Hospital Meeting Rooms Sample Clauses

Hospital Meeting Rooms. Upon timely receipt of written request from the Union, the Director of Labor Relations or designee will provide a meeting room of the Hospital’s choice (provided space is available) for the Union to meet with bargaining unit employees for purposes of: (a) conducting a ratification vote on this Agreement or a subsequent renewal agreement, (b) election of local union officers and board members, and (c) preparation for “meet and confer” sessions. Employees attending these meetings must be on non-working time. The request for a meeting room must be made a minimum of seven (7) days in advance of the date requested, and in the event of cancellation, must be cancelled not less than 48 hours prior to the scheduled use. The Union agrees to reimburse the Hospital for any additional expenses incurred by the Hospital including janitorial services or other expenses which would not have been incurred had the space not been made available to the Union. The Union agrees its union stewards, union officers, union board members, bargaining unit employees, and its union business agents will not use meeting rooms offered in accordance with this Article to discuss any matters connected with the internal management or operation of the Union, the solicitation for or collection of dues or assessments, the solicitation for union membership; campaigning for elected office in the union, the distribution of literature, or the solicitation of grievances. The parties further agree the following activities occurring in meeting rooms provided by the Hospital in accordance with this Article will be permitted: (a) verification of whether a member is in good standing to cast a ballot in an election of union officers/board members or the ratification of a renewal agreement; (b) the offering of a union membership card by one bargaining unit employee to another bargaining unit employee while both are on non- working time, and (c) the distribution of literature (ex., voting ballot, voting rights, or employee survey) to bargaining unit employees needed to fulfill the purposes for which the meeting room was granted.