INSTRUCTIONS FOR SUBMITTING ELECTRONIC INVOICES VIA EMAIL TO THE NIH OFFICE OF FINANCIAL MANAGEMENT Sample Clauses

INSTRUCTIONS FOR SUBMITTING ELECTRONIC INVOICES VIA EMAIL TO THE NIH OFFICE OF FINANCIAL MANAGEMENT. (OFM) On April 1, 2020, in response to the COVID-19 pandemic, the National Institutes of Health (NIH)/Office of Financial Management (OFM) implemented an electronic invoice submission solution, which allows contractors/vendors to submit their invoices electronically via email. The electronic invoice submission solution also allows OFM accounts payable representatives to process invoices for payment securely and in a timely manner. The new electronic invoice submission solution has streamlined the invoicing process resulting in faster processing times by OFM staff and faster payments to our contractors/vendors. OFM is receiving approximately 80% of invoices via the new electronic invoice submission solution. Effective December 1, 2020, OFM will no longer accept hard copy contractor/vendor invoices sent to the OFM billing office via any shipping services (i.e., USPS, FedEx, UPS, DHL, etc.) or those delivered by any in-person drop off. OFM is requiring that all contractors/vendors submit their invoices for payment processing using the electronic invoice submission solution via email at xxxxxxxxx@xxx.xxx. For your convenience, attached are step-by-step instructions, which must be followed, to ensure your invoices are submitted using the correct format to facilitate accurate and timely payments. OFM will not accept any invoices postmarked and/or delivered in-person on/after December 1, 2020. The new electronic invoice submission solution is preparing NIH/OFM for the implementation of Treasury’s Invoice Processing Platform (IPP) (eInvoicing), scheduled to be rolled-out throughout the Department of Health and Human Services (HHS) in December 2021. Please contact OFM at xxx_xxxxxxxx_xxxxxxx@xxxxxxxxxxxxxx.xxx or call 000-000-0000 if you have any questions or concerns regarding the electronic invoice submission process. The Customer Service Office is open Monday – Friday from 8:30 a.m. to 5:00 p.m. Eastern Standard Time and is closed daily between 12:00 p.m. to 1:00 p.m. Eastern Standard Time.
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