File Security. All files held by a Contractor in a respective office must be in fire proof cabinets and/or the office must have a fire suppression system in place. The files must be able to be secured from the general public either by containing locking mechanisms with keys provided to only Key Persons or located in a locked room. All files must be labeled CONFIDENTIAL.
File Security. BOLC shall utilize security procedures, similar to those applicable to BOLC’ own data, to ensure that access to Business Records in the possession of BOLC is available only to NUVOLA and necessary BOLC support personnel.
File Security. Employee files will be maintained in a secure place. The Superintendent shall provide prior notice to an employee whose personnel file is to be inspected by a member of the public other than the employee or the employee's designee or the administrator(s), and shall provide an opportunity to the employee to be present when the file is to be inspected by a member of the public. Such member of the public who inspected the record or obtained a copy of any portion of it shall acknowledge same in writing which shall be filed in the personnel file of the employee.
File Security. Client acknowledges that it is technically possible for third parties to monitor data traffic over the air via the Communication Networks. If Client desires to secure its transmissions, Client will be solely responsible for providing encryption and security for its data.
File Security. 11.1 (a) Planet Payment acknowledges that Acquirer is required to comply with various information security standards and other statutory, legal and regulatory requirements as well as their respective internal information security programs for information protection. If applicable, Planet Payment shall make reasonable efforts to assist Acquirer to so comply. Planet Payment shall at all times comply with the requirements of the applicable Account Security System and Acquirer acknowledges that such compliance by Planet Payment is the sole information security standard required of Planet Payment hereunder.
File Security. AURUM (i) will provide reasonable security provisions to ensure that third parties do not have access to the Customer data bases, files and other information provided by Customer to AURUM for use with Premierecorp Cash Management. AURUM reserves the right to issue and change regulations and procedures from time to time.
File Security. Supplier will provide reasonable protection for Customer's computer-stored files and programs from unauthorized access by third parties. Supplier shall be responsible for no less than the security procedures set forth in Supplier's security manuals or comparable documents in existence at the time of the applicable Category Agreements and their Transaction Agreements, and which are incorporated by reference herein. Customer shall have the unconditional right to make security inspections of Supplier's organization at any time without notice to Supplier. If Customer requests additional security provisions, Supplier shall not unreasonably delay or refuse to institute same.
File Security. JXX acknowledges that all data files provided by Client are the property of Client and that JHA’s use thereof or access thereto does not create in JXX any right, title or interest therein, except as provided for hereunder. JXX will implement reasonable security precautions and take appropriate actions with respect to the Client data files so as to enable JXX to satisfy its obligations under this Agreement and to prevent the loss, alteration or unauthorized access of Client data files.
File Security. VITI will provide security and back-up and recovery services as specified in Article 12 to protect TSI's data. VITI reserves the right to issue and change security regulations and procedures as needed. VITI shall not be required to reconstruct any files, data, or programs that may, for any reason, have to be re-entered into the system, unless reconstruction is required due to a negligent act or omission on the part of VITI.
File Security. No files are to be removed from the office, including any other client property i.e. file correspondence, contents of the file. In the event that a file has to be taken out of the office, there must be a mutual written agreement with the owner of Playfair Visa and Migration Services, who will sign the File Removal notice to authorise its removal from the office. Any file authorised to be removed from the office, must be returned by the scheduled date to the owner of Playfair Visa and Migration Services, who will sign the File Removal book to indicate its return. No computer files and/or templates to be removed from the computer system without authorisation from the owner of Playfair Visa and Migration Services. File & Case management All employees of Playfair are expected to follow protocols for registering; managing and closing files. Case management and submission writing must be done as instructed. Credit Card Authorisation AMEX Credit cards are held by Xxxxx Xxxxxxxx and Xxxxxx Xxx All other staff members must obtain authorisation from Xxxxx Xxxxxxxx or Xxxxxx Xxx to use the American Express Credit Card for lodgement fees. Credit card use is not to be authorised, in Xxxxx or Xxxxxx’x absence, by any other Agent who has access to a credit card, without authorisation, in writing, from Xxxxx Xxxxxxxx or Xxxxxx Xxx. Processing client payments Processing of client payments to MYOB is undertaken by Xxxxxxxx Xxxxxxx and Xxx Xx. Cheques that are forwarded by post or cash taken from clients attending the office should be immediately directed to them for immediate processing. Depositing money to the bank in the primary and Client accounts are the responsibility of the Receptionist/Secretary. Immediately on receipt and prior to banking cheques and/or cash, details of the payment must be provided to Xxxxxx/Xxxxxxxx. They will provide you with the Invoice Number to include with the relevant bank book entry. This is necessary to ensure payments are accurately tracked and recorded in the system. Communication with clients All communication with clients must be undertaken using the property of Playfair (i.e. company phone; fax; email; postal address). The use of private details (i.e. home or other email not hosted by Playfair, home address, home telephone/fax and private mobile phone) is not permitted for the purpose of communicating with clients. All written correspondence (and where possible communication) with clients must be undertaken in the second rather than fi...
