Permanent Files Clause Samples
The Permanent Files clause establishes which documents and records generated during the course of a project or contractual relationship must be retained indefinitely by one or both parties. Typically, this clause specifies the types of files—such as contracts, correspondence, reports, or design documents—that are to be preserved, and may outline the format and storage requirements for these records. Its core practical function is to ensure that essential documentation is available for future reference, audits, or legal compliance, thereby reducing the risk of information loss and supporting accountability.
Permanent Files. Evaluation forms and other documents pertaining to the teacher's performance and character shall remain a permanent part of the teacher's personnel files unless removal of such material is approved in writing by the teacher.
Permanent Files. Teacher contract, evaluation forms and other documents pertaining to the teacher’s performance and character, to which the teacher has access as provided above, shall remain a permanent part of the teacher’s personnel files. Unsubstantiated allegations and other complaints that do not result in a formal reprimand shall not be placed in the personnel file.