Event Coordinator Clause Samples
The Event Coordinator clause designates a specific individual or entity responsible for organizing and managing all aspects of an event as outlined in the agreement. This clause typically details the coordinator's duties, such as liaising with vendors, overseeing logistics, and ensuring the event runs according to plan. By clearly assigning these responsibilities, the clause helps prevent confusion, streamlines communication, and ensures accountability throughout the event planning and execution process.
POPULAR SAMPLE Copied 2 times
Event Coordinator. The University shall provide an event coordinator to be the contact person for the Licensee during the booking and Term of this Agreement.
Event Coordinator. Licensee agrees to direct all requests for custodial, facility, and equipment needs to ▇▇▇▇’▇ Conference & Events Planning office, and not to any other department at Reed. Licensee shall provide a representative to meet with ▇▇▇▇ for a pre-Event meeting prior to the Event. During this meeting, the Licensee’s Event coordinator will receive final information and be able to ask questions of service providers. Prior to Event attendee check-in, Licensee shall cause its Event coordinator, all Event volunteers, and all other Licensee representatives to attend a mandatory meeting on ▇▇▇▇’▇ policies, procedures, and emergency plan. Licensee is solely responsible for Event planning and onsite implementation of ▇▇▇▇’▇ policies, procedures, and emergency plan.
Event Coordinator. A Claremont Heritage representative is required on site for the duration of the Renter’s event, their job is to protect the ▇▇▇▇▇▇ House Property, not to assist as the Renter’s vendor coordinator or personal event coordinator.
Event Coordinator. To ensure proper use and care of the venue, we require that the Client appoint a qualified Event Coordinator to oversee the event. The Event Coordinator will be responsible for maintaining the Client’s agenda. They will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including but not limited to, caterers, bar service, florists, entertainment, rentals, and will collaborate with the ▇▇▇▇▇▇ River Room staff during the event. If the event is a wedding, in order to appropriately manage the wedding, the Event Coordinator may not be someone who is in the wedding party or attending the wedding as a guest. We require that all of our Clients hire an Event Coordinator and notify the venue of this contact At the final review meeting (“Final Review Meeting”), approximately two weeks prior to the event, the Client and the Event Coordinator must correspond or meet with venue staff to review agendas and details as well as establish a schedule for set-up and deliveries. The Event Coordinator is required to stay for the duration of the event. At the conclusion of the event, the ▇▇▇▇▇▇ River Room venue staff and the Event Coordinator will conduct a final walk-thru of the facility to assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the deposit and security deposit section of this Agreement. Please note that the Event Coordinator may not leave until the final walk-thru has been completed or the Client will not receive the returned security deposit.
Event Coordinator. The client is required to designate an Event Coordinator, who is not involved in the wedding party, for the day of the event. • An Event Coordinator can be made available here at the Gardens for an additional fee. • This Event Coordinator must be present with the client at the 30-day Final Detail Appointment.
Event Coordinator. To ensure proper use and care of the venue, we require that the Client appoint a qualified Event Coordinator to oversee the event. The Event Coordinator will be responsible for maintaining the Client’s agenda. They will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including but not limited to, caterers, bar service, florists, entertainment, rentals, and will collaborate with the Parsonage at St. Johanes staff during the event. If the event is a wedding, in order to appropriately manage the wedding, the Event Coordinator may not be someone who is in the wedding party or attending the wedding as a guest. We require that all of our Clients hire an Event Coordinator and notify the venue of this contact At the final review meeting (“Final Review Meeting”), approximately two weeks prior to the event, the Client and the Event Coordinator must correspond or meet with venue staff to review agendas and details as well as establish a schedule for set-up and deliveries. The Event Coordinator is required to stay for the duration of the event. At the conclusion of the event, the Parsonage at St. Johannes venue staff and the Event Coordinator will conduct a final walk-thru of the facility to assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the deposit and security deposit section of this Agreement. Please note that the Event Coordinator may not leave until the final walk-thru has been completed or the Client will not receive the returned security deposit. The St. ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ is an historic home and most of the furnishings are antiques or period reproductions. We require clients and guests to use the facilities in a respectful manner. Protective glass covers have been placed on furnishings to prevent damage during events. While these provide protection against day-to-day usage, they are not meant to be used as hot food or drink stations. Please consider this when deciding where food will be displayed and served.
Event Coordinator. To ensure proper use and care of the Sweetgrass Pavilion, we require that the Client designate a primary contact to be responsible during the event. The Event Coordinator will maintain the Client’s agenda and will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including, but not limited to, caterers, bar services, florists, entertainment, and rentals, and will collaborate with the Sweetgrass Pavilion staff during the event. Upon checkout, the Event Coordinator is responsible for a walk-through of the property with venue staff. The two will assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the security deposit section of this contract.
Event Coordinator. To ensure proper use and care of EYC, we require that the client have someone specific to be an Event Coordinator to be responsible during the event. The Coordinator will maintain compliance with the guidelines set forth in this agreement. They will also serve in the capacity of decision maker on behalf of the client in dealing with all vendors to include caterer, bar service, florist, entertainment, rentals, etc. and will collaborate with EYC staff during the event. The Coordinator is required to stay for the duration of the event. At the conclusion of the event, EYC event staff and the Coordinator will conduct a final walk-thru of the venue to assess any possible damages or excessive clean-up that may have occurred during the event; as well as any other deductions that may be imposed. Please note that the Coordinator may not leave until the final walk-thru has been completed or the client accepts deductions that may imposed.
Event Coordinator. ▇▇▇▇▇▇ is permitted to use an outside wedding coordinator who will be provided access to TIWH at times agreed upon prior to the event. We highly recommend a Event Coordinator and have a
Event Coordinator. Licensee shall identify an Event Coordinator for each scheduled event. Name and contact information shall be provided to the City Manager’s office, Fire Department, Police Department and Department of Public Works. The coordinator shall be certified in Crowd Management and be directly responsible for supervising crowd managers on site.