Community Councils. 1. Maintain files of each community council’s activities (Note: Grantee will request this information but is not responsible for failure of any council to provide the same):
Community Councils they play a key role in disseminating information within their local area and will be a key link in effective involvement within their local areas. Community Councils will be consulted at every stage of the Replacement LDP process and they are encouraged to take this opportunity to raise awareness of this to their local communities. • Partnership groups - Liaison with Cardiff’s Public Service Board (PSB) will be of particular importance to ensure that the Replacement LDP process aligns with the Local Well-Being Plan. The PSB also represents a broad coverage of interested parties and their involvement in the process will aid the Replacement LDP process through the provision of data and evidence base as well as broadening the scope of engagement with parties that have had limited or no contact with the development plan process in the past, but with an interest in Cardiff. • Additional Consultation Bodies - Appendix A provides a list of the specific and general consultation bodies These consultation bodies will be engaged throughout the Replacement LDP process at each of the formal stages and informally, as appropriate. • Hard to Reach Groups - Hard to reach groups and those that are seldom heard are those groups who have not taken part traditionally in the plan preparation process. Additional effort will therefore be required to ensure these groups are engaged in the Replacement LDP process. Engagement with these groups may be achieved by using existing partnerships and groups wherever possible. Methods of Involvement
Community Councils. The Council may appoint Community Councils (or ”area committees”) as it sees fit, if it is satisfied that to do so will ensure improved service delivery in the context of best value and more efficient, transparent and accountable decision making.
Community Councils access to information Community Councils will comply with the Access to Information Rules in Part 4 of this Constitution. Agendas and notices for Community Councils meetings, which deal with both functions of the Executive and functions that are not the responsibility of the Executive, will state clearly whether an item relates to an Executive or non-Executive function.
Community Councils. The Council’s Director of Governance and Legal and Monitoring Officer (or her representative) will hold regular meetings with nominated representatives of community councils that wish to take part. Such meetings will be held quarterly at a location to be mutually agreed and which is convenient for all councils. Will contribute towards the agenda of thesemeetings and contribute proactively to the attendance and discussion. Will administer the holding of community council elections. Will notify the need for community council elections in a timely manner. Will facilitate public participation at all relevant meetings of the community council and its committees to encourage community involvement.
Community Councils. Will reaffirm its statutory duty to consult community councils during the preparation of the Local Development Plan and also on related policy documents, including Supplementary Planning Guidance. Will make appropriate responses to the Council, recognising the parameters imposed by planning law and national planning policy guidance. Will reaffirm its statutory duty to consult community councils on all planning applications in, or directly affecting, their communities, paying particular attention to the long-term issues for communities affected directly or indirectly by LDP strategic and flexibility sites. Will make appropriate responses to Cardiff Council, including any suggested community mitigation measures or planning obligations suggested in respect of an application, recognising the parameters imposed by planning law and agreed planning policy. Will engage with community councils to identify priorities for section 106 (planning obligations) in relation to developments within their community. Will engage with Cardiff Council to put forward suggested priorities for section 106 (planning obligations) in relation to developments within their community. Will consider adoption of appropriately prepared community council Place Plans consistent with the LDP as Supplementary Planning Guidance. Will prepare Place Plans consistent with the LDP as the need arises and statute requires. Will inform a community council of any site visit by Planning Committee members relating to a planning application in its area. Will offer community councillors training on planning issues to ensure that they have a sound understanding of how planning law works. Will provide a community council with a copy of the final report relating to a planning decision in its area within seven days of the decision being made, if the community council has submitted written representations in relation to the planning application. Will maintain an objective and professional approach to planning matters at all times. Will publish details of relevant Planning Committee meetings so that community councillors may attend as observers. Will encourage community councillors to take up the opportunity to attend meetings of Cardiff Council’s Planning Committee as observers. Will provide timely information to a community council about any planning appeals in its area. Practical Support In order to be effective, elected members and officers must be well-trained and have the support they need to carry out thei...
