Examples of Acceptable Documentation Notes/ Verification Sample Clauses

Examples of Acceptable Documentation Notes/ Verification. The number of teachers and staff, including special education and/ or ELL teachers. • Staffing plan • Teacher roster Employee roles and responsibilities have been clearly articulated. • Staff position descriptions Employment policies for full-time and part-time staff have been established and are available to teachers and other staff. • Employee Handbook.* • Copies of confirmations of receipt of the Employee Handbook (e.g., form from
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Examples of Acceptable Documentation Notes/ Verification. Parents and students will be provided with written information about the school including Discipline Plan (suspensions and expulsions). • Copies of parent/student/family handbook, in which the discipline policy is printed, along with evidence that parents have received it * Preliminary class rosters are available to teachers for planning. • Student rosters/records are on file and accessible to teachers for planning Area of Review Examples of Acceptable Documentation Notes/ Verification Intake process includes measures to identify students with disabilities and ELs • Description of process for identifying students with disabilities and home language survey (e.g., copy of information in enrollment packet) Valid proof of DC residency is on file for each student. • All residency forms from OSSE completed, including proof of residency form complete with parent’s or guardian’s name, student name, school staff person’s signature, date, and appropriate check offs indicating documents submitted and copy of document submitted Procedures are in place for creating, storing, securing and using student academic, attendance, and discipline records. • Evidence that procedures are in place for creating, storing, securing, and using student academic, attendance, and discipline records. (Includes a Safeguard of Student Information Policy that aligns with FERPA) • Evidence that the records of students with disabilities are kept in a secure location • Evidence that parents or adult students have been provided with notice of their rights under FERPA
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Examples of Acceptable Documentation Notes/ Verification. The number of teachers and staff, including special education and/ or ELL teachers. • Staffing plan • Teacher roster Employee roles and responsibilities have been clearly articulated. • Staff position descriptions Employment policies for full-time and part-time staff have been established and are available to teachers and other staff. • Employee Handbook.* • Copies of confirmations of receipt of the Employee Handbook (e.g., form from handbook; staff meeting sign-in; etc.) There is documentation that background checks for all staff have been • Background check clearances* completed (within the past two years) Plan for when teachers are absent • Copy of school’s plan for covering teacher absences (e.g., substitute bank; teacher request form; permanent substitute contracts; etc.) Curriculum and Instruction
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Examples of Acceptable Documentation Notes/ Verification. Employment policies for full-time and part-time staff have been established and are available to teachers and other staff. • Employee Handbook* • Copies of confirmations of receipt of the Employee Handbook (e.g., form from handbook; staff meeting sign-in; etc.) There is documentation that initial background checks for all staff have been completed. • Background check clearances Each teacher has been offered a retirement plan. • DC Teacher Retirement Opt In/Opt Out Form, or similar form Leave of absence forms for former DCPS employees have been processed and are on file. • Leave of absence forms on file and reflect processing through DCPS1 Plan for when teachers are absent. • Copy of school’s plan for covering teacher absences (e.g., substitute bank; teacher request form; permanent substitute contracts; etc.) Curriculum and Instruction
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Examples of Acceptable Documentation Notes/ Verification. Needed instructional materials and supplies have been procured for classrooms at every grade level. • Actual instructional materials and supplies, or evidence that materials and supplies are on order and will be delivered in time for school opening 1 More information on DCPS Leave of Absence Documentation: xxxx://xxxx.xx.xxx/page/dcps- leave-absence Area of Review Examples of Acceptable Documentation Notes/ Verification A school calendar and class schedules exist and provisions have been made for them to be available to every student and every family. • School calendar— includes 180 instructional days, holidays, PD days, inclement weather and emergency closure make-up days* • Class Schedules • Copy of parent/student/family handbook, or resource in which calendar was printed Provisions have been made for assessing and serving students with disabilities. • Evidence that needed staff is on board to provide specialized instruction and related services, or evidence that services have been contracted Students and Parents
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Examples of Acceptable Documentation Notes/ Verification. The number of teachers and staff, including special education and/ or ELL teachers. • Staffing plan • Teacher roster Employee roles and responsibilities have been clearly articulated. • Staff position descriptions Employment policies for full-time and part-time staff have been established and are available to teachers and other staff. • Employee Handbook.* • Copies of confirmations of receipt of the Employee Handbook (e.g., form from handbook; staff meeting sign-in; etc.) There is documentation that background checks for all staff have been • Background check clearances* completed (within the past two years) Plan for when teachers are absent • Copy of school’s plan for covering teacher absences (e.g., substitute bank; teacher request form; permanent substitute contracts; etc.) Curriculum and Instruction Area of Review Examples of Acceptable Documentation Notes/ Verification Needed instructional materials and supplies have been procured to classrooms at every grade level. • Actual instructional materials and supplies, or evidence that materials and supplies are on order and will be delivered in time for school opening A school calendar and class schedules exist and provisions have been made for them to be available to every student and every family. • School calendar— includes 180 instructional days, holidays, PD days, inclement weather and emergency closure make-up days* • Class Schedules • Copy of parent/student/family handbook, or resource in which calendar was printed Provisions have been made for assessing and serving students with disabilities. • Evidence that needed staff is on board to provide specialized instruction or related services, or evidence that services have been contracted Students and Parents Area of Review Examples of Notes/ Verification Acceptable Documentation Preliminary class rosters are available to teachers for planning • Student rosters/records are on file and accessible to teachers for planning Valid proof of DC residency is on file for each student. • All residency forms from OSSE completed, including proof of residency form complete with parent’s or guardian’s name, student name, school staff person’s signature, date, and appropriate check offs indicating documents submitted and copy of document submitted Procedures are in place for creating, storing, securing and using student academic, attendance, and discipline records. • Evidence that procedures are in place for creating, storing, securing, and using student academic, atte...
