Scope of duties of the temporary personnel. No. Scope of duties Tasks 1 Organisation of EU coordination meetings: Preparation of EU coordination meetings, including contributing to the elaboration of EU positions in the area of cooperation with the UN, IAEA, CTBTO, OSCE and other Vienna-based international organisations, depending on the scope of work 2 Research and analysis: Research of background information and analysis, as well as contribution on the elaboration of political strategies and participation in consultations in the area of responsibility 3 Reporting: Drafting of briefings and preparation of information sheets for the EEAS, the Commission, and the EU Member States, as appropriate 4 Cooperation: Collaboration with the Vienna-based international organisations such as the UN, the IAEA, the CTBTO, the OSCE in accordance with the area of responsibility, including EU-financed programmes 5 Public Relations (if the area of responsibility includes also tasks in public relations) Drafting of press statements and handling the Delegation's Twitter-Accounts
Scope of duties of the temporary personnel. No. Scope of duties Tasks 1 Official correspondence: Drafting and editing of official correspondence (letters, notes, verbal notes, invitations, etc.) to diplomatic missions, international organisations, EU institutions, Austrian ministries and authorities, companies, and contractual partners 2 Logistics und Administration17: a. Preparation of and support services to conferences, functions and meetings with representatives of diplomatic missions, (high- level) Officials from international organisations, EU institutions and Austrian ministries and authorities b. Preparation of and support services to protocollary and social functions, gatherings, meetings, and other events, including preparation of tenders, where necessary c. Preparation of meeting rooms, reception and registration of visitors d. Preparation and settlement of missions of the Delegation staff e. Management and maintenance of immovable and movable Delegation property f. Accounting in compliance with the European Union's Financial Regulation, the Rules of Application and internal instructions, including 17 Die in den Buchstaben a – i angeführten Tätigkeiten sind fakultativ und xxxxxx, xx nach Einsatzgebiet der Interimskraft, im Detail festgelegt. processing of incoming invoices and payment requests and orders g. Preparation of requests for the reimbursement of VAT h. Management of the Delegation calendars and those of the Delegation management i. Provision of support services to visitors coming from EU institutions 3 Reception and telephone operator: a. Reception and registration of and provision of assistance to visitors b. Telephone operator tasks and forwarding / connecting telephone calls 4 Cooperation: a. Supporting Delegation staff in their work and cooperation with diplomatic missions, international organisations, EU institutions, Austrian ministries and authorities, companies and contractual partners b. Supporting Delegation staff in internally coordinating cross-cutting matters
Scope of duties of the temporary personnel. No. Scope of work Tasks 1 Transportation and driving tasks: a. Transport of diplomatic personnel, including high-level VIPs, mainly in Vienna and surrounding areas b. Transport of documents and goods 2 Maintenance of the car pool: a. Frequent cleaning of the Delegation vehicles (inside and outside) b. Arranging appointments for maintenance c. Preservation of the operational availability of the Delegation vehicles 3 Administrative und operational maintenance of technical equipment and appliances, logistics and resources of the Delegaiton: a. Management and maintenance of the IT infrastructure b. Management and maintenance of Delegation offices, facilities, furniture and all equipment c. Handling of the incoming and outgoing post, as appropriate d. Transmission of official documents and goods e. Registration of visitors f. Distribution of office stationary g. Preparation of meeting rooms for conferences and meetings h. Support services to events, including working as a waiter, when required 4 Technical tasks: a. Conduct of minor repairs on furniture, electrical installations and fittings b. Conduct of minor repairs on technical office equipment such as MFPs, copy machines, computers, etc.
