Analysis of Issue. Iowa 926 is fully within the corporate limits of Fort Dodge. This roadway segment mainly allows the citizens of Fort Dodge and surrounding area to travel to various locations within the community. The goal of the Iowa DOT is to allow Iowa citizens to travel to various locations throughout the state. Their goal is much broader. Further, this roadway does not complete well for funding as compared to other routes that the Iowa DOT must maintain, because of the local nature of the roadway. Therefore, the Iowa DOT has drafted an Agreement for Transfer of Public Road Jurisdiction for Iowa 926 from the State to the City of Fort Dodge (See Attached). The City would gain the jurisdictional rights to the 3.17 miles of roadway. The Iowa DOT would retain the rights over the 6 bridges. In order to offset future costs of maintenance for this roadway, the Iowa DOT is offering to transfer $9,000,000 to the City. This amount represents the estimated cost to reconstruct the roadway segment, including engineering and contract administration.
Analysis of Issue. The Church has continued to plow the parking area during the winter months. The Church would like to install signs to restrict parking from external users during worship times and snow events, in order to clear snow from the parking area. The Church will be responsible for maintaining the Encroachment Area on a daily basis (snow removal, etc.); however, City Engineering recommends that the City conduct any extensive repairs, to ensure conformity with other portions of the right of way; said repairs include any pavement and curb and gutter repair. Budget Impact This request will not require any City expenditures. Strategic Plan Impact N/A
Analysis of Issue. The union and the city have arrived at a mutually agreeable contract in which wages are held to a moderate level and favorable changes in language were achieved. Primary among these changes is implementation of insurance plans which will go into effect January 1, 2015. This will help to maintain effective cost control of insurance rates and maintain positive relations with our police officer union. Wages increase are as follows: July 1, 2014 1.25%; January 1, 2015, 2%; July 1, 2015,
Analysis of Issue. This 35-yard indoor 3D archery range will be available to the general public for open shooting, lessons, leagues and tournaments. Current plans are to hold four tournaments per year, with each event attracting approximately 300 participants from throughout the Midwest. In addition, 3 annual trade show events are projected, potentially attracting 750 to 1000 visitors over a 3-day period. There are 55,000 licensed archers in Iowa, plus an additional estimated 75,000 target and casual shooters in Iowa. Archery is the largest growing youth sport in Iowa, with 25% of Iowa schools offering Archery programs. The closest 3D ranges in Iowa are located in Carroll and Altoona, both of which are smaller than what the Iowa Outdoors Store is proposing.
Analysis of Issue. The City can accommodate XX’s request without burdening the other rate payers by changing the debt service schedule with the Iowa Finance Authority who holds the debt related to the CJ system improvements. IFA’s revolving loan program is incredibly flexible compared to public bonds. The amendments are written so that the reduced minimums are made up by year 10 of the contract. The charts following illustrate the change. The green dashes represent the total minimum amount CJ is required to pay monthly under the current agreement. The blue and red stacked bars represent the operations (blue) and capital (red) minimums CJ is required to pay monthly under the new agreement. You can see that the new contracts have lower minimums in the initial years, but higher minimum after. Following ten years, the minimums return to the original contract. It is also worth noting that these charts only show rate increases currently approved by council. However, under CJ’s new agreement, and the existing one as well, CJ is required to pay the then current rates as set by council for the operational costs. $120,000.00 water monthly comparison by year $100,000.00 $80,000.00 $60,000.00 Capital Operations current monthly total $40,000.00 $20,000.00 $- 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 $300,000.00 sewer monthly bill comparison by year $250,000.00 $200,000.00 $150,000.00 Capital Operations current monthly total $100,000.00 $50,000.00 $- 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Billing Process – The original agreements refer to a daily minimum take or pay amount. As we started billing XX we realized that the daily minimum doesn’t translate well into a monthly billing cycle, because the meter reads are not perfectly paced apart. The new agreements convert the daily minimum use into a monthly minimum charge.
