DISTANCE RECORDS Sample Clauses

DISTANCE RECORDS. All registrants shall maintain detailed distance records on an individual vehicle basis. Such records shall contain all of the following:
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DISTANCE RECORDS. 100 Licensees shall maintain detailed distance records which show operations on an individual- vehicle basis. The operational records shall contain, but not be limited to: .005 Taxable and non-taxable usage of fuel; .010 Distance traveled for taxable and non-taxable use; and .015 Distance recaps for each vehicle for each jurisdiction in which the vehicle operated. .200 An acceptable distance accounting system is necessary to substantiate the information reported on the tax return filed quarterly or annually. A licensee's system at a minimum, must include distance data on each individual vehicle for each trip and be recapitulated in monthly fleet summaries. Supporting information should include: .005 Date of trip (starting and ending); .010 Trip origin and destination; .015 Route of travel (may be waived by base jurisdiction); .020 Beginning and ending odometer or hubodometer reading of the trip (may be waived by base jurisdiction); .025 Total trip miles/kilometers; .030 Miles/kilometers by jurisdiction; 1340 1341 1342 1343 1344 1345 1346 1347 1348 1349 1350 1351 1352 1353 1354 1355 1356 1357 1358 1359 1360 1361 1362 1363 1364 1365 1366 1367 1368 1369 1370 1371 1372 1373 1374 1375 1376 1377 1378 1379 1380 1381 1382 1383 1384 1385 1386 1387 1388 1389 1390 .035 Unit number or vehicle identification number; .040 Vehicle fleet number; .045 Registrant's name; and .050 may include additional information at the discretion of the base jurisdiction.
Sample 1
DISTANCE RECORDS. It is the licensee’s responsibility to maintain records of all interjurisdictional operations of qualified motor vehi- cles. The licensee’s records must support the information reported on the quarterly tax return. The Individual Vehicle Mileage Record (IVMR), as required for the International Registration Plan, is an acceptable source document for recording vehicle distance information. Another acceptable source document is a trip report which must include:
Sample 1
DISTANCE RECORDS. You must keep a record of the distances travelled by your qualified motor vehicles in Québec and all other jurisdictions, including non-member jurisdictions. Distance records must contain the following infor- mation with respect to each qualified motor vehicle in the fleet: • taxable and non-taxable usage of fuel; • the distance travelled (according to taxable and non-taxable usage of fuel); • a summary of the distances travelled by each vehicle, for each jurisdiction in which the vehicle was operated. Your distance accounting system must allow for the inclusion of the following data for each vehicle and trip: • the dates on which the trip began and ended; • the point of departure and the destination, includ- ing the names of the main cities in which the carrier operated in each jurisdiction; • the odometer reading at the beginning and end of the trip; • the total number of kilometres travelled; • the distances travelled in each jurisdiction; • the vehicle’s identification number; • the number of the fleet to which the vehicle belongs, where applicable; • the name of the licensee. The system must also be able to provide a monthly summary for the fleet. Fuel records‌‌ You must keep a record of all the fuel purchased, re- ceived and used in the course of your business. Fuels records1 must contain the following information: • the date of each receipt relating to the fuel; • the name and address of the person from whom the fuel was purchased or received; • the number of litres or gallons1 received; • the type of fuel; • the identification number of the vehicle into which the fuel was placed. Fuel purchases Fuel purchases1 must be substantiated by documents containing the following information: • the number of the purchase invoice; • the date of purchase; • the name and address of the vendor; • the name of the purchaser; • the number of litres or gallons1 of fuel purchased; • the type of fuel; • the total amount of the transaction; • the identification number of the vehicle into which the fuel was placed. Fuel supplied from a bulk fuel tank‌‌‌ If you fill up a qualified vehicle at your own bulk fuel tank, you must include this fuel in your return. Your records must contain the following information: • the date you filled up the tank supplying the engine of your qualified motor vehicle with fuel from your bulk fuel tank; • the number of litres (or gallons1) of fuel placed into the tank supplying the qualified vehicle’s engine; • the type of fuel; • the dates on ...
Sample 1

Related to DISTANCE RECORDS

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