Provisions of procurement law Sample Clauses

Provisions of procurement law. The recipient shall implement the project alone and on his own responsibility. In the event that contracts have to be awarded to third parties for supplies, construction work or services, the recipient must comply with the procurement law applicable to him.

Provisions of procurement law. The recipient shall implement the project alone and upon its own responsibility. For reasons of cost-effectiveness and economy, and to promote equal opportunities and transparency, any contracts for supplies, construction work or services, as well as any concessions, are as a matter of principle to be awarded competitively. In particular, the recipient must obtain offers from at least three different bidders, must accept the most economical offer and must keep verifiable records of the entire bidding process. Contracts of a value of maximum 1,000 euros (without value added tax) may be awarded without a bidding process. In all other respects, the procurement law that attaches to the recipient shall be applied. If the acquisition value (without value added tax) of an individual item exceeds 800 euros, the item must be inventoried on procurement. An inventory note must be made on the relevant bill. A list of all inventoried items (inventory list) must be attached to the interim and final Proof of Employment of Funds. The recipient must take all necessary measures to protect and ensure careful use of all goods procured from the allocation. The recipient must inform the donor in writing of any loss, substantial damage or theft of inventoried items, and if in breach of its duty of care, replace them at its own cost. The report for the donor must clearly describe the items concerned, giving the date of purchase and price, their condition at the time of loss, damage or theft, their estimated current value and information about any fault on the part of the recipient’s staff, any measures taken to replace the items and security measures to prevent future loss. In the event of theft, a certified report from the local police authorities is to be included. The retirement of inventoried items must be noted in the inventory list with a reason for the retirement. The donor is entitled to examine or to instruct its representative to examine the inventoried items in situ. Outlays in foreign currencies must be converted into euros; the exchange rates applied must be specified as must the current exchange rate of the cash office of the responsible mission abroad.