Refine. The Refine stage begins the knowledge transfer of the Accela Civic Platform and adoption of the new system. This stage is where tailoring of the Civic Applications for the Health District is performed, as well as the configuration of the custom processes. Accela starts this stage with training the Health District’s core team on the subscribed Accela solution, then conducts Tailoring Workshop readiness sessions. Following these sessions, the Tailoring Workshops begin, using the Accela Civic Application non‐production system real‐time review of the provisioned Solution Inventory, reviewing each Solution Group incrementally. During the workshops, Accela will demonstrate the Civic Application solution components that pertain to the Health District’s application/record type(s), identify areas available for tailoring based on Appendix A, and make real‐time tailoring updates as appropriate. As the Tailoring Workshops continue for additional application/record types, the Accela team will evaluate points of integration and collaborate with the Health District on the concept design for these integration points. During the Refine stage, the Accela team will also orient the Health District to the legacy data conversion tool, Accela schema, and associated activities. Upon accepting the configuration of each grouping, the Health District and Accela team will conduct a Conference Room Checkpoint where District stakeholders will be invited to an overview of the system at this point in the project.
Refine. During this phase, we will present the recommended conceptual plan and specific site improvements. Similar to previous efforts, we will present the recommended master plan through a live webinar and polling along with a video presentation of the webinar and interactive video survey. In the event a public meeting is feasible, an open house will be conducted to allow the community to stop by when it works with their schedule and provide feedback via comment cards. A brief presentation will be provided. Information that will be presented includes the following: • Project Overview • Existing Conditions: Analysis of existing conditions, land use and property ownership, plans, studies, etc. • Summary of Public Outreach Process and Community Input • Preferred Conceptual Plan • Imagery to support proposed improvements • Three dimensional renderings depicting key park improvements Council and Commission Meetings Board Meetings In addition to stakeholder and public meetings, we will provide materials to and present to City and County Boards and Commissions at key points in the process to receive feedback and ultimately approval of the Master Plan. We anticipate meetings/presentations to occur at the following milestones. • Informational meeting early in the process to introduce the design team, review the process and gather initial thoughts. • Meeting to summarize the public outreach, the preferred alternative and review the Administrative Draft Master Plan. • Final adoption of the Master Plan. We anticipate presenting or attending the following meetings: • Two meetings/presentations to City Council • One meeting/presentation to City Planning Commission • One meeting/presentation to the City Parks and Recreation Commission Deliverables
