Data Protection Particulars. The subject matter and duration of the Processing The parties will Process Personal Data in the context of: [●] [describe the relevant services and describe how long the personal data will be processed for- will this be determined by time period or for as long as the purpose continues? Consider longevity of the contract and if the personal data will need to be retained post termination of the contract.]
Data Protection Particulars. The subject matter and duration of the Processing Student registration information, their names and other identifying information such as email addresses The nature and purpose of the Processing Data shared for the purpose of underpinning the educational experience of the students. The type of Personal Data being Processed Personal and Sensitive Personal information The categories of Data Subjects Students registered and enrolled on St George’s programmes of study. Data Retention/Deletion Period and Process Up to six years after the Term pursuant to the St George’s record retention policy Locations (including the geographic region) in which the Personal Data may be Processed by the Supplier and/or any Sub-Processor At the processor’s place of business or wherever their servers are located. APPENDIX 2
Data Protection Particulars. The subject matter, Purpose and duration of the Processing Subject matter and Purposes of Processing (both Parties have obligations under ss20-22 Education Act 1994); 1. Managing Union membership, administration including managing the democratic process of electing Union representatives; 2. Managing membership of sports clubs and societies (legitimate interests of the Parties); 3. Managing members’ volunteering opportunities (legitimate interest of the Parties).
Data Protection Particulars. The subject matter and duration of the Processing The subject matter of the Processing is Personal Data of students enrolled at the University to enable the following processes of the Union: ● administration of elections; ● administration of union student groups including clubs and societies; ● to generate demographic reports; ● to verify students’ identities; ● to facilitate the purchase of tickets for events and membership of clubs and societies; ● administration of activities in support of the objectives of the Union; ● to allow reasonable and non-disruptive levels of email communication between the Union and its members; and ● to allow email communication between members of its student groups. Each of the parties shall Process the personal data for the duration of this Agreement or as otherwise specified in the data protection provisions. The nature and purpose of the Processing The University as Data Controller: Will Process the Personal Data provided to it by its students as part of their enrolment process which includes the processing of their personal data which may be required to be provided to specified third parties for the purposes of confirming details of student enrolment at the institution. The Union as Data Controller: The Union will Process the Personal Data provided by the University to enable a streamlined process set out in Paragraph A and B. The type of Personal Data being Processed The University will provide the Union with the following Student Data for all UK based campuses and partner institution positively enrolled students on the date the data is produced: ● Student code ● IT Services username ● Forename ● Surname ● Date of birth ● Gender ● Institution email address ● Domicile country ● Fee status ● College ● Course Route Code ● Study type ● Programme level ● Programme start date ● Programme end date (expected) ● Library Card Number ● Department code ● Visiting student status ● Finalist status ● Mode of study ● Placement status ● Leave of Absence indicator ● University School No special category data will be transferred to the Union by the University. The University will provide Student Data for current students only and will exclude any students who have opted out of the data sharing with the Union. The categories of Data Subjects The Personal Data concerns students positively enrolled on a course at the University on the date the data is produced as set out above. The Permitted Recipients None.
Data Protection Particulars. The subject matter and duration of the Processing [Insert a summary of the types of data (not just Personal Data) that will be processed as part of the Project and its duration of processing. This is required for compliance with Data Protection Laws.] The nature and purpose of the Processing [Insert a summary of the nature and purpose of that processing. This is required for compliance with Data Protection Laws.] The type of Personal Data being Processed [Insert a summary of the types/categories of Personal Data that will be processing (e.g. categories such as name, address, mobile phone number)] The categories of Data Subjects [Insert the types of individuals who will be the subject of processing by your consortium (e.g. clients, users)] ANNEX 3 COLLABORATION AGREEMENT OVERVIEW This document sets out:
Data Protection Particulars. The subject matter and duration of the Processing As described in the Agreement and the Approved Application The nature and purpose of the Processing As described in the Agreement and the Approved Application The categories of Data Subjects The individuals who have agreed to participate in the China Kadoorie Biobank study. The type of Personal Data being Processed The Participant Level Data to be processed concern the following categories of personal data: · CSIDs – the encoded and unique pseudonymised study identifiers, which are specific to the Research; and · data derived from questionnaire responses and interviews which do not contain special category data, such as birthplace, early life and education, employment history, marital status and number of children. Special categories of data The Participant Level Data to be processed concern the following special categories of data: The CKB resource contains health, biometric data, and other special category data. All special categories of data contained in the Materials is de-identified (the direct and indirect identifiers are removed). The types of special category of data may include: · measures of the Participant’s phenotype, such as height, weight and blood pressure. · biomarkers created by assay of the Participant’s samples, which include common biomarkers (such as cholesterol), infectious disease markers, proteomic and metabolomic markers; · data derived from health record linkages including hospital records, death and disease registries or any other sources of clinical data; and · other special category data derived from baseline and resurvey questionnaire responses and interviews, such as past illness / disease history, dietary, cognitive and physical measures.
