Records Retention definition

Records Retention has been renamed to “Document Management”, deleted it in its entirety and replaced with the following: The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers and documents that were made in relation to this Contract. Contractor must retain all documents related to the Contract for five years after expiration of the Contract, or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at:xxxx://xxx.xxxxxxxxx.xxx/library-archives/records-management/general-records- schedules/.
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Records Retention means the length of time records should be maintained by an organization. This duration can range from immediate disposal to archival preservation.
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Records Retention means City policy setting forth the criteria and standards for the management of Project records to be retained in a cost effective manner to meet business needs and comply with legal requirements, then destroyed in a timely manner when retention is no longer required. Request for Information (RFI) means a request from the Design-Build Firm seeking an interpretation or clarification relative to the Contract Documents. The RFI, which shall be clearly marked RFI, shall clearly and concisely set forth the issue(s) or item(s) requiring clarification or interpretation and why the response is needed. The RFI must set forth the Design-Build Firm’s interpretation or understanding of the document(s) in question, along with the reason for such understanding.
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Examples of Records Retention in a sentence

  • The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract.

  • The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract.

  • The Contractor shall make available at its office at all reasonable times the records, materials, and other evidence described in paragraphs (a), (b), (c), (d), and (e) of this clause, for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in Subpart 4.7, Contractor Records Retention, of the Federal Acquisition Regulation (FAR), or for any longer period required by statute or by other clauses of this contract.

  • Modifications to the Contract are governed by the North Carolina General Contract Terms & Conditions section above entitled “AMENDMENTS,” except as approval and signature by any federal official may also be required.k) Records Retention.

  • It will be held and stored by the council in a safe and secure manner in compliance with Data Protection legislation and in line with the council’s Records Retention and Disposal Schedule.

  • The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart4.7, Contractor Records Retention, of the other clauses of this contract.

  • Applicable records must be retained and then destroyed in accordance with the Commonwealth’s Records Retention Schedules.

  • Following the expiration of the above time periods, recordings of closed meetings shall be maintained as set forth in the school district’s Records Retention Schedule.

  • The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence described above, for examination, audit or reproduction, until three (3) years after final payment under this contract or for any shorter period specified in Subpart 4.7, Contractor Records Retention, of the Federal Acquisition Regulation (FAR), or for any longer period required by statute or by other clauses of this contract.

  • In addition, the district shall retain all federal grant records for a period of five (5) years in accordance with the district’s Local Records Retention Plan.


More Definitions of Records Retention

Records Retention means the period of time that Redflex will retain confidential information to include photographic evidence and data associated with the photo enforcement program.
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Records Retention. Records will be maintained for the periods sufficient to satisfy IRS regulations, federal grant requirements, audit requirements (if applicable), and other legal needs, as may be determined. 21 Please see example CWC Kansas City Conflict-of-Interest Policy: xxxxx://xxx.xxxxxxxxxxxxx.xxx/files/Year_04_Board_Meetings/20190815_Board_Materials/03- Conflict_of_Interest_Policy.pdf • Processing controls: These controls will be designed to identify any errors before they are posted to the general xxxxxx. Common processing controls include (1) source document matching, (2) ensuring clerical accuracy of documents, and (3) general ledger account code checking. • Security of financial data: The school’s accounting software will be fully accessible only to the executive director and a contracted financial-services provider (who may also act as the designated fiscal officer, per Ohio statute). Individual usernames and passwords will be issued for every user, and users’ access will be limited according to their functionality and role within the schools. • Reconciliation controls: These controls will be designed to identify any errors after transactions have been posted and the general xxxxxx has been run. The process involves reconciling selected general ledger control accounts with subsidiary ledgers. Ensuring financial health and compliance The executive director will receive financial-management support from a regional director of operations from the planning year onward. CWC Cincinnati will follow the financial policies and procedures developed by the executive director and approved by the board during the preopening period. In addition, the executive director will prepare, and the board will approve for submission, all necessary financial documentation to the relevant agencies (Ohio Department of Education and our sponsor). Financial statements and audits At the end of each month at CWC Cincinnati, the school’s back-office provider will prepare financial statements. Reports will be provided to the executive director and Finance Committee in a mutually agreed-upon format, including at a minimum the statement of activities and statement of financial position. The full board will receive a financial report at least once per quarter, in advance of its meeting. Fiscal audits will be performed annually by an independent auditing firm with demonstrated experience in auditing charter schools in Cincinnati. The board, acting on recommendations from the Finance Committee, wil...
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Related to Records Retention

  • confidential records means those portions of correspondence, memoranda, files, manuals, books, lists, financial, operating or marketing records, magnetic tape, or electronic or other media or equipment of any kind in Executive’s possession or under Executive’s control or accessible to Executive which contain any proprietary information. All confidential records shall be and remain the sole property of the Company during the Term and thereafter.

  • Data Protection Impact Assessment means an assessment by the Controller of the impact of the envisaged processing on the protection of Personal Data;

  • Pupil Records Means both of the following: (1) Any information that directly relates to a pupil that is maintained by LEA and (2) any information acquired directly from the pupil through the use of instructional software or applications assigned to the pupil by a teacher or other local educational LEA employee.

  • Environmental and Social Impact Assessment or “ESIA” means a site-specific report, to be prepared in accordance with the parameters laid down in the ESMF (as hereinafter defined) and acceptable to the Association, identifying and assessing the potential environmental and social impacts of the activities to be undertaken for the Project, evaluating alternatives, and designing appropriate mitigation, management, and monitoring measures.