VETTING PROCESS Sample Clauses
The Vetting Process clause outlines the procedures and criteria for evaluating and approving individuals, entities, or materials before they are engaged or utilized in a contractual relationship. Typically, this clause specifies the steps required for background checks, compliance reviews, or quality assessments, and may detail the documentation or information that must be provided for review. Its core practical function is to ensure that all parties or items involved meet predetermined standards, thereby reducing risk and ensuring that only qualified or compliant participants are involved in the agreement.
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VETTING PROCESS. Vetting is performed by the Tesoro Vetting group utilizing a dedicated vetting program designed and maintained by Marine Information Systems. The program is called Tesoro Assessment & Ship Clearance (TASC), and it is internet based and provides a central process and record of all vetting activity. TASC includes direct links with Lloyd’s List Intelligence and ▇▇▇.▇▇▇ as well as links with SIRE, USCG PSIX, Equasis, Paris MOU, Tokyo MOU, Indian Ocean MOU and other sites that may be useful in the vetting process. TASC also includes a Terminal/Superintendent feedback capability which is an important element of the vetting process. Vetting requests must be submitted in TASC by Tesoro personnel. When a vessel is submitted for a vetting clearance the owner or operator must provide or update the following to the Terminal scheduler (as indicated in Annex B) with carbon copy to ▇▇▇▇▇▇▇@▇▇▇▇▇▇▇.▇▇▇ : • Tesoro Petroleum Tanker Questionnaire, Barge Questionnaire, Tug Questionnaire as applicable using the Q88 website ▇▇▇▇://▇▇▇.▇▇▇/tesoro.aspx. The SIRE VPQ can be imported to Q88 and this auto-populates most of the Tesoro specific questionnaire. There are a few Tesoro specific fields that will need to be completed before saving/sending to Tesoro. When the Tesoro Questionnaire is saved/sent from Q88 the data auto-populates TASC. • Crew Matrix current for the date of the clearance request must be sent or the operator must confirm the published SIRE Crew Matrix is current for the vetting request date. • ISSC with intermediate endorsement verification. • Other documents required for vessels nominated the first time for Tesoro: General Arrangement, Mooring Arrangement, and Capacity Plan. • Certificates required to be provided depending on the region of clearance request: California COFR The vetting process includes numerous factors such as those listed below, but may include other considerations as circumstances warrant: • Tesoro Terminal/Superintendent Feedback • Review of the Tesoro Questionnaire with special attention to vessel particulars: including DWT, mooring capability, bow mooring arrangement, LOA, Beam, Max Draft and KTM. • SIRE inspection reports. • Port State Reports: USCG PSIX, Tokyo MOU, Paris MOU, Indian MOU, Equasis, etc. \36164683.5 9 • Past experience with the vessel. • Past experience with the owner/operator. • Casualties, detentions included in specialized data services such as Lloyd’s Intelligence. • Information and/or publicized in the media. After a det...