Procedures for Scheduling, Approving and Monitoring Time Sample Clauses

Procedures for Scheduling, Approving and Monitoring Time. Off to Conduct Union Business. Union business, other than that specifically mentioned in this Article 6, shall not be conducted on City time. No Union matter of an internal nature shall be conducted during duty hours or overtime work. Only the Chief Xxxxxxx may respond to matters involving extreme emergencies affecting the health or safety of a bargaining unit employee. Union business which is specifically permitted by this Article 6 to be conducted on City time by the Union's representatives as defined in this Article 6 shall be scheduled to minimize interference with the work assignment of the Xxxxxxx, Chief Xxxxxxx and/or employee being assisted. This will be accomplished by requiring a Union representative to complete a Request for Leave for Union Business Form (see Appendix D) before attending to Union business on City time (regardless of whether attending to the Union business requires the Union representative to leave his/her work location). Responding to short telephone inquiries or in-person conversations initiated by others shall be the only exception to the prior approval requirement (although such time shall be reported in the aggregate at the end of the day on a Request for Leave for Union Business Form). This form shall specify the Union activities which are within the particular Union representative's jurisdiction with which to deal (as specifically provided in this Article 6). The form shall be submitted as far in advance as possible to the Union representative's designated management representative for approval before attending to Union business. In addition, the Union representative shall contact the designated management representative of the employee seeking assistance to schedule an appropriate time to discuss Union business, with due regard to the demands of the workplace if such assistance is provided during the duty hours of the employee involved. In the event of a bona fide emergency where it is impracticable for the Union representative to submit the Request for Leave for Union Business Form in advance, such form shall be completed and submitted immediately after attending to such emergency situation, with an explanation of the emergency circumstances involved and the time spent attending to them. Union business leave shall be submitted to payroll as is the case with any other leave form, and shall be tracked in the payroll accounting system like any other leave of absence. The Union President and the City’s Chief Negotiator or de...
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