Submission of Variations. The Funding Entities require a variation to be submitted for all major changes that occur on NISDRG funded Grants. Variations are submitted in the relevant RMS instance by the Administering Organisation that has been awarded grant funding. Variations have been grouped into two categories - those reviewed and approved by RGS on behalf of the Funding Entity and those that require approval by the Funding Entity: Group A – reviewed by RGS and recommended to the Funding Entity for approval Budget – Change notification Organisation – Add/update Organisation – Withdrawn Person – Add/Update Person – Withdraw Grant – Breach Grant – Full Relinquishment Grant – Partial Relinquishment Grant – Scope Grant – Suspension Grant – Transfer Grant – Termination Group B – reviewed and approved by RGS on behalf of the Funding Entity Xxxxx – Defer Commencement Grant – End date EOYR - Expenditure Correction Grant - Transfer Correction Variations can only be submitted using categories within the same group. Where a variation requires multiple variation types across the two groups, separate variations must be submitted. For example, a request to defer the commencement of a Grant and to add a Person to the Grant would need to be submitted in separate variations as they are approved by different entities. Each type of variation will require justification and where required, specific agreements and/or evidence to be submitted as part of the request. For quick reference, a list of the documentation/approvals required for variations can be found in Appendix A. It is the responsibility of the Administering Organisation to ensure the appropriate approvals are included with the supporting documentation when submitting variation requests. For a variation to be assessed, the following conditions must be met: A variation must be created in RMS when there is certainty that one is required. Only Research Office staff that have the ‘Research Office Staff’ role in RMS can create a variation in RMS. The variation must be submitted by the Administering Organisation via RMS, unless RGS has instructed otherwise. Direct requests from researchers or other organisations (even if listed on the Grant) will not be accepted. The Administering Organisation that is responsible for the Grant must retain approvals but also be able to provide a copy of the relevant participant’s approval or confirmation that all relevant participants have been notified of the change, if requested by RGS or the Funding Entity. Fo...
Submission of Variations. Information to note The Australian Research Council (ARC) requires that a variation to an ARC Agreement be submitted for all major changes that occur on ARC funded Projects. Variations are submitted to the ARC in RMS by the Administering Organisation that owns the grant. Depending on the type of change/s requested in the variation, there are various personnel and/or organisations that will need to agree to the request. A list of the documentation/approvals required for variation’s can be found in Appendix A. It is the responsibility of the Administering Organisation to ensure the appropriate approvals are included with the supporting documentation when submitting variation requests. For a variation to be assessed, the following conditions must be met:
Submission of Variations. Information to note The Australian Research Council (ARC) requires that a variation to an ARC Agreement be submitted for all major changes that occur on ARC funded Projects. Variations are submitted to the ARC in RMS by the Administering Organisation that owns the grant. Depending on the type of change/s requested in the variation, there are various personnel and/or organisations that will need to agree to the request. A list of the documentation/approvals required for variation’s can be found in Appendix A. It is the responsibility of the Administering Organisation to ensure the appropriate approvals are included with the supporting documentation when submitting variation requests. For a variation to be assessed, the following conditions must be met: The variation must be submitted by the Administering Organisation via RMS, unless ARC has instructed otherwise. Direct requests from researchers or other organisations (even if listed on the Project) will not be accepted. The Administering Organisation that is responsible for the Project must retain approvals but also be able to provide a copy of the relevant participant’s approval or confirmation that all relevant participants have been notified of the change, if requested to by the ARC. Collaborating or Other Eligible Organisation agreements must be from an authorised delegate such as the Research Office or other University staff member that has the appropriate authority to do so. A Partner or Other Organisation agreement may be submitted by the Partner Investigator (PI) on behalf of their organisation, provided the PI has the appropriate internal approval agreeing to the change. It is up to the Administering Organisation to ensure the PI has this authority. A Host Organisation agreement may be submitted by the principle contact on behalf of their organisation, provided they have the appropriate internal delegation for approval. Processing variations in RMS Who can create variations in RMS Only Research Office staff that have the ‘Research Office Staff’ role in RMS can create a variation in RMS. All variations can be created by RO staff excluding the following: Transfer Corrections EOYR Corrections Title Changes, and the addition of new investigator (if their RMS account is not administered by the Research Office) For these variations, Research Offices must email the relevant details/documentation to the Post Award mailbox for processing. Please refer to Appendix A for further instructions. Submitting a var...
