OCR Documents Clause Samples
The "OCR Documents" clause defines the treatment and use of documents that have been processed using Optical Character Recognition (OCR) technology. Typically, this clause clarifies that documents converted from images or scans into machine-readable text via OCR may be used as official records or for legal purposes, provided they accurately reflect the original content. It may also specify responsibilities for verifying the accuracy of OCR outputs or outline procedures for correcting errors. The core function of this clause is to ensure that electronically processed documents are recognized as valid and reliable, thereby facilitating efficient document management and reducing disputes over the authenticity or accuracy of digital records.
OCR Documents. Company’s OCR document and remittance envelope must be designed in accordance with Bank’s technical specifications, as revised from time to time. These technical specifications include requirements for document size, paper weight, OCR line placement, OCR line content, and document colors. Company must provide Bank with sample OCR documents and remittance envelopes for testing and approval prior to the implementation of the Lockbox Services, and prior to implementing any changes to the OCR scan line, any wording change or any print changes (e.g., font changes and changes in the placement of data on the OCR document).
OCR Documents. In order for the Service to function properly, you must supply your remitters with a standard remittance envelope with the proper OCR documents. You must request your remitters to use the standard remittance envelope with the proper OCR document. We will destroy any envelope and OCR document after processing, or may retain the OCR document for a limited period of time after processing not to exceed two (2) bank business days if requested by you in writing. We will not inspect any Check, OCR document, or Charge authorizations or other accompanying document for any writing from your remitters (except as specifically set forth above), and we will not be responsible for taking (or failing to take) any action based upon any such writing.
OCR Documents. Third-Party Sender’s OCR document and remittance envelope must be designed in accordance with Bank’s technical specifications, as revised from time to time. These technical specifications include requirements for document size, paper weight, OCR line placement, OCR line content, and document colors. Third-Party Sender must provide Bank with sample OCR documents and remittance envelopes for testing and approval prior to the implementation of the Lockbox Services, and prior to implementing any changes to the OCR scan line, any wording change or any print changes (e.g., font changes and changes in the placement of data on the OCR document).