User Policy. MIT and User each certifies that it will not, under any circumstances, schedule time for use of the Facilities in the User’s name for another user (whether other user is qualified or not), give out the User’s online facility Scheduling Tool User Name and/or Password for use by other users, or give other users access to the User’s facilities access swipe card for any card reader access-controlled Facilities. MIT.nano staff reserve the right to deny future access to User in the event of a breach of this policy or any other MIT policy. Anyone using any of the Facilities, including for observation purposes, must be a fully qualified MIT.nano User and Authorized Individual.
User Policy. Prior to permitting any user to access HMIS, the Agency will require the user to sign a HMIS User Policy, Code of Ethics and Responsibility Statement (“User Policy”), which is attached hereto as Appendix G and incorporated herein by this reference and which may be amended from time to time by the County. The Agency will comply with and enforce the User Policy and will inform the County immediately in writing of any breaches of the User Policy.
User Policy. Prior to permitting any user to access Minnesota's HMIS, Agency will require the user to sign a User Policy, Responsibility Statement & Code of Ethics as such Policy may be amended from time to time by ICA (the "User Policy"). Agency will comply with, and enforce the User Policy and will inform ICA immediately in writing of any breaches of the User Policy. The current User Policy is attached at Exhibit C.
User Policy. Reference in the Acceptable Use Policy to ‘You’ or ‘Your’ is a reference to the Customer or the Customer’s as the case may be Acceptable Use Policy
User Policy. HMIS Project End Users will comply, to the best of their ability, both with the policies and procedures of their organization and the NYC CCoC HMIS policies and procedures. As guardians entrusted with personal data, [ ] users have a moral and a legal obligation to ensure that the data they organization name collect is being collected, accessed and used appropriately, as well as a duty to protect client information. It is also the responsibility of each user to ensure that client data is only used to the ends to which it was collected. Proper user training, adherence to the NYC CCoC Policies and Procedures, and a clear understanding of client confidentiality are vital to achieving these goals. USER RESPONSIBILITY Your User ID and Password give you access to [name of project level HMIS compliant system] and data. By signing this form below you indicate your understanding and acceptance of the proper use of this access. Failure to uphold the confidentiality standards set forth below is grounds for immediate termination from the system. Please initial before each bullet point to indicate you have read each statement, understand, and agree. I understand that each client must be made aware of the CHO’s privacy policy (the “Privacy Policy”) and its content regarding the collection, use and maintenance of such client’s protected personally identifiable information. I understand that the Privacy Policy must be provided to the client upon request and a notice indicating that the Privacy Policy is available must be posted at the provider’s intake desk. I understand that my User ID and Password are for my use only and will not be shared with anyone. I will take all reasonable precautions to keep my Password physically secure. I will never let anyone else know my password, use my Password, or access the system using my password. I will only let only individuals who are authorized view information in the system (or the Client to whom the information pertains). I will only view, obtain, disclose, or use the database information that is necessary to perform my job. I will not leave a computer unattended when I am logged into the system. I will log-off the system before leaving the work area, even for a very short time. I understand that failure to log off [name of system] appropriately may result in a breach in client confidentiality. I will assure that any and all printouts / hard copies of client information must be kept in a secure place, such as a locked file. I will ...
User Policy. Client agrees to comply, and shall require its Users to comply, with SNOVASYS'S user policy, as may be in effect from time to time and posted on the SNOVASYS web site. If the user policy requires Client to implement specific safeguards, such as unique user accounts with confidential passwords, Client agrees to implement such safeguards promptly.
User Policy. Prior to permitting any user to access DC’s HMIS, Agency will require the user to sign Lead Agency’s User Policy. This Policy may be amended from time to time by TCP. Agency will comply with, and enforce the User Policy and will inform TCP immediately in writing of any breaches of the User Policy via the HMIS help desk. Immediately means no more than 24 hours after breach. The current User Policy is attached as Appendix A.
User Policy. Partner Agencies who use HMIS and each User within any Partner Agency are bound by the Standard Operating Procedures (SOPs), HMIS Agency Manual. By signing this agreement, you are agreeing to read the SOPs, realize their importance in the HMIS, and to conduct your work according to what is described in these SOPs. All SOPs (new and revised) must be read within 10 working days of the notice of revision. All SOPs must be read at least annually. Failure to comply with the HMIS policy and procedures may result in disciplinary action from the Partner Agency. Users are bound by their Agency policies in addition to the policies set forth in this agreement. It is a Client's decision about which information, if any, is to be shared with any other Partner Agencies. Client HMIS Agreement, Notice of Uses & Disclosures shall be signed by Client and fully reviewed with Client in a manner to ensure that Client fully understood the information (e.g. securing a translator if necessary) before any identifiable Client information is designated in HMIS for sharing with any Partner Agencies or the Coalition. User shall ensure that the HMIS Notice of Uses and Disclosures was reviewed with the Client.
User Policy. Prior to permitting any user to access HMIS, Agency will require the user to sign a User Policy, Responsibility Statement & Code of Ethics (“User Policy”), which is found on the Commerce web page (xxx.xxxxxxxx.xx.xxx/xxxxxx) and is incorporated into this agreement and may be amended from time to time by Commerce. Agency will comply with, and enforce the User Policy and will inform Commerce immediately in writing of any breaches of the User Policy Computers: Security for data maintained in HMIS depends on a secure computing environment. Computer security is adapted from relevant provisions of the Department of Housing and Urban Development’s (HUD) “Homeless Management Information Systems (HMIS) Data and Technical Standards Notice” (Docket No. FR 4848-N-01; see xxxxx://xxx.xxxxxxxxxxx.xxxx/resource/1318/2004-hmis-data-and-technical-standards-final- notice/). Agencies are encouraged to directly consult that document for complete documentation of HUD’s standards relating to HMIS. Agency agrees to allow access to HMIS only from computers which are: owned by Agency or approved by Agency for the purpose of accessing and working with HMIS; protected from viruses by commercially available virus protection software; protected with a software or hardware firewall; maintained to insure that the computer operating system running the computer used for the HMIS is kept up to date in terms of security and other operating system patches, updates, and fixes; accessed through web browsers with 256-bit encryption (e.g., Internet Explorer, version 11.0). Some browsers have the capacity to remember passwords, so that the user does not need to type in the password when returning to password-protected sites. This default shall not be used with respect to Commerce’ HMIS; the end-user is expected to physically enter the password each time he or she logs on to the system; staffed at all times when in public areas. When computers are not in use and staff is not present, steps should be taken to ensure that the computers and data are secure and not publicly accessible. These steps should minimally include: Logging off the data entry system, physically locking the computer in a secure area, or shutting down the computer entirely. Passwords: Agency will permit access to HMIS only with use of a User ID and password, which the user may not share with others. Written information pertaining to user access (e.g. username and password) shall not be stored or displayed in any publicly accessib...
