The coordinator’s roles and responsibilities. The coordinator is the central contact point for the granting authority and represents the consortium (towards the granting authority). For this purpose, the Grant Agreement imposes a number of specific coordination tasks. Key coordination tasks: Monitor that the action is implemented properly Act as the intermediary for all communications — unless the Grant Agreement specifies otherwise Request and review documents or information required by the granting authority and verify their completeness and correctness Submit the deliverables and reports in the system Submit the prefinancing guarantees to the granting authority (if any) Distribute payments to the other beneficiaries, without unjustified delay Inform the granting authority of the amounts paid to each beneficiary, if requested to do so (see Articles 22 and 32) The coordination tasks include quality-checking documents/information submitted by the beneficiaries, including: reviewing the individual financial statements from each beneficiary to verify consistency with the action tasks, as well as their completeness and correctness (e.g. that the addition of the different costs declared by the beneficiary corresponds to the total amount declared)
The coordinator’s roles and responsibilities. The coordinator is the central contact point for the granting authority and represents the consortium (towards the granting authority). For this purpose, the Grant Agreement imposes a number of specific coordination tasks. Key coordination tasks: – Monitor that the action is implemented properly – Act as the intermediary for all communications — unless the Grant Agreement specifies otherwise – Request and review documents or information required by the granting authority and verify their completeness and correctness – Submit the deliverables and reports in the system – Submit the prefinancing guarantees to the granting authority (if any) – Distribute payments to the other beneficiaries, without unjustified delay – Inform the granting authority of the amounts paid to each beneficiary, if requested to do so (see Articles 22 and 32) The coordination tasks include quality-checking documents/information submitted by the beneficiaries, including: ▪ reviewing the individual financial statements from each beneficiary to verify consistency with the action tasks, as well as their completeness and correctness (e.g. that the addition of the different costs declared by the beneficiary corresponds to the total amount declared) − verifying that all the requested documents/information have been provided by the beneficiary (e.g. the use of resources, etc.) − verifying that the beneficiary submits the documents/information in the requested format − verifying that the technical information submitted by a beneficiary concerns its action tasks as described in Annex 1 (and not something unrelated to the action). The coordinator is not, however, obliged to verify the eligibility of these costs in accordance with Article 6 nor to request justifications. Each beneficiary/affiliated entity remains responsible for the cost it declares (both as regards eligibility and as regards sufficient records and supporting documents to substantiate them). The key coordination tasks listed above can normally NOT be subcontracted or outsourced to another entity (including other beneficiaries, subcontractors or affiliated entities).must ensure that that By contrast, the coordinator remains free — like any other beneficiary — to use affiliated entities or subcontractors for other tasks; see Articles 8 and 9.4 ). Specific cases (coordinator’s responsibilities): Authorisation to administer — Coordinators that are public bodies may exceptionally delegate the administration of the payments to another e...
