Contract Administration, Invoicing, and Progress Reports. 1. Prepare and submit monthly invoices. Each invoice will include the date period covered by the invoice, the number of hours worked during the billing period with billing rates shown, expenses and associated markups, the total cost for labor and expenses, subconsultant fees including markups, and a total amount summarizing labor, expenses, and subconsultant fees.
Contract Administration, Invoicing, and Progress Reports. Prepare and submit monthly invoices. Each invoice will include the date period covered by invoice, number of hours worked with billing rates shown, expenses and associated markups, total cost for labor and expenses, subconsultant fees including markups, and a total amount summarizing labor, expenses, and subconsultant fees. • Prepare a brief Project Status Report to accompany the monthly invoices. The Project Status Report will include the date period covered by the report, a brief summary of work 2/24/2021 Xxxxxxxx Xxxxx & Associates, Inc. S:\Docs\Royal City\6097-21 Water System Plan\Agreement\Attachment 1 - Scope of Work.docx Page 1 of 5 performed, a notice to the City raising any issues or concerns that could require a contract amendment/supplement, a brief summary of completed and/or upcoming project milestones, and any action items needed from the City for project delivery. The Consultant shall monitor the status of the budget and take actions to correct undesirable trends involving the City if the scope is impacted. • Project Management. General coordination with the City, subconsultants, other consultants, and stakeholders as well as ongoing monitoring of tasks and resources. • Maintain all contract-required documentation. Provide copies of project files and records to the City for audits and public information requests. All final documents shall be provided in electronic format as requested. Deliverables □ Monthly Invoices and Project Status Reports □ Project Design Schedule □ Project Documentation
Contract Administration, Invoicing, and Progress Reports. Prepare and submit monthly invoices. Each invoice will include: date period covered by invoice, number of hours worked during the billing period with billing rates shown; expenses and associated mark-ups; total cost for labor and expenses for the billing period; subconsultants fees including markups for the billing period; and a total amount summarizing labor, expenses, and subconsultant fees. • Prepare a Contract Summary Report to accompany the monthly invoices. The Contract Summary Report will list each invoice as well as current invoice with an itemized summary of invoice numbers, dates, and amounts billed for labor, expenses, and subconsultants as well as total amounts for each invoice. The Contract Summary Report will also list the total amount billed to date, total amount remaining under contract, and contract expiration date. • Maintain required contract documentation. Provide copies of project files and records to the CITY for audits and public information requests. Final documents shall be provided in electronic format as requested. Deliverables • Monthly invoices, Contract Summary Reports, and Project Status Reports. • Project Documentation, upon request
