Records Retention definition
Records Retention has been renamed to “Document Management”, deleted it in its entirety and replaced with the following: The Contractor must retain sufficient documentation to substantiate claims for payment under the Contract and all other records, electronic files, papers and documents that were made in relation to this Contract. Contractor must retain all documents related to the Contract for five years after expiration of the Contract, or, if longer, the period required by the General Records Schedules maintained by the Florida Department of State available at:▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇.▇▇▇/library-archives/records-management/general-records- schedules/.
Records Retention means the length of time records should be maintained by an organization. This duration can range from immediate disposal to archival preservation.
Records Retention means the period of time that Redflex will retain confidential information to include photographic evidence and data associated with the photo enforcement program.
Examples of Records Retention in a sentence
All fiscal documents shall be maintained in accordance with the Washington State Local Government Common Records Retention Schedule (CORE) and made available to any participating agency upon request.
Unless otherwise directed by TxDOT, record retention shall comply with the requirements of the Texas State Records Retention Schedule, and shall be provided to TxDOT at the time of the expiration or earlier termination of the Agreement.
An NDA Records Retention Database has been created, and IMP06 “Managing NDA Information – Requirements” was published.
At the conclusion of an investigation and prosecution by either party, the receiving agency will return any and all confidential information to the donor agency, except as required by law, including the Records Retention Act.
BSK has a Records Retention Schedule, and Media Reuse and Destruction Standard that is followed when deleting or destroying client data.
DB Contractor shall keep and maintain such books, records, and documents in accordance with the Texas State Records Retention Schedule and applicable provisions of the CMC Documents, and in accordance with Good Industry Practice.
A record of the approval shall be retained by the university pursuant to the Records Retention and Disposition Schedules policy.
Options appraisals showed that the use of an analytics tool to automate the previously manual process of identifying which files in large collections are records and which should be disposed of, in line with the Information and Records Retention & Destruction Policy was the best solution.
EDC OF WARREN COUNTY shall follow the NYS Policy for Records Retention.
More Definitions of Records Retention
Records Retention. Records will be maintained for the periods sufficient to satisfy IRS regulations, federal grant requirements, audit requirements (if applicable), and other legal needs, as may be determined. 21 Please see example CWC Kansas City Conflict-of-Interest Policy: ▇▇▇▇▇://▇▇▇.▇▇▇▇▇▇▇▇▇▇▇▇▇.▇▇▇/files/Year_04_Board_Meetings/20190815_Board_Materials/03- Conflict_of_Interest_Policy.pdf • Processing controls: These controls will be designed to identify any errors before they are posted to the general ▇▇▇▇▇▇. Common processing controls include (1) source document matching, (2) ensuring clerical accuracy of documents, and (3) general ledger account code checking. • Security of financial data: The school’s accounting software will be fully accessible only to the executive director and a contracted financial-services provider (who may also act as the designated fiscal officer, per Ohio statute). Individual usernames and passwords will be issued for every user, and users’ access will be limited according to their functionality and role within the schools. • Reconciliation controls: These controls will be designed to identify any errors after transactions have been posted and the general ▇▇▇▇▇▇ has been run. The process involves reconciling selected general ledger control accounts with subsidiary ledgers. The executive director will receive financial-management support from a regional director of operations from the planning year onward. CWC Cincinnati will follow the financial policies and procedures developed by the executive director and approved by the board during the preopening period. In addition, the executive director will prepare, and the board will approve for submission, all necessary financial documentation to the relevant agencies (Ohio Department of Education and our sponsor). At the end of each month at CWC Cincinnati, the school’s back-office provider will prepare financial statements. Reports will be provided to the executive director and Finance Committee in a mutually agreed-upon format, including at a minimum the statement of activities and statement of financial position. The full board will receive a financial report at least once per quarter, in advance of its meeting. Fiscal audits will be performed annually by an independent auditing firm with demonstrated experience in auditing charter schools in Cincinnati. The board, acting on recommendations from the Finance Committee, will select the auditing firm, which in turn will report directly to the boa...
Records Retention. The Customer understands and agrees that the Bank may retain all records relating to this Agreement and the relationship with the Customer for at least six years after the termination of the relationship with the Customer.
Records Retention. Seller shall retain records, documents, and supporting information required for the performance of this procurement for a minimum of five years from the last day of the fiscal year in which the document was created or as described in the procurement contract, SOW, or in the Battelle drawing or specification, whichever is longer. Such documents include but are not limited to inspection records, acceptance records, test records, material and special process certificates, certificates of conformance, financial records, and acquisition and supply records Seller must include requirements of this paragraph in any lower-tiered purchase order issued by the Seller to support product being sold to Battelle. Seller shall include in each lower tier contract the appropriate flow down clauses as required by FAR and DFARS. Product and Process Change Reporting: Seller shall immediately notify Battelle's Point of Contact by mail or in writing upon deciding to implement any change to its manufacturing process or product after it has submitted a FAI to Battelle. Seller shall offer Battelle the opportunity to participate in all Seller process and product change activities, from initiation through approval and implementation, on a real time basis. Prior to implementing such changes, the Seller shall confirm to Battelle whether the change will adversely affect product performance, system supportability, or any other contractual or regulatory requirement. Then Battelle shall have the opportunity to review the change and approve or disapprove it. If Battelle disapproves of the change, seller must work with Battelle to develop an agreeable solution, or if possible, continue the previously approved manufacturing process or product. Seller must include the requirements of this paragraph in any lower-tier purchase order issued by the Seller to support product being sold to Battelle Original Equipment Manufacturer (OEM) Sources:
Records Retention means City policy setting forth the criteria and standards for the management of Project records to be retained in a cost effective manner to meet business needs and comply with legal requirements, then destroyed in a timely manner when retention is no longer required. Request for Information (RFI) means a request from the Design-Build Firm seeking an interpretation or clarification relative to the Contract Documents. The RFI, which shall be clearly marked RFI, shall clearly and concisely set forth the issue(s) or item(s) requiring clarification or interpretation and why the response is needed. The RFI must set forth the Design-Build Firm’s interpretation or understanding of the document(s) in question, along with the reason for such understanding.
Records Retention means City policy setting forth the criteria and standards for the management of Project records to be retained in a cost effective manner to meet business needs and comply with legal requirements, then destroyed in a timely manner when retention is no longer required.
Records Retention shall be deleted in its entirety and replaced as follows: