, the supervisor shall note such fact on the material. A copy of the material shall be provided to the employee within seven (7) days of its placement in the file. Any disciplinary material shall be removed from the personnel file after three (3) years provided there are no subsequent disciplinary actions. The removal of disciplinary material is to be at the written request of the employee or his union representative. Removed disciplinary material may be kept in a separate file for purposes of litigation defense. Section 8.3. Employee Response. If an employee believes material which has been or is to be placed in her or his personnel file is incorrect, she or he may prepare a written explanation or opinion regarding the particular material and have it included in the personnel file. Notice of the intent of the employee to supply such written explanation or opinion must be presented to the Human Resources Office within seven (7) days of the date the material in question is placed in this personnel file. This explanation shall not be construed to be a grievance from the employee. Section 8.4. File Material. Employees may include in their files copies of any relevant material they wish, such as letters of favorable comments, licenses, certificates, college course credits or any other material that is job related. The Human Resources Officer shall exclude and return to the employee any material which constitutes a violation of law, County policy, or provisions of this agreement.
Personnel File. An employee, or the President of the Union (or designate), with the written authority of the employee, shall be entitled to review the employee's personnel file(s), both paper and, if applicable, electronic, in the office in which the file is normally kept. The employee or the President, as the case may be shall give the Employer adequate notice prior to having access to such file(s). Written censures, letters of reprimand, adverse reports or any disciplinary action recorded on an employee's personnel file shall be removed automatically after the expiration of twelve (12) months from the date it was issued.
Personnel File. An employee shall have access to his/her own personnel file for review in the office upon written request to the Associate Administrator for Patient Care Services or Clinic Administrator or designee or appropriate Department Director or designee. The Employer may remove any documents in a probationary employee’s file which were obtained through assurances of confidentiality to a third party at the time of original appointment. Upon request of an employee who has achieved permanent status, the Employer or designee will remove pre-employment reference statements from the employee’s personnel file(s). The employee shall be sent a copy of any adverse material placed in the official or departmental file. Notes or files kept by managers regarding staff shall not be shared with others unless shared with the employee first and shall not be kept more than three years. The employee shall have the right to have placed in any of the above files a statement of rebuttal or correction of information contained in the file within a reasonable period of time after the employee becomes aware that the information is in the file. Performance evaluations will be removed from the departmental file three years after the date of completion.
Personnel File. A teacher’s personnel file shall contain only materials that are related to their employment.An oral reprimand shall not become a part of a teacher’s personnel file. Investigations which do not result in disciplinary actions shall not be entered into a teacher’s personnel file.Each teacher shall be promptly furnished with a copy of all evaluative and disciplinary entries into the permanent personnel file. A teacher shall have the right to place in their personnel file, a written response which shall be attached to the relevant document. Such responses must be submitted in a timely fashion.Upon the written request of a teacher, a written reprimand shall be removed after eighteen(18) months and a written record of a suspension of ten (10) or fewer days after three (3) years from the teacher’s permanent personnel file provided that no further disciplinary action has been taken.Materials placed in the teacher’s personnel file, upon the teacher’s request and by a showing of the teacher that such material is incomplete, inaccurate, or false, are to be immediately expunged from the file.The contents of a teacher’s permanent personnel file shall be disclosed to the teacher upon request and to the teacher’s Association representative upon the written request of the teacher. Upon written request, copies of such materials shall be provided at the expense of the teacher or Association.Only the permanent personnel file may be used as evidence in any disciplinary action or hearing. This does not limit, restrict or prohibit the Appointing Authority from submitting supportive documentation or testimony, either oral or written, in any disciplinary hearing, nor does it so limit the Association.
Personnel File. All officers shall have access to their Bureau personnel file, precinct file, and any summary report of an IAD investigation in which they were a suspect. The officer may submit rebuttal material as desired. However, the officer may not have access to the background investigation report.
Personnel File. An employee shall have the right to request that any disciplinary action be removed from the Personnel File after eighteen (18) months has expired, provided that there has been no subsequent disciplinary action. An employee or the President of the Union or his designate, with the employee's written authority, shall be entitled to view the employee's Personnel File provided that the Employer is given adequate notice. Access to the Personnel File shall be provided within seven (7) calendar days of the request. Once determined all disciplinary action in regards to resident abuse will remain on file permanently.
Personnel File. 1.1 There shall be one personnel file on each employee. This file shall be located in the superintendent’s office. The file shall contain all evaluation reports, current contracts, current transcripts, current teaching certificates, letters of recommendation, letters of criticism and commendation, an annual summary of staff development points, and documentation of unused sick leave. A file containing only the certificates, loyalty oaths, and up-to-date transcripts for each teacher shall be kept in the site principal’s office. Additional records will be added as required by the State Department of Education. 1.2 Employees shall have the right, upon request, to review the contents of their personnel file and to make a copy of any documents contained therein. Such review shall be made at a mutually agreed time when one would not miss class time. 1.3 A copy of material to be placed in the employee’s personnel file shall be provided for the employee and the employee shall have the right to enter, and have attached to any statement, his/her own comments. 1.4 An employee reviewing the contents of his/her personnel file shall be entitled to have a representative of his/her choice accompany him/her during such a review. An employee may authorize, in writing, that a representative of his/her choice conduct such review on behalf of the employee. 1.5 Only those persons designated by Oklahoma Statute and/or this article shall have access to the employee’s personnel file. All personnel file examinations shall take place in the Superintendent’s office, and in the presence of the Superintendent or his/her designee. 1.6 The District shall keep a log indicating the persons who examine a personnel file as well as the dates such examinations were made. Such log shall be available for examination by the employee or his/her authorized Association representative. 1.7 At the time material is determined to be indeed false, then it shall be removed from the file. 1.8 Upon mutual agreement between the teacher and the administration, material may be removed from the file.
Personnel File. The personnel file shall include the following: (1) record of salary, increments, and change of status; (2) record of leaves of absence, vacations, and personal leave days; (3) sickness reports; (4) records of payments for insurance, retirement benefits, etc.; (5) record of accrued longevity; and (6) general fiscal data. These records shall be accessible on a reasonable basis to the professional staff member concerned.