Obligation to keep records and other supporting documentation Clause Samples
The "Obligation to keep records and other supporting documentation" clause requires parties to maintain accurate and complete records related to their activities under the agreement. This typically involves keeping invoices, receipts, correspondence, and other documents that substantiate compliance with contractual obligations for a specified period. By mandating proper record-keeping, the clause ensures transparency, facilitates audits or reviews, and helps resolve disputes by providing verifiable evidence of actions taken during the contract term.
Obligation to keep records and other supporting documentation. The beneficiaries must - for a period of five years after the payment of the balance - keep records and other supporting documentation in order to prove the proper implementation of the action and the costs they declare as eligible. They must make them available upon request (see Article 17) or in the context of checks, reviews , audits or investigations (see Article 22). lf there are on-going checks, review s, a udits , investigations , litigation or other pursuits of claims under the Agreement (including the extension of findings ; see Articles 22), the beneficiaries m ust keep the records and other supporting documentat io n until the end of these procedures. The beneficiaries must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The Commission may accept non original doc ument s if it considers that they offer a comparable level of assurance. Records and other supporting documentation on the scientific and technical implementation The beneficiaries must keep records and other suppo rting documentation on scientific and technical implementation of the action in line with the accepted standards in the respective field. Records and other documentation to support the costs declared The beneficiaries must keep the records and documentation supporting the costs declared, in particular the following: for actual costs: adequate records and other supporting documentation to prove the costs declare d, such as contracts , subco ntract s, invo ice s and accounting records. ln addition , the beneficiaries' usual cost accounting practices and interna! control proced ures must enab le direct reconciliation between the amounts declare d, the amounts recorded in their accounts and the amounts stated in the s upporting doc umentation ; Associated with document Ret. Ares(2016)5773705- 05/10/2016 for unit costs: adequate records and other supporting documentation to prove the number of units declared. Beneficiaries do not need to identify the actual eligible costs covered or to keep or provide supporting documentation (such as accounting statements) to prove the amount per unit. In addition , for direct personnel costs declared as unit costs calculated in accordance with the beneficiary's usual cost accounting practices, the beneficiaries must keep adequate records and documentation to prove that the cost accounting practices used comply with the conditions set out in Article 6....
Obligation to keep records and other supporting documentation. (1) The parties shall keep all original documents, especially accounting and tax records stored on any appropriate medium, including digitalised originals when they are authorised by national law and under the conditions laid down therein, for a period of five years after the payment of the balance.
(2) If there are on-going audits, appeals, litigation or pursuit of claims concerning this agreement, the parties shall keep the documents until the end of these procedures.
Obligation to keep records and other supporting documentation. The beneficiary must — for a period of five years after the payment of the balance — keep records and other supporting documentation in order to prove the proper implementation of the action and the costs they declare as eligible. They must make them available upon request or in the context of checks, reviews, audits or investigations. If there are on-going checks, reviews, audits, investigations, litigation or other pursuits of claims under the Agreement, the beneficiary must keep the records and other supporting documentation until the end of these procedures. The beneficiary must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The contractor may accept non-original documents if it considers that they offer a comparable level of assurance. The beneficiary must keep records and other supporting documentation on scientific and technical implementation of the action in line with the accepted standards in the respective field.
Obligation to keep records and other supporting documentation. The PRIMA Foundation shall keep all original documents, especially accounting and tax records stored on any appropriate medium, including digitalised originals when they are authorised by its national law and under the conditions laid down therein, for a period of five years after the payment of the balance. If there are on-going audits, appeals, litigation or pursuit of claims concerning the Agreement or the Transfer of Funds Agreement, the PRIMA Foundation shall keep the documents until the end of these procedures.
Obligation to keep records and other supporting documentation. The beneficiary must — for a period of three years after the payment of the balance — keep adequate records and other supporting documentation to prove the proper implementation of the action. It must make them available upon request (see Article 17) or in the context of checks, reviews, audits or investigations (see Article 22). If there are on-going checks, reviews, audits, investigations, litigation or other pursuits of claims under the Agreement (including the extension of findings; see Article 22), the beneficiary must keep the records and other supporting documentation until the end of these procedures. The beneficiary must keep the original documents. Digital and digitalised documents are considered originals if they are authorised by the applicable national law. The Agency may accept non-original documents if it considers that they offer a comparable level of assurance. Records and other supporting documentation on the implementation of the action must be in line with the accepted standards in the respective filed. The beneficiary does not need to keep record about the costs actually incurred for implementing the action.