Electronic Grievance System. Grievances shall be filed using the electronic grievance system. Bargaining unit employees and delegates shall have access to the electronic grievance system from their agency website (intra-net), the SEIU/1199 website, and/or the Office of Collective Bargaining (OCB) website. The electronic grievance system may be accessed from a home or a work computer or a computer in a designated union office. State of Ohio agencies shall ensure access to the internet in the workplace is sufficient for use of the electronic grievance system to facilitate the processing of grievances. If a system/programming error occurs which makes the electronic grievance system unavailable prohibiting the timely initial filing of a grievance, the initial filing timeline in this Article shall be automatically extended until the end of the employee’s next scheduled shift. In institutional agencies where personal devices are not allowed due to security reasons and where there is no computer and internet available for the local union to use during any grievance hearings, the local union may use their own computer/tablet and WI-FI access device for the purpose of accessing the electronic grievance system. The computer/tablet and WI-FI access device used by the union must be password protected. The local union will be responsible for obtaining and maintaining the necessary password protection for the computer/tablet and WI-FI access device.
Electronic Grievance System. Grievances shall be filed using the electronic grievance system. Bargaining unit employees and Union representatives shall have access to the electronic grievance system from their Agency website (intra-net), Union website, and/or the Office of Collective Bargaining (OCB) website. The electronic grievance system may be accessed from a home or work computer or a computer in a designated union office. State of Ohio agencies shall ensure access to the internet in the workplace is sufficient for use of the electronic grievance system to facilitate the processing of grievances. The grievant shall cite the specific article(s) and/or section(s) or combination thereof that the grievant alleges to have been violated. Failure to cite said provision(s) shall relieve the Employer of any obligation to process the grievance. The receipt of a grievance in the electronic grievance system or the automatic numbering of a grievance does not constitute a waiver of a claim of a procedural defect. The parties will continue discussion to examine, improve and implement electronic signatures for purposes of resolving and closing grievances.
