Review scope and methodology Sample Clauses

Review scope and methodology. Review of Tennessee Department of Environment and Conservation (TDEC) drawdowns and disbursements of OSMRE grant funding will be conducted to determine whether the drawdowns and disbursements of Federal funds are in conformity with the Grants Management Common Rule codified by the U.S. Department of the Interior at 43 CFR Part 12, Subpart C; the OSMRE Federal Assistance Manual Chapter 5-55; and the following criteria:  Drawdowns are limited to the minimum amount needed and timed to correspond with the actual, immediate cash requirements of TDEC in order to carry out the approved Tennessee abandoned mine land (AML) program and cooperative agreements.  Drawdown timing and amounts are as close as administratively feasible to actual disbursement by TDEC for direct program costs and the proportionate share of any allowable indirect costs.  Drawdowns are properly accounted for and in accordance with Federal grant and cooperative agreement funding requirements. Beginning Date: 10/01/2017 Completion Date: 09/30/2018‌

Review scope and methodology. TDEC will designate a representative or representatives to participate in the review and report development. TDEC will provide OSMRE with the subject AML non-emergency construction project site population at the start of the review. TDEC will also notify OSMRE when any AML site construction starts during the review period and will provide the estimated construction completion timeframe. Project site files and respective grant files will be reviewed, TDEC personnel interviewed, and joint OSMRE/TDEC site visits scheduled and conducted for the sampled project sites. The goal of these measures is to evaluate TDEC’s performance in managing AML non-emergency construction and on-the-ground AML hazard abatement success. The results of each sampled project site visit will be documented in an OSMRE report. Sampled project file and respective grant file documents considered for review will include: • Correspondence generated during document development and interagency or intergovernmental consultation processes which may require specific permit conditions or mitigation measures for the construction project site. • Environmental documents developed for the project site (i.e. environmental assessments, categorical exclusions, and findings of no significant impact). • Engineered project site designs. • Project site construction contracts, technical specifications, and invoices. • Written procedures used by TDEC in AML construction management. • TDEC inspection reports. • Construction grant performance reports, and • Previous OSMRE site visit reports. The review will determine whether TDEC AML non-emergency contract monitoring and construction management effectively ensured: • Project construction was carried out or is being carried out in accordance with contract terms and technical specifications. • Compliance with any specific permit conditions or mitigation measures required pursuant to the interagency and intergovernmental NEPA consultation process, and • Construction achieved or is progressing toward achieving the project design goals to effectively reclaim the AML features involved. Beginning date: 10/01/2017 Completion date: 09/30/2018 OSMRE FY 2018 OVERSIGHT WORK PLAN FOR TENNESSEE ENHANCEMENT AND PERFORMANCE REVIEW‌‌‌