Official Personnel File. Only one (1) official personnel file shall be kept for each employee at the appropriate personnel office. Records of previous discipline not found in the official personnel file cannot be used against an employee in any future disciplinary proceeding. Grievances shall not be kept in the employee’s official personnel file. Employees shall be informed as to where their personnel file is maintained.
Official Personnel File. An official personnel file for each unit member shall be maintained at the College in the Human Resource Office.
Official Personnel File. A. The Office of Human Resources must keep the County’s official personnel file for each employee. The official personnel file must not contain any information about an employee’s medical or psychological condition.
Official Personnel File. There shall be one official personnel file and that file shall be kept in the College’s Human Resources Office. The Official Personnel File shall include, but may not be limited to, the following:
Official Personnel File. The University's Campus Human Resources Office maintains the official personnel file for bargaining unit employees. When any document related to disciplinary action is placed in an employee's official personnel file, the University shall furnish the employee with a copy of that document.
Official Personnel File. A. Only one complete official departmental personnel file shall be maintained for each employee at a location identified by each State department head or designee.
Official Personnel File. Each College will maintain an official personnel file for each employee.
Official Personnel File. Each University shall maintain an Official Personnel File for each member of the bargaining unit, which shall be kept in a secure place in the custody of the President. Such file shall contain a continuous record of the unit member's status as an employee of the University within the DGCE unit. For the purposes of this Agreement, Official Personnel Correspondence shall mean correspondence from the Board of Trustees or from the Administration of any University to or concerning a member of the bargaining unit which is stamped “Official Personnel Correspondence” and which gives notice of any personnel action taken or proposed to be taken or of any official commendation, reprimand or disciplinary action. The Official Personnel File shall contain the following:
Official Personnel File member. The Official Personnel File shall be available for inspection by the DGCE Chair, the Xxxx, the Vice President, the President of the University, the Board of Trustees and the Board and, when so authorized in writing by the unit member, by a representative of the Association. An inspection sheet shall be maintained for each unit member's Official Personnel File. Whenever any person or body inspects the Official Personnel File of a unit member, the name of the individual or individuals conducting such inspection and the date and time thereof shall be noted on the inspection sheet. Unless required by law, no other person or agency shall be given access to an Official Personnel File without the express written permission of the unit member concerned.
Official Personnel File. A. Only one (1) official personnel file for each employee shall be maintained by the College, and that file shall be located in the human resources department. The official personnel file shall contain all relevant information including but not limited to original employee application, transcripts, letters of recommendation, recognition, discipline, and all official evaluation reports. This shall not preclude the maintenance of other files such as working files necessary for the operation of the College.
