Finalization and Conference Room Checkpoints. The purpose of the Finalization Workshop for each grouping is to work down the open configuration gaps (the Gap Analysis Punch List ‐ those items remaining after the Gap Analysis workshops), driving closure of the Gap Analysis activity for each group. The Finalization Workshops are time‐boxed (as defined in the Project Schedule) and require dedicated time from the Health District and Accela project teams to rapidly close the open gaps for each grouping. New items identified during the Finalization Workshop outside of the Punch List must be completed within the established time box for the Finalization Workshop. If the new item cannot be completed within the established time box, the Change Control process is triggered. When the Gap Analysis Punch List is resolved, the Health District Responsible Expert will sign the Deliverable Acceptance Document, documenting finalization of the solution configuration. To promote information sharing outside of the day‐to‐day project team following the Finalization Workshop, the Health District’s Responsible Expert will demonstrate the work‐in‐ progress software to key stakeholders during a Conference Room Checkpoint. The demonstration will cover 1‐3 application types that demonstrates the solution from end‐to‐end. Finalization Workshop expectations: Accela will run a Configuration Report from the Civic Platform showing the details of the record’s tailored configuration. The Health District team will review, test and confirm the tailored solution, enabling the teams to move to the next scheduled project activity. Solution changes (requests for configuration or customization outside the available solution tailoring framework) are deferred for review as per the Change Control process defined in the Project Management Plan. Conference Room Checkpoint expectations: Accela will collaborate with the Health District users to select scenarios that should be demonstrated to peers and executive sponsors in a Conference Room Checkpoint meeting. Health District staff will lead a Conference Room Checkpoint meeting to demonstrate the completed solution configuration to peers and executive sponsors. Once the Conference Room Checkpoint is conducted and confirmed, the teams will move to the next scheduled project activity. Output: Finalized tailored solution ready for Develop stage Accela Responsibilities: Close out agreed upon action items from the Punch List to support the Finalization Workshop Assist the Health District’s Responsible ...
