Communication Management. Communication management must be identified early in the life of the project and discussed with the Client as to who shall be responsible for liaising with which party and to define the limits or authority that either party has to speak for or commit the other.
Communication Management. Contractor will develop a communication management plan that includes planning, meeting and management activities for preparation, distribution, storing and disposition of project documentation. Communication management also includes the activities taking place within the project to assure that all Project stakeholders are aware of all Project related issues at all times.
Communication Management. A web-based project management tool (document repository, meetings management, address book, calendar etc.) will be made available by ABIS in order to store the documents exchanged between partners and share project information. Urgent correspondence over e-mail will be sent with a request for explicit acknowledgement. Ordinary mail will be used for strictly formal correspondence - i.e., when executive signatures are required. Adherence to the agreed communications standards will be enforced by the Project Manager. Information flow within the EQUAL4EUROPE will be ensured by: • The exchange of internal working project documents • Notification of relevant new publications in the literature, or by the standards bodies • Reports from external meetings. All documentation generated by the EQUAL4EUROPE project should be exchangeable in electronic format, according to a set of guidelines to be agreed at the beginning of the project (guidelines for deliverable naming & classification). The Project Manager will enforce adherence to these guidelines. Exchange of information will mainly occur by e-mail and file transfer over the Internet. The basis of the project communication lays upon the adoption of mailing lists mainly one for technical and business development matters and a closed one for administration and evaluation purposes. Sub lists will also be incorporated in the communication procedure to enhance WP operation and to address specific project related issues.
Communication Management. As part of the overall project management plan, AssetWorks will provide a communication management plan, which will include guidance on the most adequate forms of communications for the project team, this will include protocols for use of email, meeting, and verbal communications. It will define the schedule for the regular status meeting and check-ins. Typically, AssetWorks and regular weekly status check-in meeting for the project management team, as well as regular formal status meeting.
Communication Management. The Receiving Party will receive prior approval from AST’s Contract Manager before communicating to non-AST personnel any conclusions or recommendations it may have or that are formed pursuant to its duties under the Contract. This requirement shall not be interpreted to prohibit the Receiving Party from disclosing information relevant to the performance of the Contract to members of the Florida Senate or Florida House of Representatives (see Ch. 2016-62, Sec. 124, Laws of Florida). However, discussions the Receiving Party may have with subcontractors, partners or other entities or individuals that have executed a nondisclosure agreement with AST related to the services identified in the Contract are exempt from this requirement.
Communication Management. Communication management describes the methods and techniques for handling activities such as:
Communication Management. To ensure that communications on a project are clear, concise, relevant and timely, creation of a detailed Communications Plan is required. The Communications Plan describes the information that must be disseminated to all of the project stakeholders to keep them regularly informed of the project's progress. The plan outlines what information is to be shared, who it is shared with and when the communication is distributed. The Project Manager will take a proactive role in ensuring effective communication throughout the project. The communications requirements are to be documented in the Communications Matrix (see template example in Figure 3). # Purpose of Communications Audience Approving Authority Vehicle of Communication Frequency Medium/Artifacts Source Delivered by Date Delivered Expected Result Figure 3
Communication Management. City and Unisys shall establish a communication management framework within the governance organization that includes the following processes: • User/Employee communication management • Communication management • Third party supplier communication At a minimum, these processes must define how to: • Report and communicate success stories to key stakeholders in an accurate and timely manner. • Measure stakeholder satisfaction. • Prepare and deliver bi-directional communications between City and Unisys. • Communicate expectations and standards with third party vendors. • Address communications requests from external parties.
Communication Management. In collaboration with the County, establish and implement coordination and communication procedures for and between Agencies, County, Architect and General Contractor. Develop procedures, forms, reporting requirements to facilitate communication and decision-making at appropriate levels of authority. In collaboration with the County, establish and implement procedures for: ▪ Reviewing and processing requests for clarifications and interpretations of the Contract Documents; ▪ Contract schedule adjustments; ▪ Change order proposals; ▪ Written proposals for substitutions; ▪ Payment applications; ▪ Expediting the processing and approval of shop drawings, product data, samples, and other submittals. ▪ Implementing procedures for General Contractor’s RFI, submittal and shop drawing logs. ▪ Issue identification and resolution, and documentation requirements to protect County against claims. A draft procedure manual shall be provided prior to pre-construction conference. Incorporate County review comments and produce final manual prior to Notice-to-Proceed to General Contractor.
Communication Management. To support the Knowledge Management component to plan and manage communications the following staffing portfolios will be primarily responsible for implementation; • Senior Advisor, Monitoring and Evaluation Research • Deputy Chief of Party • Senior Technical Advisor – Health Communication • Knowledge Management Officer • Monitoring and Evaluation Officer • Regional Technical Officers Informal communication is encouraged between CHC staff and implementing partners. Resources developed as part of the communication plan will be provided to all project staff in order to 1) maximize dissemination of consistent key messages and 2) develop a shared understanding of the way forward internally among CHC staff and externally with clients. If informal communication needs to be formalized it will be done in consultation with staff members above to ensure a consistent and planned approach for managing the communication. Consideration and reflection of the communication plan will be undertaken in quarterly review Liaison Team meetings and by the MER Unit.
