Use of Intra-Departmental Mails. The Lodge shall be permitted to utilize the intra-departmental mailboxes for the purpose of providing information pertaining to Lodge business or bargaining unit representation to members. The Lodge agrees that the use of the mail boxes will be reasonable and limited to providing information that is necessary for the normal conduct of Lodge business or bargaining unit representation. The Lodge agrees not to use intra-departmental mail systems for mass mailings except as provided in Section 4.8 of this Article. All mail placed into the mail boxes by the Lodge shall be the property of the members to whom it is addressed, and such mail shall not be subject to the City's review.
Use of Intra-Departmental Mails. The Local shall be permitted to utilize the intra-departmental mail boxes for the purpose of providing information pertaining to Local Union business or representation to employees. The Local agrees that the use of the mail boxes will be reasonable and limited to providing information that is necessary for the normal conduct of Local Union business or representation. The Local agrees not to use intra-departmental mail systems for mass mailings. All mail placed into the mail boxes by the Local shall be the property of the employees to whom it is addressed and such mail shall not be subject to the City's review. The Local Union office will have access to the City’s intranet at no cost to the City.
Use of Intra-Departmental Mails. The O.L.C. shall be permitted to utilize the intra-departmental mail boxes for the purpose of providing information pertaining to O.L.C. business or bargaining unit representation to members. The O.L.C. agrees that the use of the mail boxes will be reasonable and limited to providing information that is necessary for the normal conduct of O.L.C. business or bargaining unit representation. The O.L.C. agrees not to use intra-departmental mail systems for mass mailings. All mail placed in the mail boxes by the O.L.C. shall be the property of the members to whom it is addressed and such mail shall not be subject to the City's review.
Use of Intra-Departmental Mails. The FOP/OLC shall be permitted to utilize the intra-departmental mail boxes for the purpose of providing information, pertaining to FOP/OLC business or bargaining unit representation, to bargaining unit members. The FOP/OLC agrees that the use of the mail boxes will be reasonable and limited to providing information that is necessary for the normal conduct of FOP/OLC business or bargaining unit representation. The City reserves the right to deny such access in the event that the use of such boxes interferes with the business of the City or the Police Department by restricting access to such boxes for City or Police Department business. All mail placed into mail boxes by the FOP/OLC shall be the property of the bargaining unit members to whom it is addressed, and such mail shall not be subjected to the City's review.
Use of Intra-Departmental Mails. The Association shall be permitted to utilize the intra-departmental mail boxes for the purpose of providing information pertaining to Association business or bargaining unit representation to bargaining unit members. The Association agrees that the use of mail boxes will be reasonable and limited to providing information that is necessary for the normal conduct of Association business or bargaining unit representation. The City reserves the right to deny such access in the event that the use of such boxes interferes with the business of the City by restricting access to such boxes to City business. All mail placed into mail boxes by the Association shall be the property of the bargaining unit members to whom it is addressed, and such mail shall not be subject to the City's review. However, the City cannot guarantee the confidentiality and security of these materials.
Use of Intra-Departmental Mails. The FOP shall be permitted to utilize the intra-departmental mailboxes for the purpose of providing information pertaining to FOP unit members. The FOP agrees that the use of the mail boxes will be reasonable and limited to providing information that is necessary for the normal conduct of FOP business or bargaining unit representation. The Sheriff reserves the right to deny such access in the event that the use of such boxes interferes with the business of the County or Sheriff’s Department business. All mail placed into the boxes by the FOP shall be the property of the bargaining unit members to whom, it is addressed, and such mail shall not be subjected to the Sheriff’s review. The FOP understands that the Sheriff cannot assure any privacy with regard to the mail in employee’s mailboxes. The employees agree not to permit mail to accumulate in the boxes.
