RECORDS RETENTION REQUIREMENTS. The Contractor shall preserve and make available all of its records pertaining to the performance under this Contract for a period of seven (7) years from the date of final payment under this Contract, and for such period, if any, as is required by applicable statute or by any other section of this Contract. If the Contract is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for period of seven (7) years from the date of termination or of any resulting final settlement. Records that relate to Appeals, litigation, or the settlements of Claims arising out of the performance of this Contract, or costs and expenses of any such agreements as to which exception has been taken by the State Contractor or any of his duly Authorized Representatives, shall be retained by Contractor until such Appeals, litigation, Claims or exceptions have been disposed of.
RECORDS RETENTION REQUIREMENTS. 1. The recipient must retain all records pertinent to this Award for a period of three years, beginning on a date as described in 2 C.F.R. § 200.333. While electronic storage of records (backed up as appropriate) is preferable, the recipient has the option to store records in hardcopy (paper) format. For the purposes of this section, the term “records” includes but is not limited to:
RECORDS RETENTION REQUIREMENTS. Under the Code of Virginia, § 42.1-85, the Library of Virginia (LVA) has the authority to issue regulations governing the retention and disposition of state and local public records. In accordance with this statute, copies of all contracts executed on behalf of the School Board shall be maintained in the Procurement Office for a period of five (5) years following the date of contract execution, or for the period as defined in the current retention schedule issued by the LVA.
RECORDS RETENTION REQUIREMENTS. Contractor shall preserve and make available all of its records pertaining to the performance under this Contract for a period of five (5) years from the date of final payment under this Contract, and for such period, if any, as is required by applicable statute or by any other section of this Contract. If the Contract is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for period of five (5) years from the date of termination or of any resulting final settlement. Records that relate to appeals, litigation, or the settlements of claims arising out of the performance of this Contract, or costs and expenses of any such agreements as to which exception has been taken by the State Contractor or any of his duly authorized representatives, shall be retained by Contractor until such appeals, litigation, claims or exceptions have been disposed of.
RECORDS RETENTION REQUIREMENTS. All records pertaining to this Contract must be stored at a secure data storage facility which meets DCH specifications for fire and water safeguards. Contractor must be able to readily retrieve all data and information for review and must have a secure backup process. Contractor shall preserve and make available all of its records pertaining to the performance under this Contract for a period of seven (7) years from the date of final payment under this Contract, and for such period, if any, as is required by applicable statute or by any other section of this Contract. If the Contract is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for a period of seven (7) years from the date of termination or of any resulting final settlement. Records that relate to appeals, litigation, or the settlement of claims arising out of the performance of this Contract, or costs and expenses of any such agreements as to which exception has been taken by the State Contractor, or any of his duly authorized representatives shall be retained by Contractor until such appeals, litigation, claims or exceptions have been disposed of.
RECORDS RETENTION REQUIREMENTS. The City shall maintain all records related to drug and alcohol testing for each represented officer in the Human Resources Office. Such records shall be kept apart from the general personnel files in a secure location with controlled access. The following records shall be maintained for a minimum of five (5) years:
RECORDS RETENTION REQUIREMENTS a. The supplier will maintain records related to Xxxxxxx’x order for 10 years.
RECORDS RETENTION REQUIREMENTS a. The supplier will maintain records related to Davidson’s order for 10 years.
RECORDS RETENTION REQUIREMENTS. This document is invoked by 23 CFR 172.7 and addresses records retention requirements and procedures. < United States Code, Title 23, Section 112 - Section 112(b) requires ODOT to follow Title IX of the Federal Property and Administrative Services Act of 1949 (the "Xxxxxx" law) or an equivalent State qualifications based requirement. The provisions of the “Xxxxxx Xxxx” require award of Federally funded engineering and design contracts on the basis of fair and open competitive negotiations, demonstrated competence and professional qualifications (23 CFR 172). Cost may not be used as a basis for selecting architectural and/or engineering consultants. Contracts with such consultants must be negotiated in order of the most highly qualified consultant at prices determined to be fair and reasonable. • Section 112(B) also was amended by Section 307 of the 1995 NHS Act to prohibit limits on indirect cost rates (overhead) and requires ODOT to accept overhead rates established by a cognizant Federal or State government agency. < 49 CFR 18.36: 49 CFR 18.36 details the selection of consultants for projects off the highway right of way. Examples of such projects are: transportation museums, historic preservation, bike and pedestrian facilities, etc. • Ohio Revised Code (ORC) - Sections 153.65 through 153.71 (ODOT is governed by ORC Section 5526): Documents procedures that must be utilized in procurement of professional services. • Ohio Department of Transportation Documents - Documents include the Department's requirements for consultant prequalification, including descriptions of the prequalification categories. This document is available on ODOT’s Website at xxxx://xxx.xxx.xxxxx.xx.xx/contract/consultant.htm. Further information can be found on Consultant Services’ Website, including the complete Consultant Contract Administration Manual, scope template, and fee estimation guidance. Those resources and more can be found at xxxx://xxx.xxx.xxxxx.xx.xx/Divisions/Engineering/Consultant/Pages/Manuals-and- Contract-Documents-.aspx.
RECORDS RETENTION REQUIREMENTS. A. Provider agrees that all records, documents, writings or other information, including, but not limited to, financial records, census records, client records and documentation of legal compliance with Ohio Administrative Code requirements, produced by Provider under this Contract, and all records, documents, writings or other information, including but not limited to financial, census and client used by Provider in the performance of this Contract are treated according to the following terms:
