Common use of Event Coordinator Clause in Contracts

Event Coordinator. To ensure proper use and care of the venue, we require that the Client appoint a qualified Event Coordinator to oversee the event. The Event Coordinator will be responsible for maintaining the Client’s agenda. They will also serve in the capacity of decision-maker on behalf of the Client in dealing with all vendors, including but not limited to, caterers, bar service, florists, entertainment, rentals, and will collaborate with the Parsonage at St. Johanes staff during the event. If the event is a wedding, in order to appropriately manage the wedding, the Event Coordinator may not be someone who is in the wedding party or attending the wedding as a guest. We require that all of our Clients hire an Event Coordinator and notify the venue of this contact within 60 days of booking. Failure to hire an Event Coordinator shall result in cancellation of the reserved event date and a forfeiture of the $1000 security deposit. At the final review meeting (“Final Review Meeting”), approximately two weeks prior to the event, the Client and the Event Coordinator must correspond or meet with venue staff to review agendas and details as well as establish a schedule for set-up and deliveries. The Event Coordinator is required to stay for the duration of the event. At the conclusion of the event, the Parsonage at St. Johannes venue staff and the Event Coordinator will conduct a final walk-thru of the facility to assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the deposit and security deposit section of this Agreement. Please note that the Event Coordinator may not leave until the final walk-thru has been completed or the Client will not receive the returned security deposit. Furniture: The St. Xxxxxxxx Xxxxxxxxx is an historic home and most of the furnishings are antiques or period reproductions. We require clients and guests to use the facilities in a respectful manner. Protective glass covers have been placed on furnishings to prevent damage during events. While these provide protection against day-to-day usage, they are not meant to be used as hot food or drink stations. Please consider this when deciding where food will be displayed and served.

Event Coordinator. To ensure proper use and care of the venueXxxxxx Xxxxxx House, we require that the Client appoint client hire a qualified qualified, licensed Event Coordinator to oversee be responsible during the event. The Event Coordinator will be responsible maintain the client’s agenda for maintaining the Client’s agendarehearsal, ceremony and the reception. They will also serve in the capacity of decision-decision- maker on behalf of the Client client in dealing with all vendors, including but not limited to, caterersvendors to include caterer, bar service, floristsflorist, entertainment, rentals, etc. and will collaborate with the Parsonage at St. Johanes Xxxxxx Xxxxxx House staff during the event. If the event is a wedding, in In order to appropriately manage the wedding, the Event Coordinator may not be someone who is in the wedding party or attending the wedding as a guest. We require that all of our Clients hire an Event If your Coordinator and notify does not have prior experience at the venue of this contact within 60 days of booking. Failure to hire an Event Coordinator shall result Xxxxxx Xxxxxx House they must be approved in cancellation of advance by the reserved event date and a forfeiture of the $1000 security depositXxxxxx Xxxxxx House Venue Manager. At the final review meeting (“Final Review Meeting”)review, approximately two weeks prior to the event, the Client client and the Event Coordinator must correspond or meet with venue staff the Xxxxxx Xxxxxx House Venue Manager to review agendas the agenda, floorplan diagram, power plan and details as well as establish a schedule for set-up and deliveries. The Event Coordinator is required to stay for the duration of the event. At the conclusion of the event, the Parsonage at St. Johannes venue staff Xxxxxx Xxxxxx House Manager on Duty and the Event Coordinator will conduct a final walk-thru of the facility house and grounds to assess any possible damages or excessive clean-up that may have occurred during the event. The security deposit will be handled as addressed in the deposit and security deposit section of this Agreementcontract. Please note that the Event Coordinator may not leave until the final walk-thru has been completed or the Client client will not receive the returned security deposit. Furniture: The St. Xxxxxxxx Xxxxxxxxx is an historic home and most of the furnishings are antiques or period reproductions. We require clients and guests to use the facilities in a respectful manner. Protective glass covers have been placed on furnishings to prevent damage during events. While these provide protection against day-to-day usage, they are not meant to be used as hot food or drink stations. Please consider this when deciding where food will be displayed and serveddeposit check.