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Examples of Acceptable Documentation Notes/ Verification. Systems are in place to accurately collect and submit attendance and discipline data, and Compliance documents, including the following: -system to accurately collect and submit attendance and discipline; -system to accurately collect excused absence documentation; and -system for mandatory reporting to CFSA and/ or DC Superior Court, when applicable -system to accurately submit Compliance documents to PCSB -system for collecting documentation for federal entitlement programs • Student Information System is in place • Staff member(s) have been trained on DC PCSB’s data systems, the school’s Student Information System, and Epicenter Arrangements have been made for food service. • Food service contract • Record of Basic Business License (BBL) Area of Review Examples of Acceptable Documentation Notes/ Verification Provisions have been made for health services and immunization, if appropriate. • Evidence that health services and immunization services are available (school nurse, contract with local health facility, etc.) • Evidence of access to the immunization registry and a mechanism for entering immunization data There are written plans for such life safety procedures as fire drills and emergency evacuation. • Written plans for life safety procedures included in faculty/student handbooks. • Fire drill schedule (two within the first ten days; monthly for the remainder of the school year) * Financials (balance sheet as well as budget forecasting future expenses and revenues) are sufficient that school will be able to operate throughout the school year. • Monthly financial statements provided to PCSB • School Budget Facilities, Furnishings and Equipment Area of Review Examples of Acceptable Documentation Notes/ Verification Available space (including classrooms, restrooms, and special purpose space) meets the requirements of the program and the number of students enrolled. • Space meets the needs of the program and number of students to be served
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Examples of Acceptable Documentation Notes/ Verification. Employment policies for full-time and part-time staff have been established and are available to teachers and other staff. • Employee Handbook* • Copies of confirmations of receipt of the Employee Handbook (e.g., form from handbook; staff meeting sign-in; etc.) There is documentation that initial background checks for all staff have been completed. • Background check clearances Each teacher has been offered a retirement plan. • DC Teacher Retirement Opt In/Opt Out Form, or similar form Leave of absence forms for former DCPS employees have been processed and are on file. • Leave of absence forms on file and reflect processing through DCPS1 Plan for when teachers are absent. • Copy of school’s plan for covering teacher absences (e.g., substitute bank; teacher request form; permanent substitute contracts; etc.) Curriculum and Instruction Area of Review Examples of Acceptable Documentation Notes/ Verification Needed instructional materials and supplies have been procured for classrooms at every grade level. • Actual instructional materials and supplies, or evidence that materials and supplies are on order and will be delivered in time for school opening 1 More information on DCPS Leave of Absence Documentation: xxxx://xxxx.xx.xxx/page/dcps- leave-absence Area of Review Examples of Acceptable Documentation Notes/ Verification A school calendar and class schedules exist and provisions have been made for them to be available to every student and every family. • School calendar— includes 180 instructional days, holidays, PD days, inclement weather and emergency closure make-up days* • Class Schedules • Copy of parent/student/family handbook, or resource in which calendar was printed Provisions have been made for assessing and serving students with disabilities. • Evidence that needed staff is on board to provide specialized instruction and related services, or evidence that services have been contracted Students and Parents
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Examples of Acceptable Documentation Notes/ Verification. Systems are in place to accurately collect and submit attendance and discipline data, and Compliance documents, including the following: -system to accurately collect and submit attendance and discipline; -system to accurately collect excused absence documentation; and -system for mandatory reporting to CFSA and/ or DC Superior Court, when applicable -system to accurately submit Compliance documents to PCSB -system for collecting documentation for federal entitlement programs • Student Information System is in place • Staff member(s) have been trained on DC PCSB’s data systems, the school’s Student Information System, and Epicenter Arrangements have been made for food service. • Food service contract • Record of Basic Business License (BBL)
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