Secure Storage and Facility Standards. The vendor’s storage facilities shall provide a level of protection consistent with industry standards must meet all applicable and current requirements of the National Fire Protection Association. The storage facility or facilities must be properly shelved, fully secured, and equipped with motion, smoke and heat detectors/alarms to prevent loss from theft and fire. The Court requires that the facility or facilities be constructed and equipped with fire safety systems as required by the International Fire Code and other applicable codes. The records storage facility Storage facilities cannot house any hazardous material. Storage facilities cannot be located within a flood area or risk exposure from external hazards. The vendor’s storage facility shall be solidly constructed with secure loading and unloading areas. Floors shall support at least 300 pounds per square foot, and shall be at or above ground level to assure dry storage. Walls surrounding the record storage area shall be four-hour fire resistant. Roof shall be of non-combustible construction and leak proof. Appropriate redundant systems must ensure continuous operation. Vendor shall provide proof of semi-annual treatment and/or inspection for rodent and insect protection. The vendor is responsible for all the contents stored in any of its storage facilities. The vendor must provide a written disaster and recovery plan for any catastrophic occurrences including but not limited to earthquake, flood, fire, etc. The vendor is responsible for recovery from any catastrophic occurrences, including but not limited to fire, damage or theft, as well as any associated costs. The vendor must carry the appropriate insurance and provide proof thereof. Storage facilities must be equipped with an intrusion alarm system that is monitored 24-hours per day, including weekends and holidays. The vendor must provide adequate storage capacity to meet both the current and future needs of the Court.
Secure Storage and Facility Standards. Contractor’s storage facilities shall provide a level of protection consistent with industry standards. Contractor’s storage facility shall be solidly constructed with secure loading and unloading areas. Floors shall support at least 300 pounds per square foot, and shall be at or above ground level to assure dry storage. The records storage facility must meet all applicable and current requirements of the National Fire Protection Association. Contractor shall provide an environmentally controlled vault storage area (at minimum, an average office environment temperature and humidity) for the storage of microfilm, and recorded tapes (i.e. data, audio, video, etc.). The climate control equipment shall not be turned off or thermostat setting adjusted during nights, weekends and holidays. Storage facilities cannot house any hazardous material. Storage facilities cannot be located within a flood area or risk exposure from external hazards. Contractor is responsible for security of all storage facilities. Storage facilities must be equipped with an intrusion alarm system that is monitored 24-hours per day, including weekends and holidays. Contractor must provide adequate storage capacity to meet both the current and future needs of the City of El Paso. Contractor is responsible for all the contents stored in any of its storage facilities. Contractor must have and provide the City with a written disaster and recovery plan for any catastrophic occurrences including, but not limited to, earthquake, flood, fire, etc.
