AUDIT NOTICE AND TIMING Clause Samples

AUDIT NOTICE AND TIMING. 2.1 As soon as reasonably practicable after the Effective Date, the Parties shall use their best endeavours to agree to a timetable for routine audits during the Project Implementation Phase and the Operation and Management Phase. Such timetable during the Implementation Phase, the Purchaser or its nominated agency and thereafter during the operation Phase, the Purchaser or its nominated agency shall conduct routine audits in accordance with such agreed timetable and shall not be required to give the Service Provider (SP) any further notice of carrying out such audits. 2.2 The Purchaser or its nominated agency may conduct non-timetabled audits at his/ her own discretion if it reasonably believes that such non-timetabled audits are necessary as a result of an act of fraud by the Service Provider, a security violation, or breach of confidentiality obligations by the Service Provider, provided that the requirement for such an audit is notified in writing to the Service Provider (SP) a reasonable period time prior to the audit (taking into account the circumstances giving rise to the reasonable belief) stating in a reasonable level of detail the reasons for the requirement and the alleged facts on which the requirement is based. If the Service Provider (SP) considers that the non-timetabled audit was not appropriate, the matter shall be referred to the escalation procedure as set out in the Governance Schedule. 2.3 The frequency of audits shall be a (maximum) half yearly, provided always that the Purchaser or its nominated agency shall endeavour to conduct such audits with the lowest levels of inconvenience and disturbance practicable being caused to the Service Provider. Any such audit shall be conducted by with adequate notice of 2 weeks to the Service Provider. 2.4 Purchaser will ensure that any 3rd party agencies (except CAG) appointed to conduct the audit will not be the competitor of Service Provider (SP) and will be bound by confidentiality obligations.

AUDIT NOTICE AND TIMING a) As soon as reasonably practicable after the Effective Date, the Parties shall use their best endeavors to agree to a timetable for routine audits during the Project Implementation Phase and the Operation and Management Phase. Such timetable may be reviewed every 3 months. During the Implementation Phase, the Director, CSB/SUGAM ▇▇▇▇▇▇ Project and thereafter during the Operation Management Phase, the Director, CSB/SUGAM ▇▇▇▇▇▇ Project shall conduct routine audits in accordance with such agreed timetable and shall not be required to give the Partner any further notice of carrying out such audits. b) The Director, CSB/▇▇▇▇▇ ▇▇▇▇▇▇ Project may conduct non-timetabled audits at his/ her own discretion if he/ she reasonably believes that such non-timetabled audits are necessary as a result of an act of fraud by a Partner, a security violation, or breach of confidentiality obligations by the Partner, provided that the requirement for such an audit is notified in writing to the Partner a reasonable period time prior to the audit (taking into account the circumstances giving rise to the reasonable belief) stating in a reasonable level of detail the reasons for the requirement and the alleged facts on which the requirement is based. If the Partner considers that the non-time tabled audit was not appropriate, the matter shall be referred to the escalation procedure as set out in the Governance Schedule. c) The frequency of audits shall be 6 monthly, provided always that the Director, CSB/SUGAM ▇▇▇▇▇▇ Project shall endeavour to conduct such audits with the lowest levels of inconvenience and disturbance practicable being caused to the Partner. d) The audit and access rights contained within this Schedule shall survive the termination or expiration of the MSA for a period of twenty-four (24) months. For the avoidance of doubt, this right of audit shall not apply to data and records returned to CSB/SUGAM ▇▇▇▇▇▇ PROJECT or destroyed in accordance with Exit Management Schedule.

AUDIT NOTICE AND TIMING. 2.1 As soon as reasonably practicable after the Effective Date, the Parties shall use their best endeavors to agree to a timetable for routine audits during the Project Implementation Phase and the Operation and Management Phase. Such timetable during the Implementation Phase, the Punjab State eGovernance Society or its nominated agency and thereafter during the operation Phase, the Punjab State eGovernance Society or its nominated agency shall conduct routine audits in accordance with such agreed timetable and shall not be required to give the Service Operator any further notice of carrying out such audits. 2.2 The Punjab State eGovernance Society or its nominated agency may conduct non-timetabled audits at his/ her own discretion if it reasonably believes that such non-timetabled audits are necessary as a result of an act of fraud by the Service Operator, a security violation, or breach of confidentiality obligations by the Service Operator, provided that the requirement for such an audit is notified in writing to the Service Operator a reasonable period time prior to the audit (taking into account the circumstances giving rise to the reasonable belief) stating in a reasonable level of detail the reasons for the requirement and the alleged facts on which the requirement is based. If the Service Operator considers that the non-timetabled audit was not appropriate, the matter shall be referred to the escalation procedure as set out in the Governance Schedule. 2.3 The frequency of audits shall be a (maximum) half yearly, provided always that the Punjab State eGovernance Society or its nominated agency shall endeavor to conduct such audits with the lowest levels of inconvenience and disturbance practicable being caused to the Service Operator. Any such audit shall be conducted by with adequate notice of 2 weeks to the Service Operator. 2.4 Punjab State eGovernance Society will ensure that any 3rd party agencies (except CAG) appointed to conduct the audit will not be the competitor of Service Operator and will be bound by confidentiality obligations.

AUDIT NOTICE AND TIMING. As soon as reasonably practicable after the Effective Date, the Parties shall use their best endeavours to agree to a timetable for routine audits during the Project Implementation Phase and the Operation and Management Phase. Such timetable may be reviewed every 3 months. During the Implementation Phase and during the Operation & Management Phase, Director, Mission Convergence project shall conduct routine audits in accordance with such agreed timetable and shall not be required to give the Partner any further notice of carrying out such audits.