Suppression Billing. A. Billing information, provide: • Agency name and billing address • Financial Contact (name, phone, email) • Agency Data Universal Numbering System (DUNS) • Billing timeframes – Provide contact information for written request for extensions beyond timeframes established in Exhibit D, Reimbursable Xxxxxxxx and Payments. • Indirect Cost Rates, if applicable; the indirect cost assessment is waived for all suppression xxxxxxxx. • Identify a process for handling any supplemental billing information, summary data or additional billing documentation. Such supplemental billing information, summary data or additional billing documentation may be requested and provided if agreed upon by the Parties. The process should include: o Points of Contact o Process for handling requests o Any standardized reports information
Suppression Billing. 1. Billing Information, Provide: ▪ Agency name and billing address ▪ Financial Contact (name, phone, email) ▪ Agency Unique Entity Identifier (UEI) ▪ Billing timeframes – Provide contact information for written request for extensions beyond timeframes established in Exhibit D, Reimbursable Billings and Payments. ▪ Indirect Cost Rates, if applicable; the indirect cost assessment is waived for all suppression billings.
Suppression Billing. A. In-State Fires with FEMA Reimbursable Expenses When the DNR has a fire that may qualify for Fire Management Application Grant (FMAG) assistance, DNR will provide a copy of FEMA Form 90-58, Request for Fire Management Assistance Declaration to the AFS Chief, Division of Fire Operations. The AFS, in exercising its responsibilities as the FEMA Principal Advisor, will prepare and submit FEMA Form 90-32 Principal Advisor’s Report and coordinate all such action with DNR. DNR is notified by FEMA if the incident qualifies for a FMAG, and will notify the BLM and Forest Service Incident Business Specialists once the FEMA-qualifying period has been established. When a fire is declared a FEMA incident, a duplicate fire package will be prepared by DNR. The duplicate fire package will contain daily Incident Action Plans, Resource Orders, and all financial records that pertain to the FEMA-qualifying period including but not limited to: agency approved timesheets of all personnel charging to the incident, shift tickets, flight logs, invoices, contracts, inspection checklists, signed rental conditions and agreements, and Incident Cost and Reporting System data. All agencies agree to provide the DNR with all financial/payment data pertinent to the declared incident. This report will include but is not limited to travel, payroll, and vendors with amount paid. In addition, all agencies will provide copies of payroll time & attendance reports or equivalent; travel vouchers or equivalent; aviation flight reports or equivalent; any invoices paid; and backup/source documentation for payroll, travel, aviation charges, and invoices; shift tickets; additions or deductions; rental agreements; inspection checklists; signed rental conditions; and Resource Orders attributable to FEMA incident. The DNR agrees to reimburse the AFS, NPS, FWS, USFS and BIA for costs associated with the above normal workload of gathering source documentation to satisfy FEMA requirements.
Suppression Billing. Federal Billing Procedures: Federal Agencies will not bill each other for fire suppression support. Federal agencies will submit bills for their reimbursable costs to the State whenever Kansas, a County or local fire protection district is the protecting Agency and a billing is appropriate. State Billing Procedures: When one of the states is the Supporting Agency and the fire is within the state of Kansas, the state will bill the Protecting Agency for reimbursable costs when a billing is appropriate. Anytime the state responds to a Federal Agency outside of Kansas, the State will bill all applicable costs to the jurisdictional federal agency or agencies. When the State of Kansas responds to a state fire outside of Kansas, Kansas will submit their xxxxxxxx to the US Forest Service.
Suppression Billing a. Billing information, provide: Agency name and billing address Financial Contact (name, phone, email) Agency XXXX