Analysis of Issue. Supplemental Agreement No. 3 is for additional design, plan revisions, bid documents and bid phase services, and construction phase services. The cost for the completed services of additional design, plan revision, bid documents, and bid phase was $15,000. The cost for construction phase services will not exceed $40,000 without further authorization.
Analysis of Issue. The City of Fort Dodge desires to retain a consultant to review and make recommendations regarding the current and future public parking system. The study is to include a comprehensive analysis of parking availability and its impact to downtown businesses as well as to quantify future demand based on land uses and utilization projections. Downtown stakeholders will also be involved in developing the plan. Staff reviewed the three proposals. We recommend hiring Rich & Associates. Their scope matched what the City requested. Of all the consultants, they proposed the most time in Fort Dodge with adequate staffing during those times. They plan to visit Fort Dodge five times, with the first including two staff and being a week long. They will hold multiple stakeholder meetings, public meetings and discussions with the City and SSMID Board. Rich & Associates demonstrated a wide breath of experience. Their approach and attitude are positive and professional. Finally, they indicated the study should be split into short-term, mid-term, and long-term goals. That prioritization and gradual implementation of the recommendations is important as we look to efficiently use the parking funds provided by the system users. After reviewing the consultant’s proposal and qualifications, the SSMID Board asked if the firm had experience repurposing an existing building for a parking structure. Staff contacted Rich & Associates who indicated they do have experience in this area. The SSMID Board did recommend hiring Rich & Associates.
Analysis of Issue. As part of the storm sewer project, the City will need to acquire property through fee title, permanent and temporary easements from Xxxxx Properties, Llc, which is valued at approximately $120,000. In addition, the City encourages redevelopment of existing xxxxxxxxxx and greyfield sites in order to promote infill development. As part of the redevelopment of these sites, Xxxxx will incur costs for environmental assessment/clean-up, demolition and site preparation, at an estimated cost of $240,000. In the past, the City has provided assistance for these additional costs to developers who choose a xxxxxxxxxx or greyfield site over a greenfield site. Budget Impact $120,000 would be paid to Xxxxx for the acquisition of property for the storm sewer project out of the project construction fund. In addition, the remaining $240,000 would be paid out over 3 years using the increment produced from the project. It is estimated the project will generate approximately $111,000 annually in increment.
Analysis of Issue. Before you tonight is the tentative agreement reached by both parties and accepted by AFSMCE at their ratification vote on February 11, 2015. Negotiations went very well this year with only a few key items which include wages, overtime and holiday pay, Sunday pay, Health and Safety (new), Labor-Management Meetings (new) and term of agreement. In an effort to clarify the nature of duties and responsibilities of the various Maintenance Worker classifications a memorandum of understanding (MOU) was agreed upon which outlines a process in which both parties will make an effort to identify specific criteria which will define what a higher classification is for the purpose of figuring pay for work performed. The MOU was requested by the City and agreed upon by the Union. The MOU will go into effect July 1, 2015 and will expire twelve (12) months later on June 30, 2016, which should allow plenty of time to evaluate the classifications. A three (3) year agreement has been reached which will provide for continuation of services to citizens balanced with reasonable wages, benefits and work rules for employees. A reopener in July of 2017 was agreed upon to address wages and any new developments with insurance, relating to the Health Care Reform Act (Cadillac tax, etc). The next period for negotiations with this group will begin in the Fall of 2017.
Analysis of Issue. This Agreement is an extension of the Agreement dated July 1, 2012 and is based on the availability of Federal funding as well as both parties desiring to renew the Agreement. This extension shall be effective as of July 1, 2014 and be enforced until June 30, 2015. It is important to realize that by this agreement the City will be responsible for any shortages of the program if funds are cut or meal numbers increase. We have done an excellent job since our first agreement on maintaining our budget responsibilities as well as providing a quality program to our seniors. The old contract was for $69,715 and our new contract will be for $76,878.
