Requests for Proposals. Requests for proposal are Department Requests for Proposals (RFPs) and/or Requests for Application (RFAs) that solicit applications in connection with any grant hereunder.
Requests for Proposals. The Requests for Proposals is the formal document that contains specific details about the project all of the detailed elements of the project that the commissioning body needs all applicants to adhere to. This is not a contract, but a detailed description of the process and expectations you have on the artist. The Request for Proposals most often is asking for an artist to respond with a specific work in mind for a specific site. This means the RFP must contain a lot of specific information and is often created in concert between cultural, purchasing and legal staff within the commissioning body. Once a standardized RFP is created, future RFP should not deviate greatly in style and format, which means it will become an increasingly easier task to complete. An RFP should include the following elements: • Information about the commissioning body • Clear objectives for the work • Detailed site information including site maps, drawing, engineering information, and any technical considerations (ie location of services, safety distances, etc) • Technical parameters (size, weight, materials, above/below ground factors, etc.) • Clearly defined explanation of the jury process going forward • A full project timeline – submission date, selection date, fabrication timing, installation date, etc • All financial information (total contract value, payment schedule if known, etc) • Insurance, WSIB and employment requirements • Detailed list of requirements and a Check List (all of the items and information you want the artist to submit including formats and methods of submission) • Eligibility criteria • Standardized application form (basic contact info) Public Meeting / Question Period Most public art processes include a public meeting or question period where responding artists can ask specific questions about the project. A public meeting is a huge advantage for local artists as they will be encouraged to visit the site, ask questions in person and clarify their ideas. These meetings are also extremely useful for municipal staff as they give you an indication of how artists are responding to your Call and any areas of concern well in advance of the project being executed.
Requests for Proposals. In the event City desires Off-Site Services, the Project Administrator shall distribute a Request for Proposals to those consultants that the City has an agreement with to perform Building Inspection and Plan Review Services. In response, if Consultant wishes to be considered, Consultant may provide a responsive proposal to the Project Administrator in written electronic format by the deadline set forth in the Request for Proposal for a specific project. If the Consultant does not timely submit a proposal, the City shall deem the Consultant non-responsive and Consultant shall be disqualified from providing plan review on that specific project.
Requests for Proposals. Requests for competitive sealed proposals may be used only when qualifications, experience, or competence are more important than price in making the purchase, and either (1) when there is more than one (1) solution to a purchasing issue and competitive sealed proposals would assist in choosing the best solution; or (2) when there is no readily identifiable solution to a purchasing issue and competitive sealed proposals would assist in identifying one (1) or more solutions. The request for competitive sealed proposals shall state the relative importance of price and other evaluation factors. The award shall be made to the responsible respondent whose proposal the governing body determines is the most advantageous to the City, taking into consideration price and the evaluation factors set out in the request for competitive sealed proposals. No other factor may be used in the evaluation. APPENDIX A
Requests for Proposals. (RFP) for federally funded professional engineering services shall be reviewed by the Department’s «Region» Region T/LPA Coordinator before the Public Entity may advertise the procurement. After concurrence, the Public Entity can advertise the RFP and can enter into a contract with the consultant pursuant to the Department’s Consultant Services Procedures Manual or the Public Entity’s own procedures as long as those comply with 23 CFR Part 172. If the Public Entity uses its own funds for design or construction engineering, no approvals for the consultant selection or process are required.
Requests for Proposals. Contract terms and conditions. - Other procurement documents. Awarded contracts must be a fixed priced contract. Fixed price means a price that is fixed at the inception of the contract and is guaranteed for a specific period of time. If a fixed-price contract is not an option, a cost reimbursement contract may be utilized provided the necessary conditions are met. A cost reimbursement contract is a contract that provides for payment of allowable incurred costs, to the extent prescribed in the contract. These types of contracts establish an estimate of total cost for the purpose of obligating funds and establishing a ceiling that the contractor may not exceed without the approval of the CE. Cost reimbursement contracts are only allowable when: - Circumstances do not allow the agency to define its requirements sufficiently to allow for a fixed- price type contract; or - Uncertainties involved in contract performance do not permit costs to be estimated with sufficient accuracy to use any type of fixed-price contract.