Placement of Material in File Sample Clauses
The "Placement of Material in File" clause defines the rules and procedures for adding documents, correspondence, or other materials to an official file or record. Typically, this clause specifies who is authorized to place materials in the file, what types of materials are appropriate, and the process for ensuring that all relevant information is properly documented. For example, it may require that all communications related to a contract or case be included in the file for transparency and future reference. The core function of this clause is to maintain a complete and accurate record, which helps ensure accountability and facilitates efficient review or audit of the file's contents.
Placement of Material in File. Any evaluative or disciplinary material placed in the file shall be signed and dated by the administrator, and acknowledged by the employee, with a copy of such material to be given to the employee.
Placement of Material in File. Any material placed in the file shall be signed and dated, and a copy shall be given to the employee. Upon request, the employee shall acknowledge the receipt of such copy.
Placement of Material in File. Any evaluative or disciplinary material placed in the file shall be signed and dated by the Director of Transportation and acknowledged by the employee, with a copy of such material to be given to the employee.
Placement of Material in File. When a principal or other administrator finds it necessary to make a notation in a member's file which reflects upon the member’s conduct, service, character, or personality, he shall afford the member the right to read such notation. The member shall acknowledge that he has read such notation by affixing his signature on the actual document filed, with the understanding that such signature does not indicate his agreement with its contents. The member shall also have the right to refute such notation and his answer shall be attached to the file copy.
Placement of Material in File. Any material evaluative in nature, whether laudatory or critical, as well as any disciplinary material placed in an employee's file shall be signed and dated. A copy shall be given to the employee within five (5) working days.
Placement of Material in File. Employees will be provided with copies of any evaluative or disciplinary item or letter of complaint added to their files. Each employee shall have the opportunity to respond in writing to any item in his/her file and shall have the response attached thereto.
Placement of Material in File. The person or persons who draft and/or place evaluations in a unit member's personnel file shall sign the evaluation and signify the date on which all such material was drafted and placed in the file. Job performance documentation unrelated to employment with the District shall not be placed in the personnel file.
Placement of Material in File. At the request of the employee, all letters and materials of commendation shall, subject to Section 2 of this article, become a part of the employee's personnel file and the employee shall be furnished a copy of all such material at the time it is placed in the personnel file.
Placement of Material in File. Every evaluation of a teacher shall be included in the teacher’s personnel file. Any evaluation or disciplinary material placed in the file shall be signed and dated, and a copy shall be given to the teacher or placed in the teacher’s mailbox before it is inserted in the personnel file. During the summer, no document of a derogatory nature shall be placed in a teacher’s personnel file until a copy of the material is first sent to the teacher involved with acknowledgement of receipt by said teacher.
Placement of Material in File. Any document other than discipline or discharge that reflects negatively upon an employee shall require the signature of the supervisor and the employee before the document is placed into the file. An employee shall be provided at least twenty (20) working days to sign a document or respond in writing. If a written response is given it goes in the file with the original document. It there is no response or signature within twenty (20) working days a shop ▇▇▇▇▇▇▇ shall be a witness that the employee has seen the document.