Event Coordinator. The University shall provide an event coordinator to be the contact person for the Licensee during the booking and Term of this Agreement.
Event Coordinator. To ensure proper use and care of the venue, we require that the Client appoint a qualified Event Coordinator to oversee the event. The Event Coordinator will be responsible for maintaining the Client’s agenda. They will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including but not limited to, caterers, bar service, florists, entertainment, rentals, and will collaborate with the Parsonage at St. Johanes staff during the event. If the event is a wedding, in order to appropriately manage the wedding, the Event Coordinator may not be someone who is in the wedding party or attending the wedding as a guest. We require that all of our Clients hire an Event Coordinator and notify the venue of this contact within 60 days of booking. Failure to hire an Event Coordinator shall result in cancellation of the reserved event date and a forfeiture of the $1000 security deposit. At the final review meeting (“Final Review Meeting”), approximately two weeks prior to the event, the Client and the Event Coordinator must correspond or meet with venue staff to review agendas and details as well as establish a schedule for set-up and deliveries. The Event Coordinator is required to stay for the duration of the event. At the conclusion of the event, the Parsonage at St. Johannes venue staff and the Event Coordinator will conduct a final walk-thru of the facility to assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the deposit and security deposit section of this Agreement. Please note that the Event Coordinator may not leave until the final walk-thru has been completed or the Client will not receive the returned security deposit. Furniture: The St. Xxxxxxxx Xxxxxxxxx is an historic home and most of the furnishings are antiques or period reproductions. We require clients and guests to use the facilities in a respectful manner. Protective glass covers have been placed on furnishings to prevent damage during events. While these provide protection against day-to-day usage, they are not meant to be used as hot food or drink stations. Please consider this when deciding where food will be displayed and served.
Event Coordinator. The client is required to designate an Event Coordinator, who is not involved in the wedding party, for the day of the event. • An Event Coordinator can be made available here at the Gardens for an additional fee. • This Event Coordinator must be present with the client at the 30-day Final Detail Appointment.
Event Coordinator. To ensure proper use and care of the venue, we require that the Client appoint a qualified Event Coordinator to oversee the event. The Event Coordinator will be responsible for maintaining the Client’s agenda. They will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including but not limited to, caterers, bar service, florists, entertainment, rentals, and will collaborate with the Xxxxxx River Room staff during the event. If the event is a wedding, in order to appropriately manage the wedding, the Event Coordinator may not be someone who is in the wedding party or attending the wedding as a guest. W e r equire that all of our Clients hire an Event Coordinator and notify the venue of this contact w ithin 60 days of booking. Failure to hire an Event Coordinator shall result in cancellation of the reserved event date and a forfeiture of the $750 security deposit. At the final review meeting (“Final Review Meeting”), approximately two weeks prior to the event, the Client and the Event Coordinator must correspond or meet with venue staff to review agendas and details as well as establish a schedule for set-up and deliveries. The Event Coordinator is required to stay for the duration of the event. At the conclusion of the event, the Xxxxxx River Room venue staff and the Event Coordinator will conduct a final walk-thru of the facility to assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the deposit and security deposit section of this Agreement. Please note that the Event Coordinator may not leave until the final walk-thru has been completed or the Client will not receive the returned security deposit.
Event Coordinator. A Claremont Heritage representative is required on site for the duration of the Renter’s event, their job is to protect the Xxxxxx House Property, not to assist as the Renter’s vendor coordinator or personal event coordinator.
Event Coordinator. To ensure proper use and care of the Sweetgrass Pavilion, we require that the Client designate a primary contact to be responsible during the event. The Event Coordinator will maintain the Client’s agenda and will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including, but not limited to, caterers, bar services, florists, entertainment, and rentals, and will collaborate with the Sweetgrass Pavilion staff during the event. Upon checkout, the Event Coordinator is responsible for a walk-through of the property with venue staff. The two will assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the security deposit section of this contract.
Event Coordinator. Licensee shall identify an Event Coordinator for each scheduled event. Name and contact information shall be provided to the City Manager’s office, Fire Department, Police Department and Department of Public Works. The coordinator shall be certified in Crowd Management and be directly responsible for supervising crowd managers on site.
Event Coordinator. Person designated by the Town to schedule, give access to, and inspect the Town Hall before and after an event.
Event Coordinator. The client must designate a qualified event coordinator to serve as the point of contact with PPDA for planning all details of the event. This Event Coordinator must have the authority to make decisions on behalf of the client with caterers, florists, bar services, rentals, etc. and will be our point of contact during the actual event. The Event Coordinator’s name will appear on the signed license agreement. Upon completion of your event, the Manager on Duty will walk through the venue area to determine whether any damages have occurred, or if excessive cleanup will be required. We strongly recommend that the client’s Event Coordinator be present for this walk through, as it is at this time that any charges will be assessed against the security deposit made by the client.
Event Coordinator. The church requires that all outside groups work with the New Life Event Coordinator. This person will oversee the event from the time the request is made all the way through the planning and cleanup processes. The Coordinator is the official overseer of the event and must know about and sign off on all details concerning the use of the facility. This person is there to help make sure your event is carried out with excellence. The Event Coordinator is not a wedding planner; this would be the responsibility of the renter to secure. The Coordinator’s duties will include the following ● Conducting communication with the requesting parties to determine the details of the event. The guidelines for the church and requesting people will be discussed at this time. ● The Event Coordinator may need to work with the following people involved in the event: event requestors, pastors, facilities manager, tech and media manager, musicians, wedding coordinator, photographer, florist, etc. ● Ensure that all forms are filled out, all details are communicated and the event is implemented with excellence.
