Billing Content. The following items will be included as a minimum for each xxxx, noting that a resource order is not always required or available in order for a xxxx to be valid. Provide as a minimum on each invoice/xxxx: • Agency name, address, phone number, and agency financial contact • Invoice or xxxx number • Agreement number • Incident name and number • Dates of the incident covered by the billing • Location and jurisdictional unit • Appropriate Firecode or charge code • Summary cost data for the amount being billed Summary data may include but is not limited to, a list of personnel, travel, and equipment expenses; and a listing by vendor name and amount spent for supplies and services procured. Generally, cost source documents will not be required unless summary cost data is disputed, there is a Fire Management Assistance Grant, or unless specific agency regulations require cost source documents. At times, supplemental information, summary data or additional billing documentation may be requested and provided if agreed upon by the Parties. The process for handling such requests should be documented in the Operating Plan.
Billing Content. Bills will be identified by incident name, date, mission assignment (MA) location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount, and administrative charges may be applied.
Billing Content. The following items will be included as a minimum for each bill, noting that a resource order is not always required or available in order for a bill to be valid. Provide as a minimum on each invoice/bill: • Agency name, address, phone number, and agency financial contact, • Invoice or bill number • Agreement number • Incident name and number • Start Date of the incident covered by the billing, • Location and jurisdictional unit • Appropriate Firecode or charge code. • Summary cost data for the amount being billed generated by the Agency financial system • Aircraft detail report if applicable. Summary data may include but is not limited to, a list of personnel, travel, and equipment expenses; and a listing by vendor name and amount spent for supplies and services procured. Generally, cost source documents will not be required unless summary cost data is disputed, there is a Fire Management Assistance Grant (FMAG), or unless specific agency regulations require cost source documents. At times, supplemental information, summary data or additional billing documentation may be requested and provided if agreed upon by the Parties. The process for handling such requests should be documented in the Operating Plan.
Billing Content. Bills will be identified by incident name, date, MA. location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Xxxxxxxx for the Commissions incident assistance may include administrative overhead, not to exceed the predetermined State of South Carolina indirect cost rate negotiated annually with the cognizant Federal Agency for the South Carolina (OMB Circular A-87).
Billing Content. Bills shall contain, at a minimum: • cooperator name, address, phone number, and agency financial contact; • invoice or xxxx number; • agreement number; • start date; • name of incident and incident number; • location and jurisdictional unit; • appropriate incident number and state and federal fire code; • summary cost reports generated by the Agency to support the billing, including applicable cost share agreements (see Exhibit C, Annual Operating Plan Outline Guide, for suggested additional details.); • amount of xxxx; • whether or not it is a partial of final billing; and • certification that the financial information is “True and Correct”. Cost source documents shall not be required unless summary cost data is disputed or another agency requires source documents (i.e. FEMA). Summary cost data shall include, but not be limited to, a list of personnel expenses including base, overtime, and travel and a listing by vendor name and amount spent for supplies and services procured. Xxxxxxxx for fire suppression assistance may include reimbursable costs (see Exhibit A, Glossary), and shall be assessed an indirect cost rate as provided for in the next section. Federal Agencies shall not xxxx each other for indirect costs for preparedness activities.
Billing Content. Bills will be identified by incident name, date, MA. location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Billings for State incident assistance may include administrative overhead, not to exceed the predetermined State indirect cost rate negotiated annually with the cognizant Federal Agency for the State (OMB Circular A-87).
Billing Content. Bills will contain at a minimum: ● Cooperator name, address, phone number and agency financial contact ● Invoice or bill number ● Current Kansas Forest Service Schedule of Charges ● Agreement number ● Resource order number ● Inclusive dates ● Name of incident and incident number ● Location and jurisdictional unit ● Appropriate incident number and agency job code ● Summary cost reports generated by the agency to support the billing Applicable cost share agreement(s) ● Signature and title of agency official Cost source documents will not be required unless summary cost data is disputed or needed to fulfill review requirements (e.g. FEMA fire), or for determining allowable costs under a cost-share agreement. Summary cost data will include, but is not limited to, a list of personnel expenses including base, overtime, benefits and travel and a listing by vendor name and amount spent for supplies and services procured.
Billing Content. Bills will contain, at a minimum the incident name(s) and duration, locations(s), jurisdictional unit, and appropriate incident number; and will be supported by documentation, including applicable cost share agreements. Xxxxxxxx for fire suppression assistance may include reimbursable costs, but will not be assessed indirect cost rates.
Billing Content. Bills will be identified by incident name, date, MA. location, jurisdictional unit, and supported by documentation to include but not limited to: separate invoice by MA; list of personnel expenses including base, overtime, and travel; and supplies/services procured by vendor name and dollar amount. Xxxxxxxx for State/Tribe incident assistance may include administrative overhead, not to exceed the predetermined State/Tribe indirect cost rate negotiated annually with the cognizant Federal Agency for the State/Tribe (OMB Circular A- 87).
Billing Content. Reimbursement shall be made only for actual expenses incurred in the expense categories delineated in the following table. Itemized documentation in support of all reimbursable expenses is required. Required documentation includes, but is not limited to, the documents listed in the following table. All billing and reimbursement will be in accordance with the Cooperative Fire Protection Agreement, the NWCG Standards for Interagency Incident Business Management – Northern Rockies Supplements (SIIBM), and any policies and regulations adopted by the State of Montana. Required Documentation** Reimbursable Expense Staff overtime and associated benefits. (1) (2) (3) Overhead Resource Order(s) OF-288 Time Report(s) Spreadsheet summary of charges Staff regular time and associated benefits. In limited cases, NCLFA Staff that take a fire assignment may be hired on a less than full-time basis (e.g., 0.75 fte). In these cases, the eight hour base pay difference between the fractional appointment and a full time equivalent base pay (e.g., 0.25) will be part of the fire reimbursement. (1) (2) (3) Overhead Resource Order(s) OF-288 Time Report(s) Spreadsheet summary of charges
