Office Security. The Administration shall implement procedures and regulations to safeguard the security of each faculty member’s office and files. The faculty member shall have sole access to his desk and office files, but the College locksmith may maintain duplicate keys for replacement and emergency purposes. However, if the faculty member's office is entered for non-emergency purposes, the faculty member shall be notified.
Office Security. The institution will furnish the faculty unit member a lockable desk or a lockable file. The administration will provide faculty unit members with access to secure physical or virtual repositories for student records, research data or similar records for which they responsible under law, regulation or policy. If an office is assigned to a faculty unit member, the institution will provide security for each faculty unit member's office by means of a lockable door. The lockable furniture and office space are provided to permit faculty unit members to control access to confidential student records, course materials and research documents, materials, specimens or equipment by unauthorized students and others who have no authority to access the locked areas. Ordinarily, administrators will have access to a faculty unit member's office spaces or locked furniture only with the authorization of the faculty unit member. In exceptional circumstances, when the faculty unit member is unavailable and is not expected to return in time to provide necessary assistance or cannot be reached to provide authorization, an administrator may enter the space for some routine administrative purpose, for instance, to obtain a file that would be provided as a matter of course. Administrators may also enter without notice when there are reasonable grounds for suspecting that the entry will turn up evidence that the faculty unit member is guilty of work-related misconduct.
Office Security. The parties agree that faculty offices are assigned to the faculty member by the College, and the College recognizes that a certain level of privacy accompanies this arrangement. Therefore, another College staff member will not enter a faculty member's office without permission from, or prior arrangement with, the faculty member unless there is an emergency or compelling reason to do so. The College will continue to provide security personnel for protection of College facilities. Access to faculty members’ desks, office files, computer files, voice-mail files, and e-mail files shall be only with the authorization of the appropriate faculty members, barring unusual and extenuating circumstances. The parties agree that alleged misconduct on the part of a faculty member constitutes an unusual circumstance or compelling reason that may require the College to authorize personnel other than the faculty member to access such faculty member’s office, desk or files. Information obtained from voice-mail, e-mail or computer files in the course of college-wide network maintenance shall be treated as confidential.
Office Security. The College shall safeguard the security of College property including offices, equipment and files.
Office Security. Upon request to the MLA, an on-site assessment must be completed by a qualified authority with a view to increase security measures to ensure the safety of Employees. Such security measures may include but are not limited to panic buttons, safety training, entry buzzers, etc.
Office Security. The Agency, in coordination with the General Services Administration or other federal agencies as appropriate, shall use its best efforts to ensure that each Agency office is in a building with security facilities that meet or exceed applicable federal government-wide standards. Employees shall access the buildings in accordance with Departmental Regulations in effect at the time.
