Adequate, relevant and not excessive Clause Samples

The 'Adequate, relevant and not excessive' clause sets a standard for the collection and use of information, requiring that only data necessary for a specific purpose is gathered and processed. In practice, this means organizations must assess the type and amount of data they collect, ensuring it directly relates to the intended use, such as collecting only contact details needed for customer service rather than unnecessary personal information. This clause helps protect individuals' privacy by preventing the over-collection of data and ensuring that organizations handle information responsibly and proportionately.
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Adequate, relevant and not excessive. Only information required for providing the services under the Lightbulb project should be obtained and/or processed. The minimum amount of information should be collected/processed at any given time, however further information can be collected or processed as and when it is identified as relevant to the service and of benefit to the customer. The Adult Social Care IAS system, or similar/equivalent replacement system, will be used for collecting, holding and processing personal information. The IAS system holds more information on the customer than is required for Lightbulb, however staff will be limited to the profile areas they are given. User controls for IAS will also be done via procedures and guidance, which clearly, and with no room for misunderstanding by Lightbulb Employees, states what levels of access is acceptable and access to Lightbulb relevant information only is permitted. Information Security and Acceptable Use Policies from the organisations signing up to this agreement will also clarify appropriate staff access to IAS, where external organisations will be given access. Lightbulb management in each Lightbulb hub or spoke will take responsibility for ensuring staff are made aware of these restrictions, procedures and policies. All personal information collected from Lightbulb customers or processed for the Lightbulb project will be double checked at the time of collection or point of processing by employees processing the personal information at that time. Personal information should be checked with customers at contact times to ensure details have not changed, and information is still correct. This should be reflected in organisational guidance for Lightbulb staff. The IAS system, which is Leicestershire County Councils Adults Social Care system, will be used to host information for Lightbulb, but will also contain Leicestershire County Councils adult social care information outside of the Lightbulb remit. This information will be kept accurate, and where possible, up to date, through Leicestershire County Council procedures and adherence to the Data Protection Act 1998 and won’t be a responsibility of Lightbulb. Partners to this agreement will keep and process personal information in line with their own retention and disposal policies, where information is collected, stored and processed outside of the IAS system. With regards to the IAS system, and information held within Leicestershire County Council’s social care department, Leiceste...
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Adequate, relevant and not excessive. Only collect and keep the information you require. It is not acceptable to collect information that you do not need. Do not collect information `just in case it might be useful one day` Have in place mechanisms for ensuring that information is accurate and up to date. Take care when inputting to ensure accuracy and have local procedures in place to manage requests for information to be amended. The legislation within the area you are working in, will often state how long documents should be kept. Information should be disposed of in accordance to your organisation\s disposal policy.
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Adequate, relevant and not excessive. Personal data shall be adequate, relevant and not excessive in relation to the purpose.
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