Hospitality Suites. Only confirmed exhibitors and Annual Meeting Patrons are eligible to reserve hotel suites in the Marriott Marquis for hospitality purposes. The Exhibitor shall not reserve hospitality suites directly with the hotel. The Exhibitor must make reservations for any hospitality suites via TRB’s Housing Bureau. The Housing Bureau will send confirmations and will include the tentative suite number. The suite number is based upon availability at the time of check-in and is subject to change. Suites may not be open prior to 6:00 AM or after 10:00 PM each day. In addition, suites are limited to no more than 20 people during the hours of 8:00 AM to 5:30 PM on Monday through Wednesday. Once the suite is reserved, the Exhibitor must make arrangements directly with the hotel for food and beverage service. The Hotel will contact the Exhibitor in early December to confirm logistical arrangements. Also, at that time, we recommend that you ask the hotel to include the name of your function and suite number on the hotel’s “reader board.” The Exhibitor shall not place signs anywhere in in the hotel, except they may place one sign immediately outside their hospitality suite in accordance with the Hotel’s rules. The Exhibitor is not permitted to display equipment or products or to conduct product demonstrations in suites or guest rooms during the TRB Annual Meeting. The Exhibitor can request Hospitality Suites via the online Exhibitor Portal, which will open by August, 2021.
Hospitality Suites. Any hospitality suites must be pre-approved by THCA. Hospitality suites are available only to registered THCA Provider Members, associate business members, THCA officers, and approved THCA consultants. Any attempt to open a hospitality suite in violation of the foregoing will result in the immediate closure of the suite.
Hospitality Suites. Only those companies with contracted space in the Exhibition and event sponsors may use a suite or function-space for hospitality purposes. All requests must be directed to AAPACN for approval and assignment. Hospitality suites may not be open during official program hours. “In Conjunction With” meetings. All meetings, events, functions and/or activities held in conjunction with the AAPACN Conference and Engagement Solution Provider Events by Solution Provider companies and related organizations, whether at the Westgate Las Vegas Resort & Casino or at outside venues must be approved by AAPACN. To receive approval, please contact Xxxxxxx Xxxxx, xxxxxx@XXXXXX.xxx. “In Conjunction With” events are functions that include the AAPACN attendees but are not planned by or sponsored by AAPACN. They include but are not limited to the following: Social Events Focus Groups Investigator’s Meetings Hospitality Type Meetings and Events User Groups University Alumni Events Staff Meetings Functions involving attendees may not be held during any time that conflicts with official AAPACN programming, exhibits or events. Events where attendees are invited may be held ONLY during the following times: Monday, April 11, 2022 3 pm – midnight Tuesday, April 12, 2022: 7:30 pm – midnight Wednesday April 13, 2022: 6:30pm - midnight Thursday, April 14, 2022: 1 pm - midnight Any violation of this “In Conjunction With” clause shall subject the exhibiting company or related organization to lose conference participation privileges for two consecutive years.
Hospitality Suites. All food and beverage sales in the Executive/Hospitality Suites will be covered by this Agreement. • The administrative portion of the gratuity is 4.5/18 (25%) • The Employer will show a breakdown of the Administrative and Services charges on the on-line suite menu. • The staff gratuity portion is 13.5/18 (75%), which will be divided as follows: seventy-five percent (75%) of the remaining gratuity will go to the Suite Attendant and twenty-five percent (25%) will go to the Suite Runner(s) working that particular event on the basis of hours worked. • Staff gratuities are paid on a bi-weekly basis and are subject to deductions at source. For any reservations in the Executive/Hospitality Suites involving CSE corporate partners, or house accounts, gratuities will be calculated at eighteen percent (18%) of the retail value, before taxes. Club gratuities are declared to Canada Revenue Agency (CRA) by the staff independently and are not subject to deductions at source. In each quarter, the Employee will allow a Union Staff Representative to review, in person, the calculations of gratuities for up to ten percent (10%) of the total number of events in that quarter.
Hospitality Suites. Hospitality suites must be reserved through and may only be open during hours specified by Symexco. Client shall not independently reserve space at the location of the event for the purpose of holding a hospitality suite, seminar or any other related function that promotes its company or product without consent from Sy mexco. Failure to comply may result in Client not being allowed to exhibit. Any costs associated with Client’s hospitality suite are the responsibility of Client.
Hospitality Suites. Resort requires all groups hosting hospitality suites in sleeping rooms, inclusive of reception or meals, be pre-arranged with a Conference Services Manager. A minimum $250 cleaning fee will be assessed in addition to the negotiated rate for all hospitality suites. Should Group require food, beverage, additional tables and chairs, etc., appropriate fees will apply. Upon failure to pre-arrange hospitality suite, a minimum $350 cleaning fee per hospitality suite plus premium fees for additional items (tables, chairs, etc.) will apply.
