Action Item Task MSU Status Comments. I.1 The University will employ and empower a Clery Act compliance professional (CCP). The CCP must report to a Vice President (VP) or equivalent. The CCP must not be employed in or under the sole authority of the Office of the General Counsel (OGC). Implemented The Office of Audit, Risk and Compliance (OARC) hired a qualified candidate who began work in February 2020.
Action Item Task MSU Status Comments. II.1 The University will form a new Clery Compliance Committee (CCC) that includes representation from all primary offices that are substantially involved in any aspect of the University's campus safety, crime prevention, emergency management, and/or environmental health and safety programs. The CCC must also include representation from offices that include more than five campus security authorities (CSA). Implemented Revisions to the CCC were made. CCC includes representation from all primary offices required by the Department.
Action Item Task MSU Status Comments. III.1 The University will engage in an institution-wide process to identify and notify all CSAs of the University's obligations to report certain crimes under the Clery Act. Implemented An institution-wide review of positions was performed. Units deemed to have a designated CSA were notified in August 2021. Individual CSAs are notified of their designation via email and trained annually through an assigned module.
Action Item Task MSU Status Comments. II.2 The University and the Department will jointly assess and determine the proper composition, functions, and core duties of the Crisis Intervention Team and the Behavioral Threat Assessment Team. In Progress These teams currently exist at the University. The University is reviewing the composition and function of both teams to align with best practice. The University has also engaged in discussion with the Department to clarify the terms of the joint assessment. Campus Security Authorities These officials with significant responsibility for student and campus activities, referred to as Campus Security Authorities (CSAs) gather and report campus crime statistics.
Action Item Task MSU Status Comments. IX.1 The University will implement a proactive disclosure process to advise the Department within three business days of all major criminal offenses and other incidents that are classified as Clery-reportable crimes by MSU involving employees, student athletes, or members of student organizations if the incident is deemed to pose a significant or ongoing threat to the University's "Clery geography". Implemented Ongoing requirement. A process was implemented to maintain compliance. OGC is forwarding a copy of all timely warnings and emergency notifications by email to the Department.
Action Item Task MSU Status Comments. VII.1 The University and the Department will conduct a joint review of all MSU policies, procedures, and program features related to safety of minors on campus. The review will include procedures on child protection and safety, campus operations, and coordination with external groups involved with programming for minors. In Progress The University has engaged in discussion with the Department to clarify the expectations of this joint review.
Action Item Task MSU Status Comments. IX.2 The University will advise the Department within three business days of notification about any assessment, audit, investigation, or other review that is to be conducted by any agency of the Federal, State, or municipal government related to campus safety or crime prevention related to its Clery Act requirements. Implemented Ongoing requirement. A process was implemented to maintain compliance. OGC is forwarding a copy of any notification received.
Action Item Task MSU Status Comments. X.1 The University will provide quarterly reporting to the Department regarding the number and types of certain Clery related information (including: Clery-reportable crimes reported, crimes that required issuance of timely warning, dangerous conditions requiring emergency notification, other non-Clery crime alerts/bulletins, delivery of training, staffing changes of Clery compliance personnel, purchases and sales of real property, student and employee campus safety conduct violations, and anonymous reports of crimes of violence). Such reports will also provide quarterly updates on the number of claims filed and settlements made related to the Xxxxxx matter. Reporting Deadline: March 15, 2021 Implemented Ongoing requirement: 12/16/2019 - Submitted. 3/16/2020 - Submitted. 6/15/2020 - Submitted. 9/15/2020 - Submitted. 12/15/2020 - Submitted. 3/15/2021 - Submitted. 6/15/2021 - 9/15/2021 - 12/15/2021 - 3/15/2022 - 6/15/2022 - 9/15/2022 - 12/15/2022 - 3/15/2023 - 6/15/2023 - 9/15/2023 - 12/15/2023 - 3/15/2024 - 6/15/2024 - 9/15/2024 - 12/15/2024 -
Action Item Task MSU Status Comments. X.1 The University will provide quarterly reporting to the Department regarding the number and types of certain Clery related information (including: Clery-reportable crimes reported, crimes that required issuance of timely warning, dangerous conditions requiring emergency notification, other non-Clery crime alerts/bulletins, delivery of training, staffing changes of Clery compliance personnel, purchases and sales of real property, student and employee campus safety conduct violations, and anonymous reports of crimes of violence). Such reports will also provide quarterly updates on the number of claims filed and settlements made related to the Xxxxxx matter.
Action Item Task MSU Status Comments. V.2 The University will use this information to produce a set of maps that clearly identify all categories of Clery Geography, including buildings and properties that are owned or controlled by recognized student organizations. A map must be produced for each of the University's separate campuses and its properties that are on the campuses of other institutions of higher education. The maps will also show regular patrol zones of the MSU police. Implemented Interactive maps noted above provide information on Clery Geography and MSU Police patrol zones. Patient Policy/Procedure Revisions To reasonably ensure the safety and security of all persons who participate in the University’s intercollegiate and recreational athletic programs and/or any camp or other youth programs that are sponsored by the University or that are held on its Clery Geography. (Note: Some of the action items below are similar to requirements within the DHHS OCR voluntary resolution agreement. Reference to the applicable Action Item in the DHHS OCR Compliance Scorecard is provided below). Action Item Task MSU Status Comments VI The University and the Department will review and enhance the University's current policies and procedures on the protection of student athletes and minor children. Implemented MSU HealthTeam, Xxxx Health Center, and MSU Sports Medicine policies and procedures were reviewed and revised. Policies cover all patients including student-athletes and minors.
