ACCESS TO THE FILE Clause Samples
The 'Access to the File' clause defines the right of parties, typically in a legal or regulatory context, to review and obtain information contained within a specific file or dossier. In practice, this clause outlines who may access the file, under what conditions, and what types of documents or evidence are included, such as correspondence, reports, or decisions relevant to a case or proceeding. Its core function is to ensure transparency and fairness by allowing involved parties to review the materials that may affect their rights or obligations, thereby supporting informed participation and due process.
ACCESS TO THE FILE. The ASM, or their duly authorized representative, shall have the right to examine the contents of their file, except that confidential material solicited after January 1, 1989 shall be made available to the ASM upon request and with reasonable notice, and shall have the identifying letterhead and signature block removed. Confidential material solicited prior to January 1, 1989 shall be made available only after the identifying letterhead and any part of the material which may identify the author is removed. The ASM, or their duly authorized representative, shall be allowed to examine the ASM’s file during normal working hours in the presence of the Director of Human Resources, or their designated representative, or the Vice-President (▇▇▇▇▇▇▇▇ Campus), or their designated representative.
ACCESS TO THE FILE. Interested parties shall have access to the administrative file of the proceeding in question, except for confidential information contained therein.
ACCESS TO THE FILE. A teacher has the right, within a reasonable time and upon request to the Treasurer, to review and obtain one (1) copy of the material in his/her file. If, under ORC Section 149.43, a person (other than the teacher, Board member, Superintendent, or other District administrator) seeks access to a teacher’s file, the teacher will be notified of the request, if practicable. An administrator (or designee) will be present when the file is reviewed.
ACCESS TO THE FILE. A. The employee shall have the right, within a reasonable time, upon request to the Superintendent, to review and obtain one (1) copy of the material in the file, excluding confidential pre-employment information, ratings, reports, or records which were obtained prior to the employment of the employee involved.
B. The Superintendent, his designee, Administrative personnel in the Business office and the Principal retain their right of access to the file.
C. A log shall be kept of other person(s) who have examined the file and the date of such examinations.
D. If a person other than the employee and those listed in Item B above request access to an employee’s personnel file, the employee shall be notified of the request.
E. Whenever the employee or any other person is reviewing the employee's file, the Superintendent or his/her designee shall be present and shall witness such review and the obtaining of copies, if any, by signing and dating the log.