Procedures for Retention and Timely Destruction of Identifiable Records. SSA will retain the electronic files received from OPM only for the period required for any processing related to the matching program and then will destroy all such data by electronic purging, unless SSA is required to retain the information to meet evidentiary requirements. If such retention is warranted, SSA will retire the retained records in accordance with applicable Federal Records Retention Schedules (44 U.S.C. § 3303a). SSA will not create permanent files or a separate system comprised solely of the data OPM provides to SSA.
Procedures for Retention and Timely Destruction of Identifiable Records. VA/VHA and SSA will retain the electronic files received from the other agency only for the period required for any processing related to the matching program and then will destroy all such data by electronic purging, unless VA/VHA and SSA are required to retain the information in order to meet evidentiary requirements. In case of such retention for evidentiary purposes, VA/VHA and SSA will retire the retained data in accordance with the applicable Federal Records Retention Schedule (44 U.S.C. § 3303a). VA/VHA and SSA will not create permanent files or separate system comprised solely of the data provided by the other agency.
Procedures for Retention and Timely Destruction of Identifiable Records. A. ED will retain records received from VA data file(s) that matched ED’s NSLDS with identifiable information for 15 years after final repayment or discharge, or audit of student financial obligation, in accordance with the requirements of ED’s Comprehensive Records Retention and Disposition Schedule, 072 FSA Application, Origination, and Disbursement Records. At the conclusion of the mandatory retention period, ED will destroy these records by electronic purging. This procedure is consistent with legal retention requirements established by ED in conjunction with the National Archives and Records Administration.
Procedures for Retention and Timely Destruction of Identifiable Records. SSA will retain the electronic files received from DHS only for the period of time required for any processing related to the matching program and then will destroy all such data by electronic purging, unless SSA or DHS is required to retain the information in order to meet evidentiary requirements. SSA may retain information verified as a result of this match in the individual’s file folders in order to meet evidentiary requirements. In case of such retention for evidentiary purposes, SSA will retire the retained data in accordance with the applicable Federal Records Retention Schedule (44 U.S.C. § 3303a) N1-047-05-001 (applicable sections based on the type of claim). SSA will not create permanent files or separate systems comprised solely of the data provided by DHS. DHS may retain one copy of the information provided to SSA as its record of disclosure in accordance with the disclosure accounting and retention requirements of the Privacy Act, as amended, 5 U.S.C. § 552a(c)(1) and (2). Under applicable legal retention requirements for records pertaining to noncitizens who are removed from the United States in accordance with the INA, SSA will retain the identifiable records verified through this matching program (i.e., records that were generated due to a match of the DHS and SSA records and verified as required under this Agreement) on the MBR and SSR unless SSA deletes them because:
Procedures for Retention and Timely Destruction of Identifiable Records. A. VA will:
Procedures for Retention and Timely Destruction of Identifiable Records. As stated here and, as necessary, in appendices to this agreement, both SSA and RRB will retain the records exchanged in Appendices A-D received from the source agency only for 90 days or the period of time required for any processing related to the matching program and will then destroy the records unless the recipient agency must retain the records exchanged in Appendices A-D in order to meet evidentiary requirements. In the latter instance, SSA and RRB will retire identifiable records in accordance with the Federal Records Retention Schedule (44 U.S.C. § 3303a). Neither RRB nor SSA will create a separate or permanent file or system of records comprised solely of the data provided in this matching program.
Procedures for Retention and Timely Destruction of Identifiable Records. SSA and Fiscal Service will retain the electronic files received from the other agency only for the period of time required for any processing related to the matching program and will then destroy them by means of electronic erasure. SSA and Fiscal Service may need to retain some information on particular individuals generated through this matching program, in order to meet evidentiary requirements. If such retention is warranted, SSA and Fiscal Service will retire identifiable records in accordance with the applicable Federal Records Retention Schedules (44 U.S.C. § 3303a.). SSA and Fiscal Service will not create a separate file or system that consists of information concerning only those individuals who are involved in the specific matching program. Fiscal Service may retain one copy of the information provided to SSA as Fiscal Service’s record of disclosure as required by section 552a(c) of the Privacy Act.
Procedures for Retention and Timely Destruction of Identifiable Records. A. ED will retain all records with identifiable information received from SSA as follows:
Procedures for Retention and Timely Destruction of Identifiable Records. A. OPM OPM will retain the electronic files received from SSA only for the period of time required for any processing related to the matching program and then will destroy all such data by electronic purging, unless OPM is required to retain the information in order to meet evidentiary requirements. In case of such retention for evidentiary purposes, OPM will retire the retained data in accordance with the applicable Federal Records Retention Schedule (44 U.S.C. § 3303a). OPM will not create permanent files or a separate system comprised solely of the data provided by SSA.
Procedures for Retention and Timely Destruction of Identifiable Records. CMS and Peace Corps will each retain the electronic files received from the other only for the period of time required for any processing related to the matching program and then destroy all such data by electronic purging, unless the Peace Corps and CMS are required to retain the information for enrollment, billing, payment, program audit, or legal evidentiary purposes, or where they are required by law to retain the information. AEs will also retain data for such purposes and under the same terms. In case of such retention, the Peace Corps and CMS will retire the retained data in accordance with the applicable Federal Records Retention Schedule under the National Archives General Records Schedule. Those records are covered under GRS 4.2 Item 170 -DAA- GRS2016-0003-0005 (see 44 U.S.C. § 3303a). The Peace Corps and CMS will not create permanent files or a separate system comprised solely of the data provided by the other party.
