Grievance Files Clause Samples
The 'Grievance Files' clause establishes the procedures and requirements for maintaining records related to complaints or disputes within an organization or between contractual parties. Typically, this clause outlines what types of documents must be retained, the duration for which they should be kept, and who is responsible for their safekeeping. For example, it may require that all correspondence, investigation notes, and resolutions pertaining to a grievance be securely stored for a specified period. The core function of this clause is to ensure that there is a clear and accessible record of grievances, which supports transparency, accountability, and the ability to review or audit the handling of disputes if necessary.
Grievance Files. Written grievances and responses will be maintained separately from the employee’s personnel file.
Grievance Files. The District's records dealing with the filing and processing of a grievance shall be maintained separately from the grievant's personnel file and the name of the grievant struck from uses of the materials/records.
Grievance Files. The District's Office of Labor Relations shall maintain a file of all grievance records and communications separate from the personnel files of the grievant(s), and grievance documents and decisions shall not be included in the personnel file unless it is reasonably necessary or appropriate to do so. Grievance documents, including arbitration awards, shall never be placed in an employee's examination folder except that any evaluation which is sustained through the grievance procedure may be placed in the employee's examination folder.
Grievance Files. All documents, communications, and records dealing with the processing of a Grievance shall be confidential and filed separately from the personnel files of the participants.
Grievance Files. Grievance files shall be maintained separately from official personnel files.
Grievance Files. Written grievances and responses will be maintained separately from the personnel files of the employees. Should the Employer determine that the separately maintained grievance file is responsive to a request pursuant to RCW 42.56, it will provide a minimum of ten (10) days notice to the Union and the grievant prior to release.
Grievance Files. All documents, communications, and records dealing with the processing of a grievance will be filed separately in a grievance file of the participants.
Grievance Files. All documents, communications, and records dealing with the processing of a grievance shall be filed separately from the personnel files of the participants.
Grievance Files. Records involving the processing of an employee’s grievance such as the grievance form, step appeals and responses, and settlement documents will be kept in a file separate from the employee’s personnel file.
Grievance Files. A separate file for processed grievance(s) shall be kept apart from the employee's official personnel file. No reports on grievance(s) shall be added to the employee's official personnel file.