Union Access to Employee Personnel Files Clause Samples
The 'Union Access to Employee Personnel Files' clause grants union representatives the right to review or obtain copies of employees' personnel records maintained by the employer. Typically, this access is provided upon request and may be limited to information relevant to grievances, disciplinary actions, or contract administration, while protecting sensitive or confidential data. The core function of this clause is to ensure transparency and enable the union to effectively represent its members by having access to pertinent employment information.
POPULAR SAMPLE Copied 1 times
Union Access to Employee Personnel Files. A representative of the Union shall have the right to read and review an employee’s personnel file on written authorization of the employee and upon reasonable notice and by written request to the Human Resources Manager. On request, the Union representative shall be provided with copies of all pertinent documents.
Union Access to Employee Personnel Files. SECTION 1. The Union and the Company reaffirm their commitment to maintain optimum confidentiality for employee personnel records. The parties, moreover, appreciate that the privacy of employee records would be impaired by improvident access to and/or duplication or publication of materials or information contained in employee personnel files. Consistent with these concerns, the Union agrees that it will be judicious in requests for access to or copies of materials in individual employee personnel files and that it will handle all such materials with an abiding respect for the need to maintain optimum confidentiality of personally identifiable information balanced against its obligation as bargaining representative to process grievances and administer the General Agreement.
SECTION 2. When reasonably required in the judgment of a Union Representative to administer the General Agreement or to process a grievance, the Company will make available for review and/or furnish copies to said Union Representative all, or designated, materials in an individual employee's personnel file in accordance with Section 4 of this Article.
SECTION 3. When reasonably required in the judgment of a Local Representative to process a grievance, the Company will make available for review and/or furnish copies to said Local Representative all, or designated, materials in an individual employee's personnel file in accordance with Section 4; provided, that the Local Representative furnishes the Company with the express written consent of the employee.
SECTION 4. Review of an employee's personnel file pursuant to Sections 2 and 3 shall be at a time and place designated by the Company upon reasonable notice to the employee's immediate supervisor. Copies of personnel files or designated portions thereof shall be furnished upon receipt of a written request on a Company-provided form. For each page copied and furnished by the Company to a Union Representative or an authorized Local Representative pursuant to this Article, the Union shall pay the Company fifteen cents ($.15) per page.
Union Access to Employee Personnel Files. A representative of the Union shall have the right to read and review an employee’s personnel file on written authorization of the employee and upon reasonable notice and by written request to the City Director - Vancouver. On request, the Union representative shall be provided with copies of all pertinent documents.
Union Access to Employee Personnel Files. The Union and the Company reaffirm their commitment to maintain optimum confidentiality for employee personnel records. The parties, moreover, appreciate that the privacy of employee records would be impaired by improvident access to and/or duplication or publication of materials or information contained in employee personnel files. Consistent with these concerns, the Union agrees that it will be judicious in requests for access to or copies of materials in individual employee personnel files and that it will handle all such materials with an abiding respect for the need to maintain optimum confidentiality of personally identifiable information balanced against its obligation as bargaining representative to process grievances and administer the General Agreement.