TO FILES Clause Samples
The "TO FILES" clause typically governs the handling, storage, and management of documents and records related to the agreement. In practice, this clause may specify which party is responsible for maintaining files, the format in which records must be kept, and the duration for which they should be retained. Its core function is to ensure that all relevant documentation is properly organized and accessible, thereby supporting compliance, facilitating audits, and resolving potential disputes by maintaining a clear record of the parties' actions and obligations.
TO FILES. Each employee shall have reasonable access to her file for the purpose of reviewing any evaluations or formal disciplinary notations contained therein in the presence of her Supervisor. Each employee shall be given a copy of her evaluation.
TO FILES. Each employee shall have access to his file for the pur- pose of reviewing any evaluations or formal disciplinary nota- tions contained therein in the presence of his supervisor. A copy of the evaluation will be provided to the employee at his request.
TO FILES. Each employee shall make an appointment to access personnel file for the purposes of reviewing any performance appraisal evaluations or formal disciplinary notationscontained therein, in the presence of the Manager of Human Resource Services or designate. An employee has the right to request copies of any performance appraisal evaluations in this file.
TO FILES. (The following clauses will appear in all collective agreements replacing any provisions related to Letters of Reprimand and Access to Files that existed in the Hospital's expiring collective agreement:) Any letter of reprimand or suspension will be removed from the record of an employee eighteen (18) months following the receipt by the employee of such letter or suspension provided that the employee's record has been discipline free for such eighteen (18) month period. Each employee shall have reasonable access to his file for the purposes of reviewing any evaluations or formal disciplinary notations contained therein in the presence of the Employer. A copy of the evaluation will be provided to the employee at his request. (The following clause will appear in agreements replacing any to Probationary Period that in the Hospital's Newly hired employees shall be considered to be on probation for a period of sixty (60) tours worked from date of last hire (450 hours of work for employees whose regular hours of work are other than the standard work day). If retained after the probationary period, the employee shall be credited with seniority from date of last hire. With the written consent of the Hospital, the probationary employee and the President of the Local Union or his designate, such probationary period may be extended. It is understood and agreed that any extension to the probationary period will not exceed an additional sixty (60) tours (450 hours of work for employees whose regular hours of work are other than the standard work day) worked or such lesser period as may be agreed by the parties. The release of a probationary employee shall not be the subject of a grievance or arbitration. (The following clause appear all collective agreements any provision related to Seniority Lists that existed in the expiring collective agreement:) A seniority list will be maintained for each department. The Hospital shall post such and provide the Union with a copy, indicating bargaining unit seniority, twice per year. (The following will appear in all collective agreements replacing any provision related to the manner of expressing Part-time Seniority that existed in the Hospital's expiring collective agreement:)
TO FILES. Each employee upon request, shall have access to his/her file for the purpose of reviewing any evaluations or formal disciplinary notations contained therein in the presence of his/her supervisor and the union ▇▇▇▇▇▇▇ if he/she so requests. Each employee upon request, shall be given a copy of his/her evaluation. Any letter of reprimand or suspension will be removed from the record of an employee twenty-four months following the receipt by the employee of such letter or suspension provided that the employee's record has been discipline free for such twenty-four month period.