Data Protection Particulars. The subject matter and duration of the Processing The subject matter of the Processing is Personal Data for which the Company is the Controller and which is processed by Xxxxx and the Research Partner in connection with the provision of the Services. The duration of the Processing is the term of the Project Period. The nature and purpose of the Processing The nature and purpose of the Processing is the handling of the Company's employee data as part of the Services being provided by the Company under this Agreement. The type of Personal Data being Processed The type of Personal Data being or which may be Processed is the names, job titles and anonymised equality and diversity information of the Company's employees. The categories of Data Subjects The categories of Data Subjects are employees of the Company. EXECUTED as an agreement: SIGNED for and on behalf of University of Keele Name: Position: Signature: SIGNED for and on behalf of the Research Partner Name: Position: Signature: SIGNED for and on behalf of XXXXXXXXXXXXXXXX Name: Position: Signature:
Data Protection Particulars. The purposes for which Xxxxxxx is Data Controller Its public functions namely research and education including its incidental functions e.g. as an employer, land owner, etc.. The purposes for which the SU is Data Controller Its functions as a students’ union including its functions as an employer. The subject matter and duration of the Processing Although Xxxxxxx and the SU are separate legal entities, they work together to support the efficient delivery of services and support to students, staff and the wider community. As such the relationship between Xxxxxxx and the SU requires the sharing of Personal Data. Each category of personal data listed below will have its own duration for processing however this data sharing agreement will be reviewed on an annual basis in line with the academic year. The nature and purpose of the Processing • Data migration/sharing; • Recording and storing; • Organising, adapting and altering; • Retrieving, consulting, processing; • Erasing and destroying. The type of Personal Data being Processed
Data Protection Particulars. The subject matter and duration of the Processing The University shall provide the Provider with personal data relating to Students who have confirmed that they wish to be placed with the Provider for the purpose of a Placement. The personal data shall be provided by the University to the Provider prior to the commencement date of the placement. The Provider shall only process and store the personal data of a Student for the duration of the Placement and for so long and for no longer than necessary in order to comply with their statutory obligations. The nature and purpose of the Processing The University shall process personal data for the purpose of delivering education and meeting its contractual obligations to the Students. The Provider shall process personal data for the purposes of complying with their statutory obligations and to ensure that a record is kept of staffing within their organisation. The Parties shall both process personal data in connection with the provisions and implementation of Students who have notified the University of a wish to undertake a Placement with the Provider and in order that the University can process information relating to the Student and the Placement for the purpose of accounting for the Placement within the Students’ education. The type of Personal Data being Processed Name Address Contact Telephone Numbers Contact Email addresses Medical conditions/medical history (as applicable in order to comply with requirements to make reasonable adjustments under the Equality Act 2010)
Data Protection Particulars. The subject matter and duration of the Processing The nature and purpose of the Processing The type of Personal Data being Processed The categories of Data Subjects [Guidance Note: The above information is required by the GDPR (Article 28(3)) which requires data processing agreements to include details of the subject-matter, duration, nature and purpose of the processing and the type of personal data and categories of data subjects involved in the data processing.]
