EMPLOYEE INCIDENT REPORT. Any documentation concerning the conduct of an employee that is not recorded on a Personnel Action shall be recorded on the Employee Incident Report form. Employee Incident Reports are divided into five areas: education, commendation, inquiry, warning and complaint. The reports can have the following dispositions: exonerated or sustained. This form is to be used for minor infractions and also to commend performance or behavior that is above standard. When an Employee Incident Report is completed, it shall be kept in a file at the Police Department, but not forwarded to or kept at the City Human Resources Department. Those Employee Incident Reports which deal with education, warning, or commendation will be kept in the employee's personnel file in the Support Division. All other Employee Incident Reports will be kept in a file in the Department Head's Office. Employee Incident Reports received during a rating period may be used by the employee's supervisor as a source of information for the evaluation. Employee Incident Reports can be used for the promotional process and for the selection process for specialized openings. The Department may purge any educational Employee Incident Reports after six months and other Employee Incident Reports after one year. An employee may request in writing that an Employee Incident Report more than six months or one year old be purged according to type as listed above. Employee Incident Reports may be retained for more than one year when the Employee Incident Report constitutes a step in a progressive disciplinary process which has led to a Personnel Action, in which case the Employee Incident Report may be purged at the same time and in the same manner as the Personnel Action itself. Any Employee Incident Report which remains in the personnel file after the time it was eligible to be purged shall not be used for any purpose. All Employee Incident Reports which are purged will be maintained in a confidential file. The information maintained in such a file shall not be used to evaluate disciplinary action or be considered for eligibility for promotions, special positions or training opportunities, but may be used for the purpose of responding to appropriate record requests. Any materials removed from a Police Department file, which are required to be maintained by the records retention requirements established by the Nebraska Secretary of State shall also be maintained in said confidential file.
EMPLOYEE INCIDENT REPORT. Any documentation concerning the conduct of an employee that is not recorded on a Personnel Action shall be recorded on the Employee Incident Report form. Employee Incident Reports are divided into five areas: education, commendation, inquiry, warning and complaint. The reports can have the following dispositions: unfounded, exonerated, sustained, sustained on policy or not sustained. This form is to be used for minor infractions and also to commend performance or behavior that is above standard. When an Employee Incident Report is completed, it shall be kept in a file at the Police Department, but not forwarded to or kept at the City Personnel Department. Those Employee Incident Reports which deal with education, warning, or commendation will be kept in the employee's personnel file in the Support Division. All other Employee Incident Reports will be kept in a file in the Department Head's Office. Employee Incident Reports, except not sustained, received during a rating period may be used by the employee's supervisor as a source of information for the evaluation. Employee Incident Reports can be used for the promotional process and for the selection process for specialized openings. Employee Incident Reports that have a disposition of education or warning may be appealed to the Department Head for his review. The following steps are the appeal process:
